Trustees Report for 2023- 

St Andrew's Parochial Church Council - registered charity 304349 - report for the year ended 31 December 2023 

The hall had a satisfactory year in 2023 with income from room hire, parking and continued rental from the flat hall. As turnover exceeded £50,000, letting rates remained unchanged and weekend adult parties could be refused. 

The hard of hearing and PA system was installed in March. Again the hall was grateful for the £5,000 anonymous donation received in the previous year for this overdue and essential service. Utility and administration costs were inevitably higher. 

The main disappointment was the non functioning of the heating/hot water wireless Wifi smart control system for both hall and committee. This has now been resolved. 

The hall grounds continued to be one of its best features. The vinca bed along St Andrew's Road remained a problem whilst the upper lawn bordered by the JR fence  was cleared and reseeded. More improvement was planned in 2024 including the area between the hall building and the  guide hut. 

The hall had the benefit of the hall manager (bookings and repairs) and also of Zast Accounting (invoicing and credit control). As always with volunteer run charities, additional trustees and committee members will be welcome. 

Peter Shaw Chair, 

Old Headington Village Hall management committee 



".vF
2023Year End Reports
REVIEW AND APPROVAL OLD HEADINGTON VILLAGE HALL (OHVH)
Zahra Tekin | Zast Accounting | March 2024

The Year End Reports
Zast Accounting took over half way through the accounting year ie June lJuly 2023.
The Tasks achieved and reflected in the enclosed reports are:
Credit control and Invoicing systematically
The creation of Current account for the NI&S account which was external to the
accounting system
Tho adjustment nf. the fixed asset and coding appropriately within accounting
systcm
REVIEW AND APPROVAL:
-year End Reports presented to external reviewer (Mrs. Helen Priestley) and approved by
her after the examination of the accounts
-we also asked Mr Peter Sliaw to sign of the accounts post review.
PAGE I

Screen shots o
Im
ortant transaction on Bank stmt.
The £5000 Grant was posted to the Grant Receivable Cost Code209. Please see the Profit and Loss income.
The Debit balance in Current Asset of BS which is due to introducing the balance of NI&A within Xero
accounting system is journalled to existing 'Historical Adjustment, CC840.
The bank balance on 31112/2023 is £50,440 and total current balance is now balances with the total of the
Lloyds fixed interest rate account of £25, 000, makes the total current asset £76,300
Meetin
with Peter S on 29
02
2024
The ambiguity around the built up balance of £12,0(K) NI&S bank account was discussed with Peter Shaw and it was
clarified that.
The NS&I balance has been a legacy account which was accumulative result of Saving and interest over years.
The balance was kept outside Xero accountin8 Svstem and prior year's reviewer had plugged in the balance in
the manual year end balance.
The NS&I bank account was closed down and the balance was credited to Lloyds current account on current
nd
asset CC7CNJ on 2 March 2023 after crediting the interest element on Interest Income.
The capital part of the NS&I i.e. £12k was journalled to'Historical Adjustment account, i.e. CC840 as part of
the 2023 YE adjustment to balance the current asset.
The credit balances on CC840 { the C/F balance of £7.7K and the £12k current year transfer) do not have any
perceived creditors assoclated with them.
Year End 2023 accounts report (copy P&L and Balance sheet enclosed) and the notes are reviewed and signed by..
Mrs Helen Prelstly
Mr Peter Show (CEOJ
helen
software.co.uk
eter.shaw8
mail.com
Signat
Signature..
Nov 2023 Transfer after moturlty again trnnsferred to Flxed Int bonk Acc
24 Nov 2J
TrAN5FER. EX TIOWMrr
PAY
25,(tyXiXI
IW9.59
22N￿23
8EVAN4 GREGGCAA PARKING
RP46522800e6J671￿J 201815 JO
22NOV23 01".23
7JJ99.Y•
Maturity of June Fixed int acc.
L&AIU.NLb Iu 4LILL ILJ l>:dll
200ct 23
TRANSFERWMTT S19278327-510
OEP
2%38&Y¥
71x795.79
20 Oci 23
LINDA HAP4SON MISSANN hANSON
FPb
4S407.2J
IYIISfiISIA??RR IvnTri n4n• a? in
First 6 mfixed int. Rote Account transfer

01 Jin23
PIROSKA MOLNAR 251￿9
cf271c6dI￿64S2c9? 040605 10
OIJLW23 21..50
FPI
S&￿j
41.886.87
o1j￿?)
TRANSFÉA. EX rio WMTT S192838J5.
PAY
25.lx￿.
41.8XI.87
01j￿25
EAOINGTON FRIENDS HEADINGTL
IWAKERS f*)W)￿27I7￿28
0•9299 IOOLJUN23 1tr.36
FPI
fA8JO.87
National Saving Account aosure transfer to Uoyds Curr Acc,.
02 Mar 23
NATIONAL SAVINGS A INVAC
13806248150155629535199)
608910 10 02PIAR23 15:56
FPI
12.320.21
6&598.12
n7 ?1
HnnmNr Mi ATFfi IW $17
1XifKI
$4.?77 91
Cheque deposlted GrontP £5000
3OJan 23
CHEQUE DETr￿1 LOYD 1.5 HIGH STRE CÉP
s￿1.
52.826.05
8ank Balance on 3￿, Dec 2022
JO D•c 22
ALEXANDRA MCLEVY SCO INITrCE 22
466 MODuL0￿P21OEYuVPu 040075
10 JOOEC22 20..14
4S5f4).29
th
Bank Balance on 30 Dec 2023
03 Jan 24
V ZETTEASTIIOM.SHAA INV.0757
FPI
4￿.>>
JOOEC23 13%b9
290rf2J
OPLIS ENEAGV LTD 1332002
132.42
s().J44.)5
Treatment of the bolance of N1&5 Account at the YE2023.'
The £12000 of the total balance lie less interest of £320.12) NI&S Account is adjusted to Cost Code 840 Historical
Adjustment as this account has not been included in the YE2022 to the accounting system. The total balance was
plugged into BS report manually.
l ••i 31 2ts23
l i
Hlsiorlcttl Adlu•vn•nt Tran•*¢tloD•
2023 fo JI 0*t•T*￿t 2Q3J
?.Y• 14
2¥w2J25
IL•W

Profit and Loss
Old Headington Village Hall
For the year ended 31 December 2023
2023
2022
Turnover
201- Room hire income
23,984.10
24,744.00
202- Parking income
203. Flat rental income
9,220.14
6.607.17
14,400.QD
14,400.DO
209- Donations received
S.OCQ.C
260- Other Revenue
334.OT
270- Interes¢ Income
708.77
Total Turnover
53,313.01
46,085.24
Gross Profit
53,313.01
46,085.24
Administrative Costs
400- Advertising & Marketing
401-Audit & Accountancy fees
408- Cleaning
409- Gardening & maintenance
410. Ground Improvement pro1￿15
411- Seryice maintenance contracts
3S4.00
120.00
2,501.00
4,978.14
3.651.85
1,622 50
3.230.51
2.296.C
1.832.45
342.51
416- Depreciation Expense
418- Charitable and Political Donations-Expense
425. Pos¢age, Freight & Courier
428- Hall Flat expenses
429. Miscellaneous Expenses
433- Insurance
1,433.31
143.92
2.89
657.¢JO
1,998.17
681.59
87.CK)
1,802.28
1,706.04
441- Legal Expen5e5
444. Water lor hall
214.52
562.96
66S.09
445- Electricity Light & Power
446- Gas. hall and meeting room
447- Waste Services
776.14
430.99
3,223.92
3,047.80
80.10
461 . Office and Printing
463- IT Software and Consumables
11.50
15.35
487.41
427.19
470- Electrical work on hall
935.CK)
350.00
473. Repairs & Maintenance
475-Adrnin & Finance seNices Isell*mployed contractors)
485- Subscriptions
489- Telephone & Interne¢
493- Travel- National
2.143.43
2,162.T4
s.0￿.00
4,701.00
122.10
832.16
860.68
4.95
Total Admlnistrative Costs
32.667.17
23,919.02
Operating Profit
20,645.84
22,166.22
Other Income
Profitand Loss
Old Headin8ton Wliage Hall
29 Feb2024

Profit and L055
2Q23
2Q22
250- Deposits lor room hire
Total Other Income
16.¢X)
I,OOQ.DO
16.00
1,000.00
Profit on Ordinary Activities Before Taxation
Profit afterTaxation
20,661.84
23,166.22
20.661.84
23,166.22
Profitand Loss
Old Headingtonviliage Hall
29 Feb 2024
fy-
Pag*th£

Balance Sheet
Old Headington Village Hall
As at 31 December 2023
JI DEC 2023
31 DEC 2022
Fixed Assets
Tan
ibleAssets
710- Equipment HearingAid- hall, meeting room and kitchen
711- Less Accumulated Depreciation on Office Equipment
Total TangibleAssets
S,732.31
11.433.311
4.299.00
Total Fixed Assets
4.299.00
Current Assets
Cash at bank and In hand
090- Old Headington Village Hall
Total Cash at bank and In hand
50,449.35
50,440.35
45,560.29
45,560.29
010- Fixed Term Deposit Account
610- Accounts Receivable
25,000.CKI
860.00
2,946.50
Total CurrentAs5•ts
76,300.35
48,506.79
Creditors: amounts fallin
8frJ. Accounts Payable
840. Historical Adjustment
855- Suspense-urtknown Income_8adDebt Loss al Year End
Total Creditors: amounts falling due wlthin one year
due withln one
ear
769.89
1,397.17
19,709.14
7,709.14
58.00
20,537.03
9,106.31
Net Current Assets {Liabilitiesl
55,763.32
39,400.48
Total Assets less Current Liabilities
60,062.32
39,400.48
Net Assets
6Q,062.32
39,400.48
Ca
ital and Reserves
960- Retaineij Earnin85
Current Year Earnings
Total Capital and ReseNes
39,400.48
16.234.26
20.661.84
23.166.22
60.062.32
39,400.48
Balance Sheet
Old Headinyon Village Hall
29 Feb2024

".vF
2023Year End Reports
REVIEW AND APPROVAL OLD HEADINGTON VILLAGE HALL (OHVH)
Zahra Tekin | Zast Accounting | March 2024

The Year End Reports
Zast Accounting took over half way through the accounting year ie June lJuly 2023.
The Tasks achieved and reflected in the enclosed reports are:
Credit control and Invoicing systematically
The creation of Current account for the NI&S account which was external to the
accounting system
Tho adjustment nf. the fixed asset and coding appropriately within accounting
systcm
REVIEW AND APPROVAL:
-year End Reports presented to external reviewer (Mrs. Helen Priestley) and approved by
her after the examination of the accounts
-we also asked Mr Peter Sliaw to sign of the accounts post review.
PAGE I

Screen shots o
Im
ortant transaction on Bank stmt.
The £5000 Grant was posted to the Grant Receivable Cost Code209. Please see the Profit and Loss income.
The Debit balance in Current Asset of BS which is due to introducing the balance of NI&A within Xero
accounting system is journalled to existing 'Historical Adjustment, CC840.
The bank balance on 31112/2023 is £50,440 and total current balance is now balances with the total of the
Lloyds fixed interest rate account of £25, 000, makes the total current asset £76,300
Meetin
with Peter S on 29
02
2024
The ambiguity around the built up balance of £12,0(K) NI&S bank account was discussed with Peter Shaw and it was
clarified that.
The NS&I balance has been a legacy account which was accumulative result of Saving and interest over years.
The balance was kept outside Xero accountin8 Svstem and prior year's reviewer had plugged in the balance in
the manual year end balance.
The NS&I bank account was closed down and the balance was credited to Lloyds current account on current
nd
asset CC7CNJ on 2 March 2023 after crediting the interest element on Interest Income.
The capital part of the NS&I i.e. £12k was journalled to'Historical Adjustment account, i.e. CC840 as part of
the 2023 YE adjustment to balance the current asset.
The credit balances on CC840 { the C/F balance of £7.7K and the £12k current year transfer) do not have any
perceived creditors assoclated with them.
Year End 2023 accounts report (copy P&L and Balance sheet enclosed) and the notes are reviewed and signed by..
Mrs Helen Prelstly
Mr Peter Show (CEOJ
helen
software.co.uk
eter.shaw8
mail.com
Signat
Signature..
Nov 2023 Transfer after moturlty again trnnsferred to Flxed Int bonk Acc
24 Nov 2J
TrAN5FER. EX TIOWMrr
PAY
25,(tyXiXI
IW9.59
22N￿23
8EVAN4 GREGGCAA PARKING
RP46522800e6J671￿J 201815 JO
22NOV23 01".23
7JJ99.Y•
Maturity of June Fixed int acc.
L&AIU.NLb Iu 4LILL ILJ l>:dll
200ct 23
TRANSFERWMTT S19278327-510
OEP
2%38&Y¥
71x795.79
20 Oci 23
LINDA HAP4SON MISSANN hANSON
FPb
4S407.2J
IYIISfiISIA??RR IvnTri n4n• a? in
First 6 mfixed int. Rote Account transfer

01 Jin23
PIROSKA MOLNAR 251￿9
cf271c6dI￿64S2c9? 040605 10
OIJLW23 21..50
FPI
S&￿j
41.886.87
o1j￿?)
TRANSFÉA. EX rio WMTT S192838J5.
PAY
25.lx￿.
41.8XI.87
01j￿25
EAOINGTON FRIENDS HEADINGTL
IWAKERS f*)W)￿27I7￿28
0•9299 IOOLJUN23 1tr.36
FPI
fA8JO.87
National Saving Account aosure transfer to Uoyds Curr Acc,.
02 Mar 23
NATIONAL SAVINGS A INVAC
13806248150155629535199)
608910 10 02PIAR23 15:56
FPI
12.320.21
6&598.12
n7 ?1
HnnmNr Mi ATFfi IW $17
1XifKI
$4.?77 91
Cheque deposlted GrontP £5000
3OJan 23
CHEQUE DETr￿1 LOYD 1.5 HIGH STRE CÉP
s￿1.
52.826.05
8ank Balance on 3￿, Dec 2022
JO D•c 22
ALEXANDRA MCLEVY SCO INITrCE 22
466 MODuL0￿P21OEYuVPu 040075
10 JOOEC22 20..14
4S5f4).29
th
Bank Balance on 30 Dec 2023
03 Jan 24
V ZETTEASTIIOM.SHAA INV.0757
FPI
4￿.>>
JOOEC23 13%b9
290rf2J
OPLIS ENEAGV LTD 1332002
132.42
s().J44.)5
Treatment of the bolance of N1&5 Account at the YE2023.'
The £12000 of the total balance lie less interest of £320.12) NI&S Account is adjusted to Cost Code 840 Historical
Adjustment as this account has not been included in the YE2022 to the accounting system. The total balance was
plugged into BS report manually.
l ••i 31 2ts23
l i
Hlsiorlcttl Adlu•vn•nt Tran•*¢tloD•
2023 fo JI 0*t•T*￿t 2Q3J
?.Y• 14
2¥w2J25
IL•W

Profit and Loss
Old Headington Village Hall
For the year ended 31 December 2023
2023
2022
Turnover
201- Room hire income
23,984.10
24,744.00
202- Parking income
203. Flat rental income
9,220.14
6.607.17
14,400.QD
14,400.DO
209- Donations received
S.OCQ.C
260- Other Revenue
334.OT
270- Interes¢ Income
708.77
Total Turnover
53,313.01
46,085.24
Gross Profit
53,313.01
46,085.24
Administrative Costs
400- Advertising & Marketing
401-Audit & Accountancy fees
408- Cleaning
409- Gardening & maintenance
410. Ground Improvement pro1￿15
411- Seryice maintenance contracts
3S4.00
120.00
2,501.00
4,978.14
3.651.85
1,622 50
3.230.51
2.296.C
1.832.45
342.51
416- Depreciation Expense
418- Charitable and Political Donations-Expense
425. Pos¢age, Freight & Courier
428- Hall Flat expenses
429. Miscellaneous Expenses
433- Insurance
1,433.31
143.92
2.89
657.¢JO
1,998.17
681.59
87.CK)
1,802.28
1,706.04
441- Legal Expen5e5
444. Water lor hall
214.52
562.96
66S.09
445- Electricity Light & Power
446- Gas. hall and meeting room
447- Waste Services
776.14
430.99
3,223.92
3,047.80
80.10
461 . Office and Printing
463- IT Software and Consumables
11.50
15.35
487.41
427.19
470- Electrical work on hall
935.CK)
350.00
473. Repairs & Maintenance
475-Adrnin & Finance seNices Isell*mployed contractors)
485- Subscriptions
489- Telephone & Interne¢
493- Travel- National
2.143.43
2,162.T4
s.0￿.00
4,701.00
122.10
832.16
860.68
4.95
Total Admlnistrative Costs
32.667.17
23,919.02
Operating Profit
20,645.84
22,166.22
Other Income
Profitand Loss
Old Headin8ton Wliage Hall
29 Feb2024

Profit and L055
2Q23
2Q22
250- Deposits lor room hire
Total Other Income
16.¢X)
I,OOQ.DO
16.00
1,000.00
Profit on Ordinary Activities Before Taxation
Profit afterTaxation
20,661.84
23,166.22
20.661.84
23,166.22
Profitand Loss
Old Headingtonviliage Hall
29 Feb 2024
fy-
Pag*th£

Balance Sheet
Old Headington Village Hall
As at 31 December 2023
JI DEC 2023
31 DEC 2022
Fixed Assets
Tan
ibleAssets
710- Equipment HearingAid- hall, meeting room and kitchen
711- Less Accumulated Depreciation on Office Equipment
Total TangibleAssets
S,732.31
11.433.311
4.299.00
Total Fixed Assets
4.299.00
Current Assets
Cash at bank and In hand
090- Old Headington Village Hall
Total Cash at bank and In hand
50,449.35
50,440.35
45,560.29
45,560.29
010- Fixed Term Deposit Account
610- Accounts Receivable
25,000.CKI
860.00
2,946.50
Total CurrentAs5•ts
76,300.35
48,506.79
Creditors: amounts fallin
8frJ. Accounts Payable
840. Historical Adjustment
855- Suspense-urtknown Income_8adDebt Loss al Year End
Total Creditors: amounts falling due wlthin one year
due withln one
ear
769.89
1,397.17
19,709.14
7,709.14
58.00
20,537.03
9,106.31
Net Current Assets {Liabilitiesl
55,763.32
39,400.48
Total Assets less Current Liabilities
60,062.32
39,400.48
Net Assets
6Q,062.32
39,400.48
Ca
ital and Reserves
960- Retaineij Earnin85
Current Year Earnings
Total Capital and ReseNes
39,400.48
16.234.26
20.661.84
23.166.22
60.062.32
39,400.48
Balance Sheet
Old Headinyon Village Hall
29 Feb2024