## **Trustees’ Annual Report for the period**
## **From 01.05.2021 Period start date To 30.04.2022 Period end date**
## **Charity name: Yarwell Village Hall Fund**
**Charity registration number: 304456**
## **Objectives and Activities**
||
SORP reference||
|---|---|---|
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|**The Charity provides premises for**
**use/ hire in the village of Yarwell**|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or
services identified in the|Para 1.17 and
1.19|**Premises used for regular events**
**that support the residents of**
**Yarwell and others as well as ad**
**hoc private hire.**|
|accounts.
Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity
Commission on public
benefit|Para 1.18|**All Trustees are aware of the**
**guidance available on the Charity**
**Commission website.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
||SORP reference||
|Policy on grant making|Para 1.38|**N/A**|
|Policy on social
investment including
program related
investment|Para 1.38|**N/A**|
||||
|Contribution made by
volunteers|Para 1.38|**The Committee is entirely staffed by**
**volunteers who manage the hall’s**
**use, maintenance and finances.**|
|---|---|---|
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|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a
whole.|Para 1.20|**The Village Hall is an important facility**
**in the small village of Yarwell**
**(population ca 430), enabling the**
**provision of services to the**
**community.**
**It is the venue for Parish Council**
**meetings, and is used as a Polling**
**Station in local and national elections.**
**Other groups, including a fortnightly**
**Lunch Club for older residents, hire the**
**hall for regular use, and it is also hired**
**for private functions.**
**It is designated muster point and**
**shelter for residents in the event of an**
**emergency.**
**An AED (Defibrillator) has been**
**purchased by the charity and is sited at**
**the hall. The charity is responsible for**
**the maintenance of this and any**
**expenses arising, eg replacement defib**
**pads and signage.**
**Secured free of charge Broadband for**
**all hall users.**
**Non-residents are able to hire the hall,**
**which is charged at a slightly higher**
**rate.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|**N/A**|
|Performance
of
fundraising
activities
against objectives set|Para 1.41|**N/A**|
|---|---|---|
|Investment
performance against
objectives|Para 1.41|**N/A**|
||||
|Other|||
|**Financial Review**|||
|Review of the charity’s
financial position at the
end of the period|Para 1.21|**At the end of a challenging year dealing**
**with the pandemic, the Charity is**
**pleased to have a small operating**
**profit. Regular hirers were supported**
**with free use of the hall so income was**
**reduced while maintenance costs still**
**needed to be met. The reserves were**
**greatly increased due to a large**
**bequest and various Covid Grants**
**received from the Local Authority.**|
|Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|**The Charity currently carries**
**substantial reserves due to receiving a**
**large bequest from a resident’s estate.**
**This money is to be used for**
**improvements to the building to**
**address energy efficiency and provide**
**better facilities to users.**|
|Amount of reserves held|Para 1.22|**£137,388.91 in reserve account at**
**year end.**|
|Reasons for holding
zero reserves|Para 1.22|**N/A**|
|Details of fund materially
in deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**N/A**|
**Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|**The Charity derives most of its**
**income from hire fees.**
**Some money is raised through**
**fund raising (Sunday Teas, Whist**
**Drives). A regular donation is**
**received from Yarwell United**
**Charities.**
**This year a large bequest was**
**received from a resident’s estate**
**(£80,902.67). In addition the Charity**
**received Covid Grants to the value**
**of £10,667.00**|
|---|---|---|
|Investment policy and
objectives
including
any
social
investment
policy
adopted|Para 1.46|**It is unusual for the Charity to have**
**surplus funds of the magnitude**
**which would require an investment**
**policy.**|
||||
|A description of the
principal risks facing the
charity|Para 1.46|**The principal risk to the Charity**
**would be the loss of, or damage to,**
**the Hall which is the only asset held**
**by the Charity.**
**The hall is fully insured with**
**regular updates to the level of**
**insurance required.**
**The committee ensures that**
**the maintenance conforms to**
**the**
**requirements of the insurance**
**eg electrical checks, fire**
**prevention equipment and**
**emergency lighting.**|
|Other|||
**Structure, Governance and Management**
||||
|---|---|---|
|Description of charity’s
trusts:|||
|Type of governing
document (trust deed,
royal charter)|Para 1.25|**Trust Deed**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**|
||||
|Trustee selection
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more
trustees|Para 1.25|**Committee members are nominated**
**and approved by the full committee.**|
|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and||Para 1.51|**None at present**||
|---|---|---|---|---|
|procedures adopted|||||
|for the induction and|||||
|training of trustees|||||
|The charity’s||Para 1.51|**The Charity is a member of**||
|organisational structure|||**Northamptonshire ACRE.**||
|and any wider network|||||
|with which the|||||
|charity works|||||
|Relationship with any||Para 1.51|||
|related parties|||||
|Other|||||
|**Reference and Administrative details**|||||
|Charity name||Yarwell Village Hall Fund|||
|Other name the charity|||||
|uses|||||
|Registered charity number||304456|||
|Charity’s principal address||48 Main Street,|||
|||Yarwell,|||
|||Peterborough,|||
|||PE8 6PR|||
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name**
**of**
**person**
**(or**
**body)**
**entitled**
**to**
**appoint trustee (if any)**|
|---|---|---|---|
|Catherine
Voyle|Chair|||
|David Munro|Vice Chair|||
|Arthur
Whittaker||||
|David Heaton||||
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information) Name Address Type of adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)**
**Position (eg Secretary, Chair, etc) Date**
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