Page 3.
WOLVERCOTE VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2021
| Income receipts Hire receipts Oxford Montessori Nursery Drama societies War games Karate, Yoga, etc Meeples Horticultural Society WI Meetings Other casual hire Other income Interest received Solar electricity rebate Covid Grant Insurance claim re wall Supporting grants Donations Direct charitable expenditure Annual running costs Caretaker Cleaning and consumables Heat and light Gardening Rubbish and refuse Rates Insurance Licences Maintenance Secretarial expenses Donations Consumables and general expenses Exceptional costs Wall Kitchen and cooker Screen and speakers Legal fees Fire exit and pathway Surplus/(deficit) for the year The above expenditure includes the following amounts: Amounts paid to members of the council of management for services and expenses unconnected with their membership of the council Management and administration of the charity Fee for independent examination |
£ £ £ £ 22,200 12,600 418 1,057 656 793 3,550 997 - 195 140 100 120 175 - 255 1,120 1,385 28,204 17,557 - 3 2,260 1,146 - 10,000 - 3,750 4,031 8,340 525 130 6,816 23,369 35,020 40,926 3,900 2,275 260 846 4,636 4,529 1,312 1,531 729 567 1,174 1,148 2,037 925 60 751 4,186 1,926 1,200 1,150 - - 738 345 (20,232) (15,993) - 3,820 - - - - 9,682 15,060 - - (9,682) (18,880) £5,106 £6,053 £1,290 £1,996 £180 £180 2021 2020 |
|---|---|
Page 4.
WOLVERCOTE VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 OCTOBER 2021
| Accumulated fund Balance brought forward at 1 November 2020 Surplus/(deficit) for the year Balance carried forward at 31 October 2021 Represented by: Bank current account Business saver account Business saver account Cash in hand |
2021 £ 5,993 5,106 £11,099 7,852 2,537 710 - £11,099 |
2020 £ (60) 6,053 £5,993 1,240 4,037 710 6 £5,993 |
|---|---|---|
Non-monetary assets
In addition to the above assets the charity also owns the following:
Land and buildings used by the charity - Wolvercote Village Hall The freehold title to the land is vested in the Official Trustee for Charity Lands in trust for the charity.
Furniture and equipment in the hall (chairs, tables, piano, heating system etc). These assets are maintained in a suitable condition by the council of management and repairs and replacements are written off through the receipts and payments account. The total cost of these assets is unknown.
For and on behalf of the council of management
T Metcalfe Chairman
C Winterbottom Treasurer
DATE
Page 3.
WOLVERCOTE VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2021
| Income receipts Hire receipts Oxford Montessori Nursery Drama societies War games Karate, Yoga, etc Meeples Horticultural Society WI Meetings Other casual hire Other income Interest received Solar electricity rebate Covid Grant Insurance claim re wall Supporting grants Donations Direct charitable expenditure Annual running costs Caretaker Cleaning and consumables Heat and light Gardening Rubbish and refuse Rates Insurance Licences Maintenance Secretarial expenses Donations Consumables and general expenses Exceptional costs Wall Kitchen and cooker Screen and speakers Legal fees Fire exit and pathway Surplus/(deficit) for the year The above expenditure includes the following amounts: Amounts paid to members of the council of management for services and expenses unconnected with their membership of the council Management and administration of the charity Fee for independent examination |
£ £ £ £ 22,200 12,600 418 1,057 656 793 3,550 997 - 195 140 100 120 175 - 255 1,120 1,385 28,204 17,557 - 3 2,260 1,146 - 10,000 - 3,750 4,031 8,340 525 130 6,816 23,369 35,020 40,926 3,900 2,275 260 846 4,636 4,529 1,312 1,531 729 567 1,174 1,148 2,037 925 60 751 4,186 1,926 1,200 1,150 - - 738 345 (20,232) (15,993) - 3,820 - - - - 9,682 15,060 - - (9,682) (18,880) £5,106 £6,053 £1,290 £1,996 £180 £180 2021 2020 |
|---|---|
Page 4.
WOLVERCOTE VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 OCTOBER 2021
| Accumulated fund Balance brought forward at 1 November 2020 Surplus/(deficit) for the year Balance carried forward at 31 October 2021 Represented by: Bank current account Business saver account Business saver account Cash in hand |
2021 £ 5,993 5,106 £11,099 7,852 2,537 710 - £11,099 |
2020 £ (60) 6,053 £5,993 1,240 4,037 710 6 £5,993 |
|---|---|---|
Non-monetary assets
In addition to the above assets the charity also owns the following:
Land and buildings used by the charity - Wolvercote Village Hall The freehold title to the land is vested in the Official Trustee for Charity Lands in trust for the charity.
Furniture and equipment in the hall (chairs, tables, piano, heating system etc). These assets are maintained in a suitable condition by the council of management and repairs and replacements are written off through the receipts and payments account. The total cost of these assets is unknown.
For and on behalf of the council of management
T Metcalfe Chairman
C Winterbottom Treasurer
DATE
P a g e | 1
WOLVERCOTE VILLAGE HALL
Annual Report for the year ended 31 October 2021
The Wolvercote Village Hall, Godstow Road, Wolvercote Oxford OX2 8BD is registered with the Charity Commission (no. 304392). The charity is constituted by deed, dated 2 September 1932.
The charity is administered by a council of management comprising:
Chair: T Metcalfe
Vice- chair: J Winterbottom
Secretary: J Attoe
Treasurer: C Winterbottom
G Chapman E Chaston M Daniel
J Harper G Jones A Munro
J Powers R Taberner J Shuter
The object of the management committee is to ensure the village hall is able to provide social, educational, and recreational facilities to the inhabitants of the parish of Wolvercote and surrounding area at affordable prices.
All properly constituted local organisations are entitled to nominate a representative to serve on the council of management. A part-time caretaker is employed - but the committee also depends upon the help of local volunteers to maintain the fabric of the hall and its grounds.
The hall, like many local organisations, suffered financially due to the prolonged Covid lockdowns, but, thanks to emergency grant support from Oxford City Council, managed to continue to maintain the building and pay our regular bills. I’d like to thank our regular hirers who continued to support our efforts to ensure the survival off this vital local resource during this difficult time.
The good news is that your hall has managed to survive the periods of closure and continues to be in high demand for private and public events as various restrictions are relaxed.
We are planning to install a loft ladder to the loft space above the committee room and replace insulation and boarding to allow for more storage space as finances allow.
Your committee has also been in discussion with Wolvercote Neighbourhood Forum and Cala, developers of the Mill Site, with a view to perhaps taking over the management of the community building (currently the sales office) as an asset to the village once the development is complete.
As is traditional, I would like to thank our hard-working support team - treasurer, Clare Winterbottom; secretary, Jennifer Attoe and our caretaker John Williams - for the considerable efforts they have put in over the past 12 months to ensure the smooth and efficient running of the hall during this very difficult period.
On behalf of the council of management.
Tim Metcalfe, Chairperson, February 2022
P a g e | 2
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF WOLVERCOTE VILLAGE HALL
I report on the accounts of the charity for the year ended 31 October 2021 which are set out on page 3 and 4 appended to this report.
Respective responsibilities of Council of Management and Examiner
The council of management are responsible for the preparation of the accounts, they consider that the audit requirement of the Charities Act 2011 (the Act) does not apply. It is my responsibility without performing an audit, to carry out an examination of the accounts and report to you.
Basis of Examiner’s statement
My report is in respect of an examination carried out under s145 of the Act and in accordance with directions given by the Charity Commissioners under subsection 5(b) of that section. An examination includes a review of the accounting records kept by the council of management and a comparison of the accounts presented with those records which is primarily limited to analytical procedures and to the making of such enquiries of the council of management as was necessary for the purposes of this report. The procedures undertaken do not constitute an audit.
Examiner’s statement
Based on my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect, accounting records have not been kept in accordance with s130 of the Act, or that the accounts presented do not accord with those records or comply with the accounting requirements of the Act. No matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A Churchill Stone Mercer Lewin Chartered Accountants 41 Cornmarket Street Oxford OX1 3HA
15[th] February 2022