## **Swinbrook Village Hall**
## **Charity registration number: 304381**
## **Trustees’ Annual Report & Accounts**
## **For the Year Ended 30 September 2025**
## **Objectives and Activities**
|Summary of the purposes of the charity
as set out in its governing document|The purpose of the charity is to administer the village hall
in Swinbrook for the use of the residents of Swinbrook
Village and the neighbourhood, for meetngs, lectures &
classes, and other forms of recreaton and leisure-tme
actvity, with the object of improving the quality of life for
those residents.|
|---|---|
|Summary of the main actvites in relaton
to those purposes for the public beneft,
in partcular, the actvites, projects or
services identfed in the accounts.|The Trustees maintain and rent the village hall out to local
people & organisatons for various recreatonal actvites,
including village events, private functons and in support of
the local church.|
|Statement confrming whether the
trustees have had regard to the guidance
issued by the Charity Commission on
public beneft|The trustees confrm that they have regard to the guidance
issued by the Charity Commission.|
## **Achievements and Performance**
|Summary of the main
achievements of the charity,
identfying the diference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.|The focus over the past year has been the renovaton of the village
hall – raising funds and refning the plans – in order to upgrade the
facilites for the charity’s future benefciaries:
The design has now been fnalised – to include complete
rewiring, replumbing & redecoraton, upgrading the lavatories,
installaton of a modern kitchen, provision of additonal storage,
and installaton of French doors into the garden – and a builder
has been appointed. Inital works started during the year, with
the bulk of the works to start in January 2026.
The charity raised over £61k during the year, on top of over £26k
in previous years. Together with pledges for a further £60k, this
brings the total funds raised to over £146k. In broad terms, a
third of these are donatons from local residents, a third grants
from WODC & the Natonal Lotery, and a third from the Ann
Pyts Charity. The Trustees are enormously grateful to all those
individuals & organisatons who have supported the hall.
Elsewhere the Trustees have been focussing on more internal
maters, including review of safeguarding policy and banking &
fnancial control arrangements. We were very sorry to bid farewell
to John Mathews afer many many years’ service, but we are very
pleased to have welcomed Wolf Bauer & Tom Walker as new
Trustees.||
|---|---|---|
1
## **Financial Review**
|Review of the charity’s fnancial positon
at the end of the period|The Charity generated income of £62,265 in the year to 30
September 2025 (2024: £14,559) primarily as a result of
fundraising to fund the renovaton of the village hall. A
grant of £17,465 was received from the West Oxfordshire
District Council SpaceHive program, £21,700 in donatons
made under gif aid, £17,050 in other donatons and
£5,300 in tax reclaims from HMRC.
Expenditure totalled £22,457 during the year (2024:
£7,370), including £12,000 in connecton with the return of
monies received in error from another local charity in
2024. Some expenditure has been incurred on the
renovaton during the year, being £1,935 in architect fees,
£1,842 in asbestos survey & removal work and £3,326 in
advance work to prepare for the installaton of French
doors.
Overall the Charity generated a surplus of £39,809 in the
year (2024: £7,229), bringing the total cash reserves to
£78,358 (2024: £38,549). As noted above, the Charity has
also received pledges of a further £60k towards the
renovaton, which has not been refected in the reserves.|
|---|---|
|Statement explaining the policy for
holding reserves statng why they are
held|Historically, the Trustees have held reserves to cover
ongoing running costs, but reserves are substantally
elevated at 30 September 2025 in order to fund the
forthcoming renovaton of the village hall. The reserves
are therefore expected to reduce substantally in the year
to 30 September 2026.|
|Amount of reserves held|The amounts of cash reserves held at year end totalled
£39,809 (2024: £7,229), being split between restricted
funds of £55,893 (to be applied in the renovaton of the
hall) (2024: £14,491) and unrestricted funds of £22,465
(2024: £24,058). All of the funds are held in a bank
account with TSB.
The statement of assets & liabilites also refects the village
hall, which is held at insurance valuaton of £383,116
(2024: £369,011).|
|Reasons for holding zero reserves|No reserves are held at zero|
|Details of fund materially in defcit|There is no fund in defcit|
|Explanaton of any uncertaintes about
the charity contnuing as a going concern|There are no fnancial concerns or concerns as to the
ongoing viability of the charity, although the Trustees
recognise the need for ongoing fundraising.|
2
## **Structure, Governance and Management**
|Descripton of charity’s trusts:|The trust was established by Trust Deed dated 9 January
1963|
|---|---|
|Type of governing document|Trust Deed|
|How is the charity consttuted?|Registered Charity|
|Trustee selecton methods including
details of any consttutonal provisions
e.g. electon to post or name of any
person or body enttled to appoint one or
more trustees|Under the terms of the Trust Deed, the charity has a
number of Trustees who are elected annually, and
additonal members may by nominated by various local
not for proft organisatons. Trustees may be reappointed
year on year, and the Trustees also have the power to co-
opt other Trustees. The Trust Deed additonally caters to
casual vacancies.|
## **Reference and Administrative Details**
|**Reference and Administratve Details**||
|---|---|
|Charityname|Swinbrook Village Hall|
|Other name the charityuses|N/A|
|Registered charitynumber|304381|
|Charity’s principal address|Swinbrook Village Hall
Swinbrook
Burford
Oxon
OX18 4DY|
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Ofce (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) enttled**
**to appoint trustee(if any)**|
|---|---|---|---|
|Wolfgang Bauer||Appointed 28/4/25|N/A|
|Richard Harrop|Co-secretary||N/A|
|Keith Raymond Hudson|||N/A|
|John Woodburn Mathews||16/6/2025|N/A|
|Robin James Meech|Chair||N/A|
|Dominic Edward Pearson|||N/A|
|Guy Wall|||N/A|
|Thomas Alfred Walker||Appointed 27/1/25|N/A|
## **Declarations**
The trustees declare that they have approved the trustees’ report and annual accounts.
Signed on behalf of the charity’s trustees
3
|**Signature**|||
|---|---|---|
|**Full name**|Robin James Meech|Dominic Edward Pearson|
|**Positon**|Chair|Trustee|
|**Date**|||
## **Swinbrook Village Hall**
## **Financial Statements for the Year Ended 30 September 2025**
|**Receipts & Payments Account**|**2025**
**2024**
**Unrestricted**
**Restricte**
**d**
**Total**
**Total**
**£**
**£**
**£**
**£**
-
17,465
17,465
-
-
21,700
21,700
-
50
17,000
17,050
750
-
5,300
5,300
1,250
475
-
475
309
275
-
275
265
-
-
-
25
-
-
-
12,000|
|---|---|
|**Income**
Grant income
Donatons - gif aid
Donatons - other
Tax - gif aid
Events & fundraising
Rental income
Interest income
Monies received in error
**Total income**
**Expenses**
_Running costs_
Insurance
Electricity
Repairs & maintenance
Water
Council tax
Training fees
Village Halls Associaton
Security
Waste disposal
_Renovaton costs_
Architect fees
Asbestos survey & removal
Renovaton costs
_Other_
VAT advice
Return of monies received in error
**Total expenses**
**Surplus / (defcit)**
Cash funds b/f
**Cash funds at year end**||
||**800**
**61,465**
**62,265**
**14,599**
160
-
160
1,500
955
-
955
1,074
865
-
865
-
178
-
178
141
133
-
133
46
-
-
-
86
50
-
50
-
-
-
-
157
53
-
53
401
-
1,935
1,935
3,965
-
1,842
1,842
-
-
3,326
3,326
-
-
960
960
-
-
12,000
12,000
-|
||**2,393**
**20,063**
**22,457**
**7,370**|
||**(1,593)**
**41,402**
**39,809**
**7,229**|
||24,058
14,491
38,549
31,320|
||**22,465**
**55,893**
**78,358**
**38,549**|
||22,465
55,893
78,358
38,549|
|**Statement of Assets & Liabilites at 30 September**||
|**Cash funds**
TSB Bank Account
**Total**||
||**22,465**
**55,893**
**78,358**
**38,549**|
4
**Village hall** _(held at insurance valuation)_
|Value b/f
Movement in year
**Value at year end**
**Total assets**
**Independent Examiner’s Report**|369,09
1
311,81
1
14,025
57,280|
|---|---|
||**383,11**
**6**
**369,09**
**1**|
|||
||**461,47**
**4**
**407,64**
**0**|
|||
|**Report to the Trustees / members of**|Swinbrook Village Hall|
|---|---|
|**Charity number**|304381|
|**On the accounts for the year ended**|30 September 2025|
|**Set out on page**|4|
|**Responsibilites and basis of report**|As the charity trustees of the Trust, you are responsible
for the preparaton of the accounts in accordance with
the requirements of the Charites Act 2011 (“the Act”).
I report in respect of my examinaton of the Trust’s
accounts carried out under secton 145 of the 2011 Act
and in carrying out my examinaton, I have followed the
applicable Directons given by the Charity Commission
under secton 145(5)(b) of the Act.|
|**Independent examiner's statement**|I have completed my examinaton. I confrm that no
material maters have come to my atenton in
connecton with the examinaton which gives me cause to
believe that in, any material respect:
accountng records were not kept in accordance
with secton 130 of the Act or
the accounts do not accord with the accountng
records
I have no concerns and have come across no other
maters in connecton with the examinaton to which
atenton should be drawn in order to enable a proper
understanding of the accounts to be reached.|
|**SIgned**||
|**Name**|Clive Cornitzer|
|**Date**||
|**Address**|Keepers Lodge
Swinbrook
Burford
OX18 4ED|
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