Good evening Everyone!
Thank you all for coming along this evening. Wow, what a year it has been! We've had quite the rollercoaster ride!
One of the first big challenges we faced in 2024 was the rather unusual situation where we discovered that both of our Custodian Trustees of the Village Hall had passed away some time ago. I believe that this problem was investigated by the Village Hall committee in 2019, but nothing was actually done to rectify it. This left us in a bit of a pickle, but we took some great advice from Tessa Hall at First Community Oxfordshire. We decided the best way forward was to ask the Charity Commission to step in as our Custodian Trustee. They’ve now entrusted the day-today management back to us, and we've got a solicitor on board to make sure everything is properly reflected in the Land Registry.
Next up, we brought the Pop-up Pub back in-house by forming a Community Interest Company. This means all the profits go straight to the village hall. The Pop-up Pub has had a fantastic year, not only making a profit to help with the hall extension but also raising over £15,000 for various village and outside charities. We’re keen to keep supporting local clubs and organizations by giving them the chance to cater on Friday nights when we have a captive audience. If there are any organisations here tonight who would like a fundraising opportunity then please let us know.
I’m pleased to say that our relationship with the Parish Council and the Shop committee has improved significantly. We’ve had several sub-meetings throughout the year, which have really helped increase communication. We now have permanent representatives from both the Parish Council and the Shop committee on our management committee, ensuring a more joined-up approach.
We also negotiated and signed a new shop lease agreement. One of the key items we addressed was realigning the split of the electric bill to better reflect actual consumption, especially in the summer when the shop have the fridges, freezers, and an air conditioning unit running.
Our village hall has seen some important maintenance work too. We installed updated Expelair fans to improve ventilation and air quality, cleaned the exterior to remove dirt and debris, and did some preventative maintenance on the roof, replacing broken tiles. We’re planning to repaint the playing field side of the building in the spring, so we’ll be looking for volunteers to join our painting crew.
To reduce electricity wastage, we replaced the lighting system in the toilets with a timing system and repaired two of the heaters in the main hall, so all four heaters are now working.
Lastly, we reviewed some important policies to ensure the hall is safe and properly managed. We updated the terms and conditions of hire to comply with legal obligations, reviewed our Safeguarding Policy to protect vulnerable individuals, and carried out a full risk assessment and PAT testing.
The biggest project we have had this year is launching the ambitious extension project. We engaged the services of a local architect, Neil Clarke, using grant money donations from Tackley Horse Show and £1,000 from the Doris Field Charitable Trust, as well as profits from the Pop-up Pub. Neil came up with a plan following our brief. We had an open evening in November where we invited the villagers to come and view the plans and asked for feedback. The Parish Council will be organizing a referendum in the spring, which will hopefully secure the Section 106 money. This will be a springboard to help us launch the fundraising campaign to raise the money necessary to do the extension. We believe that this extension is essential to futureproofing the Village Hall for generations to come.
The village hall continues to be fully booked for most sessions, with many clubs and societies continuing to meet regularly, and the Drama School continue to be a valued user of the hall. The pop-up pub also pays rent every week, so is a big contributor to the village hall funds. We have also got back to organising lots of different events that people can attend, including live music events, race nights, quiz nights, themed nights at the pop-up pub etc. We would like to think that the Village Hall is now a much more of a social hub, where all villagers are welcome.
I would also like to thank the committee of 2024 for their support throughout this year. We have achieved an awful lot this year, and we should be very proud of what we have accomplished.
Thank you all for your continued support and dedication to making our village hall a wonderful place for everyone.
|**Expenditure**
**Income**
**Surplus**
**Groups**
Business insurance
Capital
Newsle�er
Rates
Repairs & Maintenace
Services
Sundries
Taxes & Licences
Electric
Water
Newsle�er
Regular Groups
Interest
Drama School
Feed In Tarif
Shop
Shop contribu�on to electric
WODC Community Funding
Private Party
General Booking
Other Bookings
Age UK
Cra� Club
Football
Pop Up Pub
Gardening Club
Silver Threads
St Nicholas Church
PTA
Tackley Local History Group
Tackley Parish Council
Scouts & Cubs
Toddler Group
WI
Zumba|**2024**
1408
610
959
147
3995
4309
1178
506
5317
1444|**2025 Budget**
**Comments**
1500
1100
150
2000
4500
1000
530
5400
1500|**2023**
1447
7156
709
138
5841
3985
214
486
2287
902|
|---|---|---|---|
||19874
895
9052
422
5407
1770
2640
1952
782
22920
3046
460
1145
3318
155
888
70
160
210
220
841
820
240
525
9052|17680
900
8904
500
5500
1800
2640
2000
800
23044
5364
600
700
4000
155
888
140
90
210
220
841
820
240
8904|23163|
||||1135
9065
42
7591
1012
2640
1396
128
2856|
||||25866|
|||||
||||2702|
||||468
472
830
1007
194
2584
210
340
192
341
970
751
206
500|
||||9065|
The Capital Assets of TVMH comprise the hall, plus the associated fixtures, fi�ngs and furniture
## **Capital Fund**
|**Expenditure**
**Income**
**Surplus**
**Cash per category**
Funds for the development and
Architect
Other
General Dona�ons
Dona�ons from CIC
Grants
Opera�ng income &expenditure
Capital Fund
Other debtors
CIC|**2024**
expansion of the Hall, r
3420
3420
9806
17773
1000
28579
25159
27325
25159
-1600
-904
49980|**2023**
**Comments**
**Loca�on of Funds**
**31 Dec 2024**
ecorded separately from annual income & expenditure
0
0
0
24278
Current Account
5071
Savings Account
43596
Card Accouint
1204
Cash
110
24278
Total
49980|**1 Jan 2024**
12237
12042|
|---|---|---|---|
||||24278|
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'1 i Ill Iii
of
808