Page 3. ## **WOLVERCOTE VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2021** |**Income receipts**
Hire receipts
Oxford Montessori Nursery
Drama societies
War games
Karate, Yoga, etc
Meeples
Horticultural Society
WI
Meetings
Other casual hire
Other income
Interest received
Solar electricity rebate
Covid Grant
Insurance claim re wall
Supporting grants
Donations
**Direct charitable expenditure**
Annual running costs
Caretaker
Cleaning and consumables
Heat and light
Gardening
Rubbish and refuse
Rates
Insurance
Licences
Maintenance
Secretarial expenses
Donations
Consumables and general expenses
Exceptional costs
Wall
Kitchen and cooker
Screen and speakers
Legal fees
Fire exit and pathway
Surplus/(deficit) for the year
The above expenditure includes the following amounts:
Amounts paid to members of the council of management for
services and expenses unconnected with their membership of
the council
Management and administration of the charity
Fee for independent examination|£
£
£
£
22,200
12,600
418
1,057
656
793
3,550
997
-
195
140
100
120
175
-
255
1,120
1,385
28,204
17,557
-
3
2,260
1,146
-
10,000
-
3,750
4,031
8,340
525
130
6,816
23,369
35,020
40,926
3,900
2,275
260
846
4,636
4,529
1,312
1,531
729
567
1,174
1,148
2,037
925
60
751
4,186
1,926
1,200
1,150
-
-
738
345
(20,232)
(15,993)
-
3,820
-
-
-
-
9,682
15,060
-
-
(9,682)
(18,880)
£5,106
£6,053
£1,290
£1,996
£180
£180
2021
2020| |---|---| Page 4. ## **WOLVERCOTE VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 OCTOBER 2021** |**Accumulated fund**
Balance brought forward at 1 November 2020
Surplus/(deficit) for the year
Balance carried forward at 31 October 2021
**Represented by:**
Bank current account
Business saver account
Business saver account
Cash in hand|2021
£
5,993
5,106
£11,099
7,852
2,537
710
-
£11,099|2020
£
(60)
6,053
£5,993
1,240
4,037
710
6
£5,993| |---|---|---| ## **Non-monetary assets** In addition to the above assets the charity also owns the following: Land and buildings used by the charity - Wolvercote Village Hall The freehold title to the land is vested in the Official Trustee for Charity Lands in trust for the charity. Furniture and equipment in the hall (chairs, tables, piano, heating system etc). These assets are maintained in a suitable condition by the council of management and repairs and replacements are written off through the receipts and payments account. The total cost of these assets is unknown. For and on behalf of the council of management T Metcalfe Chairman C Winterbottom Treasurer DATE Page 3. ## **WOLVERCOTE VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2021** |**Income receipts**
Hire receipts
Oxford Montessori Nursery
Drama societies
War games
Karate, Yoga, etc
Meeples
Horticultural Society
WI
Meetings
Other casual hire
Other income
Interest received
Solar electricity rebate
Covid Grant
Insurance claim re wall
Supporting grants
Donations
**Direct charitable expenditure**
Annual running costs
Caretaker
Cleaning and consumables
Heat and light
Gardening
Rubbish and refuse
Rates
Insurance
Licences
Maintenance
Secretarial expenses
Donations
Consumables and general expenses
Exceptional costs
Wall
Kitchen and cooker
Screen and speakers
Legal fees
Fire exit and pathway
Surplus/(deficit) for the year
The above expenditure includes the following amounts:
Amounts paid to members of the council of management for
services and expenses unconnected with their membership of
the council
Management and administration of the charity
Fee for independent examination|£
£
£
£
22,200
12,600
418
1,057
656
793
3,550
997
-
195
140
100
120
175
-
255
1,120
1,385
28,204
17,557
-
3
2,260
1,146
-
10,000
-
3,750
4,031
8,340
525
130
6,816
23,369
35,020
40,926
3,900
2,275
260
846
4,636
4,529
1,312
1,531
729
567
1,174
1,148
2,037
925
60
751
4,186
1,926
1,200
1,150
-
-
738
345
(20,232)
(15,993)
-
3,820
-
-
-
-
9,682
15,060
-
-
(9,682)
(18,880)
£5,106
£6,053
£1,290
£1,996
£180
£180
2021
2020| |---|---| Page 4. ## **WOLVERCOTE VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 OCTOBER 2021** |**Accumulated fund**
Balance brought forward at 1 November 2020
Surplus/(deficit) for the year
Balance carried forward at 31 October 2021
**Represented by:**
Bank current account
Business saver account
Business saver account
Cash in hand|2021
£
5,993
5,106
£11,099
7,852
2,537
710
-
£11,099|2020
£
(60)
6,053
£5,993
1,240
4,037
710
6
£5,993| |---|---|---| ## **Non-monetary assets** In addition to the above assets the charity also owns the following: Land and buildings used by the charity - Wolvercote Village Hall The freehold title to the land is vested in the Official Trustee for Charity Lands in trust for the charity. Furniture and equipment in the hall (chairs, tables, piano, heating system etc). These assets are maintained in a suitable condition by the council of management and repairs and replacements are written off through the receipts and payments account. The total cost of these assets is unknown. For and on behalf of the council of management T Metcalfe Chairman C Winterbottom Treasurer DATE P a g e | **1** ## **WOLVERCOTE VILLAGE HALL** ## **Annual Report for the year ended 31 October 2021** The Wolvercote Village Hall, Godstow Road, Wolvercote Oxford OX2 8BD is registered with the Charity Commission (no. 304392). The charity is constituted by deed, dated 2 September 1932. The charity is administered by a council of management comprising: Chair: T Metcalfe Vice- chair: J Winterbottom Secretary: J Attoe Treasurer: C Winterbottom G Chapman E Chaston M Daniel J Harper G Jones A Munro J Powers R Taberner J Shuter The object of the management committee is to ensure the village hall is able to provide social, educational, and recreational facilities to the inhabitants of the parish of Wolvercote and surrounding area at affordable prices. All properly constituted local organisations are entitled to nominate a representative to serve on the council of management. A part-time caretaker is employed - but the committee also depends upon the help of local volunteers to maintain the fabric of the hall and its grounds. The hall, like many local organisations, suffered financially due to the prolonged Covid lockdowns, but, thanks to emergency grant support from Oxford City Council, managed to continue to maintain the building and pay our regular bills. I’d like to thank our regular hirers who continued to support our efforts to ensure the survival off this vital local resource during this difficult time. The good news is that your hall has managed to survive the periods of closure and continues to be in high demand for private and public events as various restrictions are relaxed. We are planning to install a loft ladder to the loft space above the committee room and replace insulation and boarding to allow for more storage space as finances allow. Your committee has also been in discussion with Wolvercote Neighbourhood Forum and Cala, developers of the Mill Site, with a view to perhaps taking over the management of the community building (currently the sales office) as an asset to the village once the development is complete. As is traditional, I would like to thank our hard-working support team - treasurer, Clare Winterbottom; secretary, Jennifer Attoe and our caretaker John Williams - for the considerable efforts they have put in over the past 12 months to ensure the smooth and efficient running of the hall during this very difficult period. On behalf of the council of management. Tim Metcalfe, Chairperson, February 2022 P a g e | **2** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF WOLVERCOTE VILLAGE HALL** I report on the accounts of the charity for the year ended 31 October 2021 which are set out on page 3 and 4 appended to this report. ## **Respective responsibilities of Council of Management and Examiner** The council of management are responsible for the preparation of the accounts, they consider that the audit requirement of the Charities Act 2011 (the Act) does not apply. It is my responsibility without performing an audit, to carry out an examination of the accounts and report to you. ## **Basis of Examiner’s statement** My report is in respect of an examination carried out under s145 of the Act and in accordance with directions given by the Charity Commissioners under subsection 5(b) of that section. An examination includes a review of the accounting records kept by the council of management and a comparison of the accounts presented with those records which is primarily limited to analytical procedures and to the making of such enquiries of the council of management as was necessary for the purposes of this report. The procedures undertaken do not constitute an audit. ## **Examiner’s statement** Based on my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect, accounting records have not been kept in accordance with s130 of the Act, or that the accounts presented do not accord with those records or comply with the accounting requirements of the Act. No matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. A Churchill Stone Mercer Lewin Chartered Accountants 41 Cornmarket Street Oxford OX1 3HA 15[th] February 2022