2024-12-31-accounts - Tackley Village Memorial Hall

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Good evening Everyone!

Thank you all for coming along this evening. Wow, what a year it has been! We've had quite the rollercoaster ride!

One of the first big challenges we faced in 2024 was the rather unusual situation where we discovered that both of our Custodian Trustees of the Village Hall had passed away some time ago. I believe that this problem was investigated by the Village Hall committee in 2019, but nothing was actually done to rectify it. This left us in a bit of a pickle, but we took some great advice from Tessa Hall at First Community Oxfordshire. We decided the best way forward was to ask the Charity Commission to step in as our Custodian Trustee. They’ve now entrusted the day-today management back to us, and we've got a solicitor on board to make sure everything is properly reflected in the Land Registry.

Next up, we brought the Pop-up Pub back in-house by forming a Community Interest Company. This means all the profits go straight to the village hall. The Pop-up Pub has had a fantastic year, not only making a profit to help with the hall extension but also raising over £15,000 for various village and outside charities. We’re keen to keep supporting local clubs and organizations by giving them the chance to cater on Friday nights when we have a captive audience. If there are any organisations here tonight who would like a fundraising opportunity then please let us know.

I’m pleased to say that our relationship with the Parish Council and the Shop committee has improved significantly. We’ve had several sub-meetings throughout the year, which have really helped increase communication. We now have permanent representatives from both the Parish Council and the Shop committee on our management committee, ensuring a more joined-up approach.

We also negotiated and signed a new shop lease agreement. One of the key items we addressed was realigning the split of the electric bill to better reflect actual consumption, especially in the summer when the shop have the fridges, freezers, and an air conditioning unit running.

Our village hall has seen some important maintenance work too. We installed updated Expelair fans to improve ventilation and air quality, cleaned the exterior to remove dirt and debris, and did some preventative maintenance on the roof, replacing broken tiles. We’re planning to repaint the playing field side of the building in the spring, so we’ll be looking for volunteers to join our painting crew.

To reduce electricity wastage, we replaced the lighting system in the toilets with a timing system and repaired two of the heaters in the main hall, so all four heaters are now working.

Lastly, we reviewed some important policies to ensure the hall is safe and properly managed. We updated the terms and conditions of hire to comply with legal obligations, reviewed our Safeguarding Policy to protect vulnerable individuals, and carried out a full risk assessment and PAT testing.

The biggest project we have had this year is launching the ambitious extension project. We engaged the services of a local architect, Neil Clarke, using grant money donations from Tackley Horse Show and £1,000 from the Doris Field Charitable Trust, as well as profits from the Pop-up Pub. Neil came up with a plan following our brief. We had an open evening in November where we invited the villagers to come and view the plans and asked for feedback. The Parish Council will be organizing a referendum in the spring, which will hopefully secure the Section 106 money. This will be a springboard to help us launch the fundraising campaign to raise the money necessary to do the extension. We believe that this extension is essential to futureproofing the Village Hall for generations to come.

The village hall continues to be fully booked for most sessions, with many clubs and societies continuing to meet regularly, and the Drama School continue to be a valued user of the hall. The pop-up pub also pays rent every week, so is a big contributor to the village hall funds. We have also got back to organising lots of different events that people can attend, including live music events, race nights, quiz nights, themed nights at the pop-up pub etc. We would like to think that the Village Hall is now a much more of a social hub, where all villagers are welcome.

I would also like to thank the committee of 2024 for their support throughout this year. We have achieved an awful lot this year, and we should be very proud of what we have accomplished.

Thank you all for your continued support and dedication to making our village hall a wonderful place for everyone.

2024 1408 610 959 147 3995 4309 1178 506 5317 1444	2025 Budget Comments 1500 1100 150 2000 4500 1000 530 5400 1500	2023 1447 7156 709 138 5841 3985 214 486 2287 902
19874 895 9052 422 5407 1770 2640 1952 782 22920 3046 460 1145 3318 155 888 70 160 210 220 841 820 240 525 9052	17680 900 8904 500 5500 1800 2640 2000 800 23044 5364 600 700 4000 155 888 140 90 210 220 841 820 240 8904	23163
		1135 9065 42 7591 1012 2640 1396 128 2856
		25866

		2702
		468 472 830 1007 194 2584 210 340 192 341 970 751 206 500
		9065

The Capital Assets of TVMH comprise the hall, plus the associated fixtures, fi�ngs and furniture

Capital Fund

Expenditure Income Surplus Cash per category Funds for the development and Architect Other General Dona�ons Dona�ons from CIC Grants Opera�ng income &expenditure Capital Fund Other debtors CIC	2024 expansion of the Hall, r 3420 3420 9806 17773 1000 28579 25159 27325 25159 -1600 -904 49980	2023 Comments Loca�on of Funds 31 Dec 2024 ecorded separately from annual income & expenditure 0 0 0 24278 Current Account 5071 Savings Account 43596 Card Accouint 1204 Cash 110 24278 Total 49980	1 Jan 2024 12237 12042
			24278

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