2025-09-30-accounts

Swinbrook Village Hall

Charity registration number: 304381

Trustees’ Annual Report & Accounts

For the Year Ended 30 September 2025

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	The purpose of the charity is to administer the village hall in Swinbrook for the use of the residents of Swinbrook Village and the neighbourhood, for meetngs, lectures & classes, and other forms of recreaton and leisure-tme actvity, with the object of improving the quality of life for those residents.
Summary of the main actvites in relaton to those purposes for the public beneft, in partcular, the actvites, projects or services identfed in the accounts.	The Trustees maintain and rent the village hall out to local people & organisatons for various recreatonal actvites, including village events, private functons and in support of the local church.
Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft	The trustees confrm that they have regard to the guidance issued by the Charity Commission.

Achievements and Performance

Summary of the main achievements of the charity, identfying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole.	The focus over the past year has been the renovaton of the village hall – raising funds and refning the plans – in order to upgrade the facilites for the charity’s future benefciaries:  The design has now been fnalised – to include complete rewiring, replumbing & redecoraton, upgrading the lavatories, installaton of a modern kitchen, provision of additonal storage, and installaton of French doors into the garden – and a builder has been appointed. Inital works started during the year, with the bulk of the works to start in January 2026.  The charity raised over £61k during the year, on top of over £26k in previous years. Together with pledges for a further £60k, this brings the total funds raised to over £146k. In broad terms, a third of these are donatons from local residents, a third grants from WODC & the Natonal Lotery, and a third from the Ann Pyts Charity. The Trustees are enormously grateful to all those individuals & organisatons who have supported the hall. Elsewhere the Trustees have been focussing on more internal maters, including review of safeguarding policy and banking & fnancial control arrangements. We were very sorry to bid farewell to John Mathews afer many many years’ service, but we are very pleased to have welcomed Wolf Bauer & Tom Walker as new Trustees.

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Financial Review

Review of the charity’s fnancial positon at the end of the period	The Charity generated income of £62,265 in the year to 30 September 2025 (2024: £14,559) primarily as a result of fundraising to fund the renovaton of the village hall. A grant of £17,465 was received from the West Oxfordshire District Council SpaceHive program, £21,700 in donatons made under gif aid, £17,050 in other donatons and £5,300 in tax reclaims from HMRC. Expenditure totalled £22,457 during the year (2024: £7,370), including £12,000 in connecton with the return of monies received in error from another local charity in 2024. Some expenditure has been incurred on the renovaton during the year, being £1,935 in architect fees, £1,842 in asbestos survey & removal work and £3,326 in advance work to prepare for the installaton of French doors. Overall the Charity generated a surplus of £39,809 in the year (2024: £7,229), bringing the total cash reserves to £78,358 (2024: £38,549). As noted above, the Charity has also received pledges of a further £60k towards the renovaton, which has not been refected in the reserves.
Statement explaining the policy for holding reserves statng why they are held	Historically, the Trustees have held reserves to cover ongoing running costs, but reserves are substantally elevated at 30 September 2025 in order to fund the forthcoming renovaton of the village hall. The reserves are therefore expected to reduce substantally in the year to 30 September 2026.
Amount of reserves held	The amounts of cash reserves held at year end totalled £39,809 (2024: £7,229), being split between restricted funds of £55,893 (to be applied in the renovaton of the hall) (2024: £14,491) and unrestricted funds of £22,465 (2024: £24,058). All of the funds are held in a bank account with TSB. The statement of assets & liabilites also refects the village hall, which is held at insurance valuaton of £383,116 (2024: £369,011).
Reasons for holding zero reserves	No reserves are held at zero
Details of fund materially in defcit	There is no fund in defcit
Explanaton of any uncertaintes about the charity contnuing as a going concern	There are no fnancial concerns or concerns as to the ongoing viability of the charity, although the Trustees recognise the need for ongoing fundraising.

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Structure, Governance and Management

Descripton of charity’s trusts:	The trust was established by Trust Deed dated 9 January 1963
Type of governing document	Trust Deed
How is the charity consttuted?	Registered Charity
Trustee selecton methods including details of any consttutonal provisions e.g. electon to post or name of any person or body enttled to appoint one or more trustees	Under the terms of the Trust Deed, the charity has a number of Trustees who are elected annually, and additonal members may by nominated by various local not for proft organisatons. Trustees may be reappointed year on year, and the Trustees also have the power to co- opt other Trustees. The Trust Deed additonally caters to casual vacancies.

Reference and Administrative Details

Reference and Administratve Details
Charityname	Swinbrook Village Hall
Other name the charityuses	N/A
Registered charitynumber	304381
Charity’s principal address	Swinbrook Village Hall Swinbrook Burford Oxon OX18 4DY

Names of the charity trustees who manage the charity

Trustee name	Ofce (if any)	Dates acted if not for wholeyear	Name of person (or body) enttled to appoint trustee(if any)
Wolfgang Bauer		Appointed 28/4/25	N/A
Richard Harrop	Co-secretary		N/A
Keith Raymond Hudson			N/A
John Woodburn Mathews		16/6/2025	N/A
Robin James Meech	Chair		N/A
Dominic Edward Pearson			N/A
Guy Wall			N/A
Thomas Alfred Walker		Appointed 27/1/25	N/A

Declarations

The trustees declare that they have approved the trustees’ report and annual accounts.

Signed on behalf of the charity’s trustees

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Signature
Full name	Robin James Meech	Dominic Edward Pearson
Positon	Chair	Trustee
Date

Swinbrook Village Hall

Financial Statements for the Year Ended 30 September 2025

Receipts & Payments Account	2025 2024 Unrestricted Restricte d Total Total £ £ £ £ - 17,465 17,465 - - 21,700 21,700 - 50 17,000 17,050 750 - 5,300 5,300 1,250 475 - 475 309 275 - 275 265 - - - 25 - - - 12,000
Income Grant income Donatons - gif aid Donatons - other Tax - gif aid Events & fundraising Rental income Interest income Monies received in error Total income Expenses Running costs Insurance Electricity Repairs & maintenance Water Council tax Training fees Village Halls Associaton Security Waste disposal Renovaton costs Architect fees Asbestos survey & removal Renovaton costs Other VAT advice Return of monies received in error Total expenses Surplus / (defcit) Cash funds b/f Cash funds at year end
	800 61,465 62,265 14,599 160 - 160 1,500 955 - 955 1,074 865 - 865 - 178 - 178 141 133 - 133 46 - - - 86 50 - 50 - - - - 157 53 - 53 401 - 1,935 1,935 3,965 - 1,842 1,842 - - 3,326 3,326 - - 960 960 - - 12,000 12,000 -
	2,393 20,063 22,457 7,370
	(1,593) 41,402 39,809 7,229
	24,058 14,491 38,549 31,320
	22,465 55,893 78,358 38,549
	22,465 55,893 78,358 38,549
Statement of Assets & Liabilites at 30 September
Cash funds TSB Bank Account Total
	22,465 55,893 78,358 38,549

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Village hall (held at insurance valuation)

Value b/f Movement in year Value at year end Total assets Independent Examiner’s Report	369,09 1 311,81 1 14,025 57,280
	383,11 6 369,09 1
	461,47 4 407,64 0

Report to the Trustees / members of	Swinbrook Village Hall
Charity number	304381
On the accounts for the year ended	30 September 2025
Set out on page	4
Responsibilites and basis of report	As the charity trustees of the Trust, you are responsible for the preparaton of the accounts in accordance with the requirements of the Charites Act 2011 (“the Act”). I report in respect of my examinaton of the Trust’s accounts carried out under secton 145 of the 2011 Act and in carrying out my examinaton, I have followed the applicable Directons given by the Charity Commission under secton 145(5)(b) of the Act.
Independent examiner's statement	I have completed my examinaton. I confrm that no material maters have come to my atenton in connecton with the examinaton which gives me cause to believe that in, any material respect:  accountng records were not kept in accordance with secton 130 of the Act or  the accounts do not accord with the accountng records I have no concerns and have come across no other maters in connecton with the examinaton to which atenton should be drawn in order to enable a proper understanding of the accounts to be reached.
SIgned
Name	Clive Cornitzer
Date
Address	Keepers Lodge Swinbrook Burford OX18 4ED

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