2023-12-31-accounts

Trustees Report for 2023-

St Andrew's Parochial Church Council - registered charity 304349 - report for the year ended 31 December 2023

The hall had a satisfactory year in 2023 with income from room hire, parking and continued rental from the flat hall. As turnover exceeded £50,000, letting rates remained unchanged and weekend adult parties could be refused.

The hard of hearing and PA system was installed in March. Again the hall was grateful for the £5,000 anonymous donation received in the previous year for this overdue and essential service. Utility and administration costs were inevitably higher.

The main disappointment was the non functioning of the heating/hot water wireless Wifi smart control system for both hall and committee. This has now been resolved.

The hall grounds continued to be one of its best features. The vinca bed along St Andrew's Road remained a problem whilst the upper lawn bordered by the JR fence was cleared and reseeded. More improvement was planned in 2024 including the area between the hall building and the guide hut.

The hall had the benefit of the hall manager (bookings and repairs) and also of Zast Accounting (invoicing and credit control). As always with volunteer run charities, additional trustees and committee members will be welcome.

Peter Shaw Chair,

Old Headington Village Hall management committee

".vF 2023Year End Reports REVIEW AND APPROVAL OLD HEADINGTON VILLAGE HALL (OHVH) Zahra Tekin | Zast Accounting | March 2024

The Year End Reports Zast Accounting took over half way through the accounting year ie June lJuly 2023. The Tasks achieved and reflected in the enclosed reports are: Credit control and Invoicing systematically The creation of Current account for the NI&S account which was external to the accounting system Tho adjustment nf. the fixed asset and coding appropriately within accounting systcm REVIEW AND APPROVAL: -year End Reports presented to external reviewer (Mrs. Helen Priestley) and approved by her after the examination of the accounts -we also asked Mr Peter Sliaw to sign of the accounts post review. PAGE I

Screen shots o Im ortant transaction on Bank stmt. The £5000 Grant was posted to the Grant Receivable Cost Code209. Please see the Profit and Loss income. The Debit balance in Current Asset of BS which is due to introducing the balance of NI&A within Xero accounting system is journalled to existing 'Historical Adjustment, CC840. The bank balance on 31112/2023 is £50,440 and total current balance is now balances with the total of the Lloyds fixed interest rate account of £25, 000, makes the total current asset £76,300 Meetin with Peter S on 29 02 2024 The ambiguity around the built up balance of £12,0(K) NI&S bank account was discussed with Peter Shaw and it was clarified that. The NS&I balance has been a legacy account which was accumulative result of Saving and interest over years. The balance was kept outside Xero accountin8 Svstem and prior year's reviewer had plugged in the balance in the manual year end balance. The NS&I bank account was closed down and the balance was credited to Lloyds current account on current nd asset CC7CNJ on 2 March 2023 after crediting the interest element on Interest Income. The capital part of the NS&I i.e. £12k was journalled to'Historical Adjustment account, i.e. CC840 as part of the 2023 YE adjustment to balance the current asset. The credit balances on CC840 { the C/F balance of £7.7K and the £12k current year transfer) do not have any perceived creditors assoclated with them. Year End 2023 accounts report (copy P&L and Balance sheet enclosed) and the notes are reviewed and signed by.. Mrs Helen Prelstly Mr Peter Show (CEOJ helen software.co.uk eter.shaw8 mail.com Signat Signature.. Nov 2023 Transfer after moturlty again trnnsferred to Flxed Int bonk Acc 24 Nov 2J TrAN5FER. EX TIOWMrr PAY 25,(tyXiXI IW9.59 22N￿23 8EVAN4 GREGGCAA PARKING RP46522800e6J671￿J 201815 JO 22NOV23 01".23 7JJ99.Y• Maturity of June Fixed int acc. L&AIU.NLb Iu 4LILL ILJ l>:dll 200ct 23 TRANSFERWMTT S19278327-510 OEP 2%38&Y¥ 71x795.79 20 Oci 23 LINDA HAP4SON MISSANN hANSON FPb 4S407.2J IYIISfiISIA??RR IvnTri n4n• a? in First 6 mfixed int. Rote Account transfer

01 Jin23 PIROSKA MOLNAR 251￿9 cf271c6dI￿64S2c9? 040605 10 OIJLW23 21..50 FPI S&￿j 41.886.87 o1j￿?) TRANSFÉA. EX rio WMTT S192838J5. PAY 25.lx￿. 41.8XI.87 01j￿25 EAOINGTON FRIENDS HEADINGTL IWAKERS f)W)￿27I7￿28 0•9299 IOOLJUN23 1tr.36 FPI fA8JO.87 National Saving Account aosure transfer to Uoyds Curr Acc,. 02 Mar 23 NATIONAL SAVINGS A INVAC 13806248150155629535199) 608910 10 02PIAR23 15:56 FPI 12.320.21 6&598.12 n7 ?1 HnnmNr Mi ATFfi IW $17 1XifKI $4.?77 91 Cheque deposlted GrontP £5000 3OJan 23 CHEQUE DETr￿1 LOYD 1.5 HIGH STRE CÉP s￿1. 52.826.05 8ank Balance on 3￿, Dec 2022 JO D•c 22 ALEXANDRA MCLEVY SCO INITrCE 22 466 MODuL0￿P21OEYuVPu 040075 10 JOOEC22 20..14 4S5f4).29 th Bank Balance on 30 Dec 2023 03 Jan 24 V ZETTEASTIIOM.SHAA INV.0757 FPI 4￿.>> JOOEC23 13%b9 290rf2J OPLIS ENEAGV LTD 1332002 132.42 s().J44.)5 Treatment of the bolance of N1&5 Account at the YE2023.' The £12000 of the total balance lie less interest of £320.12) NI&S Account is adjusted to Cost Code 840 Historical Adjustment as this account has not been included in the YE2022 to the accounting system. The total balance was plugged into BS report manually. l ••i 31 2ts23 l i Hlsiorlcttl Adlu•vn•nt Tran•¢tloD• 2023 fo JI 0t•T￿t 2Q3J ?.Y• 14 2¥w2J25 IL•W

Profit and Loss Old Headington Village Hall For the year ended 31 December 2023 2023 2022 Turnover 201- Room hire income 23,984.10 24,744.00 202- Parking income 203. Flat rental income 9,220.14 6.607.17 14,400.QD 14,400.DO 209- Donations received S.OCQ.C 260- Other Revenue 334.OT 270- Interes¢ Income 708.77 Total Turnover 53,313.01 46,085.24 Gross Profit 53,313.01 46,085.24 Administrative Costs 400- Advertising & Marketing 401-Audit & Accountancy fees 408- Cleaning 409- Gardening & maintenance 410. Ground Improvement pro1￿15 411- Seryice maintenance contracts 3S4.00 120.00 2,501.00 4,978.14 3.651.85 1,622 50 3.230.51 2.296.C 1.832.45 342.51 416- Depreciation Expense 418- Charitable and Political Donations-Expense 425. Pos¢age, Freight & Courier 428- Hall Flat expenses 429. Miscellaneous Expenses 433- Insurance 1,433.31 143.92 2.89 657.¢JO 1,998.17 681.59 87.CK) 1,802.28 1,706.04 441- Legal Expen5e5 444. Water lor hall 214.52 562.96 66S.09 445- Electricity Light & Power 446- Gas. hall and meeting room 447- Waste Services 776.14 430.99 3,223.92 3,047.80 80.10 461 . Office and Printing 463- IT Software and Consumables 11.50 15.35 487.41 427.19 470- Electrical work on hall 935.CK) 350.00 473. Repairs & Maintenance 475-Adrnin & Finance seNices Isell*mployed contractors) 485- Subscriptions 489- Telephone & Interne¢ 493- Travel- National 2.143.43 2,162.T4 s.0￿.00 4,701.00 122.10 832.16 860.68 4.95 Total Admlnistrative Costs 32.667.17 23,919.02 Operating Profit 20,645.84 22,166.22 Other Income Profitand Loss Old Headin8ton Wliage Hall 29 Feb2024

Profit and L055 2Q23 2Q22 250- Deposits lor room hire Total Other Income 16.¢X) I,OOQ.DO 16.00 1,000.00 Profit on Ordinary Activities Before Taxation Profit afterTaxation 20,661.84 23,166.22 20.661.84 23,166.22 Profitand Loss Old Headingtonviliage Hall 29 Feb 2024 fy- Pag*th£

Balance Sheet Old Headington Village Hall As at 31 December 2023 JI DEC 2023 31 DEC 2022 Fixed Assets Tan ibleAssets 710- Equipment HearingAid- hall, meeting room and kitchen 711- Less Accumulated Depreciation on Office Equipment Total TangibleAssets S,732.31 11.433.311 4.299.00 Total Fixed Assets 4.299.00 Current Assets Cash at bank and In hand 090- Old Headington Village Hall Total Cash at bank and In hand 50,449.35 50,440.35 45,560.29 45,560.29 010- Fixed Term Deposit Account 610- Accounts Receivable 25,000.CKI 860.00 2,946.50 Total CurrentAs5•ts 76,300.35 48,506.79 Creditors: amounts fallin 8frJ. Accounts Payable 840. Historical Adjustment 855- Suspense-urtknown Income_8adDebt Loss al Year End Total Creditors: amounts falling due wlthin one year due withln one ear 769.89 1,397.17 19,709.14 7,709.14 58.00 20,537.03 9,106.31 Net Current Assets {Liabilitiesl 55,763.32 39,400.48 Total Assets less Current Liabilities 60,062.32 39,400.48 Net Assets 6Q,062.32 39,400.48 Ca ital and Reserves 960- Retaineij Earnin85 Current Year Earnings Total Capital and ReseNes 39,400.48 16.234.26 20.661.84 23.166.22 60.062.32 39,400.48 Balance Sheet Old Headinyon Village Hall 29 Feb2024

".vF 2023Year End Reports REVIEW AND APPROVAL OLD HEADINGTON VILLAGE HALL (OHVH) Zahra Tekin | Zast Accounting | March 2024

The Year End Reports Zast Accounting took over half way through the accounting year ie June lJuly 2023. The Tasks achieved and reflected in the enclosed reports are: Credit control and Invoicing systematically The creation of Current account for the NI&S account which was external to the accounting system Tho adjustment nf. the fixed asset and coding appropriately within accounting systcm REVIEW AND APPROVAL: -year End Reports presented to external reviewer (Mrs. Helen Priestley) and approved by her after the examination of the accounts -we also asked Mr Peter Sliaw to sign of the accounts post review. PAGE I

Screen shots o Im ortant transaction on Bank stmt. The £5000 Grant was posted to the Grant Receivable Cost Code209. Please see the Profit and Loss income. The Debit balance in Current Asset of BS which is due to introducing the balance of NI&A within Xero accounting system is journalled to existing 'Historical Adjustment, CC840. The bank balance on 31112/2023 is £50,440 and total current balance is now balances with the total of the Lloyds fixed interest rate account of £25, 000, makes the total current asset £76,300 Meetin with Peter S on 29 02 2024 The ambiguity around the built up balance of £12,0(K) NI&S bank account was discussed with Peter Shaw and it was clarified that. The NS&I balance has been a legacy account which was accumulative result of Saving and interest over years. The balance was kept outside Xero accountin8 Svstem and prior year's reviewer had plugged in the balance in the manual year end balance. The NS&I bank account was closed down and the balance was credited to Lloyds current account on current nd asset CC7CNJ on 2 March 2023 after crediting the interest element on Interest Income. The capital part of the NS&I i.e. £12k was journalled to'Historical Adjustment account, i.e. CC840 as part of the 2023 YE adjustment to balance the current asset. The credit balances on CC840 { the C/F balance of £7.7K and the £12k current year transfer) do not have any perceived creditors assoclated with them. Year End 2023 accounts report (copy P&L and Balance sheet enclosed) and the notes are reviewed and signed by.. Mrs Helen Prelstly Mr Peter Show (CEOJ helen software.co.uk eter.shaw8 mail.com Signat Signature.. Nov 2023 Transfer after moturlty again trnnsferred to Flxed Int bonk Acc 24 Nov 2J TrAN5FER. EX TIOWMrr PAY 25,(tyXiXI IW9.59 22N￿23 8EVAN4 GREGGCAA PARKING RP46522800e6J671￿J 201815 JO 22NOV23 01".23 7JJ99.Y• Maturity of June Fixed int acc. L&AIU.NLb Iu 4LILL ILJ l>:dll 200ct 23 TRANSFERWMTT S19278327-510 OEP 2%38&Y¥ 71x795.79 20 Oci 23 LINDA HAP4SON MISSANN hANSON FPb 4S407.2J IYIISfiISIA??RR IvnTri n4n• a? in First 6 mfixed int. Rote Account transfer

01 Jin23 PIROSKA MOLNAR 251￿9 cf271c6dI￿64S2c9? 040605 10 OIJLW23 21..50 FPI S&￿j 41.886.87 o1j￿?) TRANSFÉA. EX rio WMTT S192838J5. PAY 25.lx￿. 41.8XI.87 01j￿25 EAOINGTON FRIENDS HEADINGTL IWAKERS f)W)￿27I7￿28 0•9299 IOOLJUN23 1tr.36 FPI fA8JO.87 National Saving Account aosure transfer to Uoyds Curr Acc,. 02 Mar 23 NATIONAL SAVINGS A INVAC 13806248150155629535199) 608910 10 02PIAR23 15:56 FPI 12.320.21 6&598.12 n7 ?1 HnnmNr Mi ATFfi IW $17 1XifKI $4.?77 91 Cheque deposlted GrontP £5000 3OJan 23 CHEQUE DETr￿1 LOYD 1.5 HIGH STRE CÉP s￿1. 52.826.05 8ank Balance on 3￿, Dec 2022 JO D•c 22 ALEXANDRA MCLEVY SCO INITrCE 22 466 MODuL0￿P21OEYuVPu 040075 10 JOOEC22 20..14 4S5f4).29 th Bank Balance on 30 Dec 2023 03 Jan 24 V ZETTEASTIIOM.SHAA INV.0757 FPI 4￿.>> JOOEC23 13%b9 290rf2J OPLIS ENEAGV LTD 1332002 132.42 s().J44.)5 Treatment of the bolance of N1&5 Account at the YE2023.' The £12000 of the total balance lie less interest of £320.12) NI&S Account is adjusted to Cost Code 840 Historical Adjustment as this account has not been included in the YE2022 to the accounting system. The total balance was plugged into BS report manually. l ••i 31 2ts23 l i Hlsiorlcttl Adlu•vn•nt Tran•¢tloD• 2023 fo JI 0t•T￿t 2Q3J ?.Y• 14 2¥w2J25 IL•W

Profit and Loss Old Headington Village Hall For the year ended 31 December 2023 2023 2022 Turnover 201- Room hire income 23,984.10 24,744.00 202- Parking income 203. Flat rental income 9,220.14 6.607.17 14,400.QD 14,400.DO 209- Donations received S.OCQ.C 260- Other Revenue 334.OT 270- Interes¢ Income 708.77 Total Turnover 53,313.01 46,085.24 Gross Profit 53,313.01 46,085.24 Administrative Costs 400- Advertising & Marketing 401-Audit & Accountancy fees 408- Cleaning 409- Gardening & maintenance 410. Ground Improvement pro1￿15 411- Seryice maintenance contracts 3S4.00 120.00 2,501.00 4,978.14 3.651.85 1,622 50 3.230.51 2.296.C 1.832.45 342.51 416- Depreciation Expense 418- Charitable and Political Donations-Expense 425. Pos¢age, Freight & Courier 428- Hall Flat expenses 429. Miscellaneous Expenses 433- Insurance 1,433.31 143.92 2.89 657.¢JO 1,998.17 681.59 87.CK) 1,802.28 1,706.04 441- Legal Expen5e5 444. Water lor hall 214.52 562.96 66S.09 445- Electricity Light & Power 446- Gas. hall and meeting room 447- Waste Services 776.14 430.99 3,223.92 3,047.80 80.10 461 . Office and Printing 463- IT Software and Consumables 11.50 15.35 487.41 427.19 470- Electrical work on hall 935.CK) 350.00 473. Repairs & Maintenance 475-Adrnin & Finance seNices Isell*mployed contractors) 485- Subscriptions 489- Telephone & Interne¢ 493- Travel- National 2.143.43 2,162.T4 s.0￿.00 4,701.00 122.10 832.16 860.68 4.95 Total Admlnistrative Costs 32.667.17 23,919.02 Operating Profit 20,645.84 22,166.22 Other Income Profitand Loss Old Headin8ton Wliage Hall 29 Feb2024

Profit and L055 2Q23 2Q22 250- Deposits lor room hire Total Other Income 16.¢X) I,OOQ.DO 16.00 1,000.00 Profit on Ordinary Activities Before Taxation Profit afterTaxation 20,661.84 23,166.22 20.661.84 23,166.22 Profitand Loss Old Headingtonviliage Hall 29 Feb 2024 fy- Pag*th£

Balance Sheet Old Headington Village Hall As at 31 December 2023 JI DEC 2023 31 DEC 2022 Fixed Assets Tan ibleAssets 710- Equipment HearingAid- hall, meeting room and kitchen 711- Less Accumulated Depreciation on Office Equipment Total TangibleAssets S,732.31 11.433.311 4.299.00 Total Fixed Assets 4.299.00 Current Assets Cash at bank and In hand 090- Old Headington Village Hall Total Cash at bank and In hand 50,449.35 50,440.35 45,560.29 45,560.29 010- Fixed Term Deposit Account 610- Accounts Receivable 25,000.CKI 860.00 2,946.50 Total CurrentAs5•ts 76,300.35 48,506.79 Creditors: amounts fallin 8frJ. Accounts Payable 840. Historical Adjustment 855- Suspense-urtknown Income_8adDebt Loss al Year End Total Creditors: amounts falling due wlthin one year due withln one ear 769.89 1,397.17 19,709.14 7,709.14 58.00 20,537.03 9,106.31 Net Current Assets {Liabilitiesl 55,763.32 39,400.48 Total Assets less Current Liabilities 60,062.32 39,400.48 Net Assets 6Q,062.32 39,400.48 Ca ital and Reserves 960- Retaineij Earnin85 Current Year Earnings Total Capital and ReseNes 39,400.48 16.234.26 20.661.84 23.166.22 60.062.32 39,400.48 Balance Sheet Old Headinyon Village Hall 29 Feb2024