BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST
STATEMENT OF ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
Charity Registration No. 304471
Independent Examiner
Reina & Associates Pear Tree Farm Ham Street Baltonsborough Somerset BA6 8PS
BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST INDEX OF ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
||Page|
|---|---|
||1|
|Index||
|Trustees' Report|2|
|Independent examiner's report|3|
|Statement of fnancial actvites|4|
|Balance sheet|5|
|Notes to accounts|6|
BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST TRUSTEES' ANNUAL REPORT
FOR THE YEAR ENDED 31 MARCH 2023
## **Objectives and activities**
The purpose of the charity as set out in its governing document, Conveyance and Trust Deed dated 29 January 1970 is the hire of a recreational ground and a village hall for educational, training, arts, cultural, heritage, science and amateur sport for the benefit of the parish of Baltonsborough and its neighbourhood. The trust deed has been reviewed, and no amendments have been made to the original document.
The trustees have had regard to the Charity Commission's guidance on public benefit during the year and in exercising their duties have ensured that the facilities have been hired to groups that include children, the elderly and people with disabilities together with the general public for individual hire.
## **Achievements and Performance**
The charity, whilst maintaining the facilities for the benefit of the community as a whole, have like all other institutions, been unable to operate during the twelve months disruption due to the present pandemic. This is evident from the drastic decline in revenue hire.
## **Financial Review**
Total Trust Income for the year was £45267 (2022 £49576). This was achieved totally by hire of the hall. from Baltonsborough Primary School and Little Pips Nursery and also use of the hall by various social groups such as bowls, table tennis, Yoga and many private functions. There have also been fund raising and social events
The VH, RBL and Church came together again in 2022 and organised a 4 day event over the Queen's Jubilee weekend and it was once again agreed to retain the surplus funds for a future 'special event' for the village community to once more enjoy celebrating something special.
Total expenditure incurred was £45556 (2022 £21782). Expenses have doubled as improvements have been made to the playing field, a lot of electrical work including a new loop system and sound system has been installed and plumbing repairs have been carried out. However, with the hall in constant use, the cleaning and cleaning materials have increased from £439 in 2022 to £8083. Heat and Light have also doubled from £2575 to £5461
## **Reference and administrative details**
**Charity Name** BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST **Charity Contact** Mrs B. Sessions Fara, Martin Street Baltonsborough Glastonbury Somerset. BA6 8QY
**Charity Registration No:** 304471
## **Trustees**
Signed on behalf of the trustees…............................................
Date...............................................
Independent Examiner's Report to the Trustees of Baltonsborough Village Hall & Playing Field Trust
I report on the accounts of the Trust for the year ended 31 March 2023 which are set out on pages 4 to 6
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the 2011 Act.
to follow the procedures laid down in the general Directions given by the Charityn Commission under section 145(5)(b) of the 2011 Act.
to state whether particular matters have come to my attention
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the general Directions given by the Charity Commission An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the next statement.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 103 of the 2011 Act
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and SORP 2015 have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name Reina & Associates
Relevant professional body or qualifications: AT11 Address:
Pear Tree Farm Ham Street Baltonsborough Glastonbury Somerset, BA6 8PS
Dated:
## BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2023
|**Incoming Resources from**
Donations
Grants
Fund Raising
Hire of Hall and facilities
Income from Investments
Other Income
**Expenditure on:**
Charitable activities
Fundraising costs VH/VE Activities
Hall upkeep and maintenance
Cleaning and waste disposal
Alarm Costs
Heat & light
Telephone
Insurances
Rates
Local community support
Sport Equipment
Management of Booking
Subscriptions and licences
Professional fees
Sundry
Administration costs
Depreciation
**Total Resources Expended**
**Net deficit/surplus for the year**
**Net movement of funds**
Reconciliation of funds
Total funds brought forward
Total funds carried forward|Total
Funds
2023
£
0
0
14264
26804
50
4499
**45617**
9908
12713
8083
607
5461
589
2185
495
0
1989
470
725
2681
0
0
45906
-289
-289
343,302
343,013|Unrestricted
Fund
2023
£
26804
50
4499
**31353**
12713
8083
607
5461
589
2185
495
1989
470
725
2681
35998
-4645
-4645
336,538
331,893|Restricted
Fund
2023
£
14264
**14264**
9908
9908
4356
4356
6,764
11,120|**Total**
**Funds**
**2022**
**£**
**21336**
**4468**
**20256**
**2**
**3514**|
|---|---|---|---|---|
|||||**49576**|
|||||3091
10314
439
499
2575
496
503
29
**1607**
0
21
750
809
529
120|
|||||**21782**|
|||||27794|
|||||27794|
|||||**315,508**|
|||||**343,302 **|
## **BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST BALANCE SHEET**
## **FOR THE YEAR ENDED 31 MARCH 2023**
|**Note**
**Fixed Assets**
**Tangible assets**
**Current Assets**
Prepayments
Debtors
Bank
Bank Deposits
**Current Liabilites**
Trade Creditors
Received in Advance
Net Current Assets
Net assets
Represented by:
**The funds of the charity**
General unrestricted fund
1
Restricted Fund|**£**
£1,122
£4,318
£35,762
£22,825
£64,027
£270
£744
£1,014|**2023**
**£**
£280,000
63,013
**343,013**
£
331,893
11,120
**343,013**|**£**
£1,000
£3,654
£36,102
£22,776
£63,532
£230
£230|**2022**
**£**
£280,000
£63,302|
|---|---|---|---|---|
|||||£343,302|
|||||£
£336,538
£6,764|
|||||£343,302|
## **BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST**
## **NOTES TO ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **1 ACCOUNTING POLICIES**
The principle accounting policies are summaries below. The accounting policies have been applied consistently throughout the period.
## (a) Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with SORP 2015
## (b) Fund accounting
Unrestricted funds are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or throughout the terms of the appeal
## ( c) Incoming resources
All incoming resources are included in the statement of financial activities once received by the charity.
## (d) Resources expended
Expenditure is recognised once payment has been made. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **2 NET INCOMING RESOURCES FOR THE PERIOD**
|**NET INCOMING RESOURCES FOR THE PERIOD**|||
|---|---|---|
|This is stated after charging|2023|2022|
||£
|£|
|Wages & Salaries|0|0|
|There were no employees during the period|||
|**3 TANGIBLE FIXED ASSETS**
**COST**
Cost at 1 April 2022
Additions
At 31 March 2023
**DEPRECIATION**
At 1 April 2022
Current year charge
At 31 March 2023
**NET BOOK VALUE**
At 31 March 2022|280,000
280,000
280,000
**Freehold**
**Property**
**£**|**£**
900
900
900
0
900
0
**Kitchen**
**Equipment**|**Total**
**£**
280,900|
|---|---|---|---|
||||280,900|
||||900
0|
||||900|
||||280,000|
At 31 March 2023
280,000
280,000