Trustees’ Annual Report for the period
From 01.05.2021 Period start date To 30.04.2022 Period end date
Charity name: Yarwell Village Hall Fund
Charity registration number: 304456
Objectives and Activities
SORP reference |
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| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Charity provides premises for use/ hire in the village of Yarwell |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the |
Para 1.17 and 1.19 |
Premises used for regular events that support the residents of Yarwell and others as well as ad hoc private hire. |
| accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All Trustees are aware of the guidance available on the Charity Commission website. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | The Committee is entirely staffed by volunteers who manage the hall’s use, maintenance and finances. |
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| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Village Hall is an important facility in the small village of Yarwell (population ca 430), enabling the provision of services to the community. It is the venue for Parish Council meetings, and is used as a Polling Station in local and national elections. Other groups, including a fortnightly Lunch Club for older residents, hire the hall for regular use, and it is also hired for private functions. It is designated muster point and shelter for residents in the event of an emergency. An AED (Defibrillator) has been purchased by the charity and is sited at the hall. The charity is responsible for the maintenance of this and any expenses arising, eg replacement defib pads and signage. Secured free of charge Broadband for all hall users. Non-residents are able to hire the hall, which is charged at a slightly higher rate. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | N/A |
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | ||
| Financial Review | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of a challenging year dealing with the pandemic, the Charity is pleased to have a small operating profit. Regular hirers were supported with free use of the hall so income was reduced while maintenance costs still needed to be met. The reserves were greatly increased due to a large bequest and various Covid Grants received from the Local Authority. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity currently carries substantial reserves due to receiving a large bequest from a resident’s estate. This money is to be used for improvements to the building to address energy efficiency and provide better facilities to users. |
| Amount of reserves held | Para 1.22 | £137,388.91 in reserve account at year end. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Charity derives most of its income from hire fees. Some money is raised through fund raising (Sunday Teas, Whist Drives). A regular donation is received from Yarwell United Charities. This year a large bequest was received from a resident’s estate (£80,902.67). In addition the Charity received Covid Grants to the value of £10,667.00 |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | It is unusual for the Charity to have surplus funds of the magnitude which would require an investment policy. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk to the Charity would be the loss of, or damage to, the Hall which is the only asset held by the Charity. The hall is fully insured with regular updates to the level of insurance required. The committee ensures that the maintenance conforms to the requirements of the insurance eg electrical checks, fire prevention equipment and emergency lighting. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Committee members are nominated and approved by the full committee. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and | Para 1.51 | None at present | ||
|---|---|---|---|---|
| procedures adopted | ||||
| for the induction and | ||||
| training of trustees | ||||
| The charity’s | Para 1.51 | The Charity is a member of | ||
| organisational structure | Northamptonshire ACRE. | |||
| and any wider network | ||||
| with which the | ||||
| charity works | ||||
| Relationship with any | Para 1.51 | |||
| related parties | ||||
| Other | ||||
| Reference and Administrative details | ||||
| Charity name | Yarwell Village Hall Fund | |||
| Other name the charity | ||||
| uses | ||||
| Registered charity number | 304456 | |||
| Charity’s principal address | 48 Main Street, | |||
| Yarwell, | ||||
| Peterborough, | ||||
| PE8 6PR |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Catherine Voyle |
Chair | ||
| David Munro | Vice Chair | ||
| Arthur Whittaker |
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| David Heaton | |||
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information) Name Address Type of adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s)
Position (eg Secretary, Chair, etc) Date