JUHN HUDGES. TRUST FOR HARP5DEN HALL TRUSTEES, ANNUAL REPORT ND YEAR ENDED 2 NOVEMBER 2020 The Harpsden Hall Trust was established ir* 1909 by Deed of Gift from john Hodges and is registered as a cnarity No. 304312. With effect from 18 August 2005 the charity was renamed the John Hodges, Trust for Harpsden Hall and is governed by a Scheme established by the Charity Commi55ioners which modified the original Deed of Gift. The main addre55 for contact is= Mrs Sarah Tipple Iclerk to the Trust) 4 Chilterns End Close Henley-on-Thames Oxfordshire RG9 ISQ During the year the Trustees. who were also managers of the Trust, were as follows.. Mr Richard Wi150n Ichairmanl Mr Rod Birkett Mr Matthew Davis Mrs Jackie Harr15 Mr Jeroen Huysinga Mr Matthew Phillips Mrs Katherine Rees Mr Clive Rose Rewd Robert Thewsey The ex-officio Trustees were.. Rev'd Robert Thewsev The nominated Trustees were: Mr Rod Birkett (AFC Henley) Mr Matthew Phillips (Harpsden Parish Council) Rev'd Robert Thewsey (Parochial Church Council) Mr Clive Rose (Harpsden Cricket Club) The elected Trustees were: Mr Matthew Davis Mrs Jackie Harris Mrs Katherine Rees Mr Richard Wilson rhe co-opted Trustees were: Mr Jeroen Huysinga
Ivhn Hodses, Trust for Harpsden Hall Trustees, Annual Report Year Ended 2nd November 2020 OBJECTS OF THE CHARIn' l. The objects of the charityi as amended by the Scheme of 28 July 2020. are.. IA) in the interests of social welfare, to improve the life of the inhabitants of the area of benefit but not exclu5ivelyft the poorer inhabitants, by.. lil the provision and maintenance of a hall for use by the inhabitants ror.. lal meetings, lertures and classes, and other forms of recreation, education and leisure-time occ¥Jpation,' and Ibl a Sunday School for instruction In the Christian falth or religious services on Sundays, Ascension Dav, Christmas Day and Good Friday but on no other day., lill the provislon and maintenance of playing fields for use by the inhabitants: {Bl the relief of financial hardship, either generally or individually, of people living in the parish by making grants of money for providing or paying for items, services, or facilities, and the relief of the sick-poor living in the parish and its surrounding neighbourhood either Benerally or individually through the provision of grants, goods or services. 2. The Committee of Trustees may determine that any part of the land is not currently required for use of he objects of the charity and may let it under the power contained in clause 5 of the Scheme. Subject to that. the land must be retained for use of the objects of the charity. SERVING THE COMMUNITY Harpsden Village Hall continued, despite the severe restrictions of the COVID-19 pandemic, to play a pivotal role at the heart of the local community. Before the first national lockdown in March 2020, it was used for arity functions including the Mencap Christmas party, and for a wide range of activities involving young and old alike. Harpsden Pre-school remained vibrant, with their 2 to 4 year olds enjoying the benefits of a spacious room and an enviable outdoor area, enhanced by regular Forest School sessions. Other young Users of the Hall included I" and 3" Henley Brownies, Little Kickers, and the Berkshire and Henley School of Dance, while adult users partlcipated in Pilates, yoga, sports massage therapy arid dog training classes. Other adult users included the Henley Players, the Wl. as well as the Harpsden Billiards and Snooker Club. It was with sadness that the Trust heard of the closure of the Harpsden branch of the Men's British Legion, ending a decades long affiliation with the Hall. The Hall also continued to be a popular venue for wakes, weddings, anniversary parties and birthday parties for adults and children alike. The Hall had to lotk its doors during the first national lockdown but its pre-school children were able to make a brief return at the end of the summer term 2020, enjoying entire sessions outside in the glorious weather most of the country enjoyed before stopping for the summer holidays. Irb the autumn the pre-school, Browr)ies and Little Kickers were able to return as the tiering system allowed and the Hall was also treated to some sociaSly distanced rehearsals by the Henley Symphony Orchestra, until having to close its doors again as the pandemic reached its second and third peaks. It is hoped that bookings will return to more normal levels as the country emerges from lockdown. The three Playing Fields remain actively used by local inhabltants, Harpsden Cricket Club, AFC Henley and Henley Golf Club. Harpsden Cricket Club www.har sdencricketclub.oo.uk runs two Saturday league sides, the first team playlng in the Thames Valley Lea8ue and the second team in the first divlslon of the Morrant
lohn Hi)d%es' Trust Eor Harpsden Hall Trtsbtees, Annual RewTt yer Ended November 220 Chilterns League- the ff rst team came second in their league in 2020 whilst the second team went one better, wlnning their division in the COVID-shortened season. The club also plays friendly matches on Sundays as well as 20-over games on some mldweek evenings. The Trust is particularly delighted that the Club's Juniors, programme for local children continues to expand. In 2021 Harpsden Cricket Club Is going to rield league teams at U15, U13 and Ull levels whilst also having Friday evening training sessions as well as training for a 'Mixed Minis, section on Saturday mornings for school years I to 4 to, amongst other things, satlsfy the dramatic increase in demand for girls, cricket. The Cricket Club has employed a coach to support the development of the junior section. Many of these juniors are from Harpsden Parish and just outside. Harpsden Cricket Club is also very active in facilitating the extensive usage of the facilities by other juniors such as Henley Cricket Club Juniors and St Mary's School. Overall Club membership numbers remaln very strong and the Club continues to improve the facilities, with the Trust's support. There are plans in place to add a changing room block and two cricket practlce nets in 2021. In 2020121, AFC Henley www.afchenle .com continued to expand their reach, providing football for up to 600 girls and boys aged 4 to 18 in several different venues, including Harpsden. The membership has Increased by nearly 20% slnce 2019 and the Club is now fielding 28 teams from U8 to U18 In varlous loca. football leagues. This is an increase from 22 teams just a year ago. The club's Saturday morning Mini- Soccer Centre for children aged 3-8 is continulng to hit record numbers and is now up to nearly 100 participants. The club also provides Midweek Miniljunior Soccer Centres and a number of Player Development Centres and organise5 after school clubs in both state and private schools, as well as Tiny Tots, Breakfast and Lunch clubs. Luke Hooker, the Trust's caretaker, has helped to improve the parking facility at the ground by the regular addition of wood chippings to the entrances. The pitch and facilities are available to local residents in the off-season and on request in season, when the club is not using them. Due to the amount of football lost due to the COVID-19 pandemic, an extended 2020121 season is being considered. The football field, the cricket field and the field beside the Village Hall are all excellent facilities and are enabling the kind of artivltles we believe John Hodges would have wanted- he was a big supporter of both organised team sports and general recreation. We thank everyone who enjoys the fields for helplng us keep them in a high-quality condition. 4enley Golf Club www.henle olfclub.com and the Trust continue to work well together, with the Golf Club undertaking maintenance work on the cricket and football grounds in partial exchange for renting the cricket ground car park. The working relationship between the Trust and Golf Club is probably as strong as it nas ever been and the Trust is grateful to the Golf Club's Chairman, Manager and Head Green Keeper for all their efforts in continuing to strengthen this mutually beneficial relationship. The relief of flnancial hardship this year resulted in donations to the local community totalling £2,870. Donations were made towards a local charity which provides Christmas hampers in the surrounding area,. the Rosemary Club, which provides activities for the elderly- a local resident whose daughter has special educational needs; the Henley Players. to support their drama activities, and the upkeep of St Margaret's Church cemetery. We also repeated donations to a local Youth Triathlon group which needs support to pay for a coach, and to Harpsden Cricket Club. to support their successful initiatives to involve juniors. Sports activwties were a particular interest of John Hodges. Finally, another donation was made to the Citizens Advlte Bureau. which is based in Henley but provides services to residents in Harpsden and the surrounding neighbourhood. We would like to continue buildiryg this activity and would welcome suggestions of other Good Causes that the Trust could consider.
fi)hn Hodge5' Trtxst lor Harp5don Hall Trustees, Annual Reoort YeaL' Etided November 2020 STRATEGIC MATTERS The major strateglt drlve over the last 2-3 years h35 been to repair, improve and invest in the Trusvs infrastructure both to consolidate the Trust's financial position and to supDort its charitable activities, Recent projects have included the creation of The Studlo (the flat at the rear of the Village Hall), and the building of Nos. 2A and 2B Harpsden Hall Cottages to replace the older, dilapidated dwelling on that site. This year has seen significant investment into the repair and refurbishment of No.1 Harpsden Hall Cottages, which will continue in the next financial year. In parallel with this we have continued to refurbish and enhance the Village Hall where needed. Examples o-, recent work include new hall curtains, a new sound system (courtesy of Luke Hooker, our caretakerl, improved lighting and electrical work in the snooker room. as well as the refurblshment of the snooker table. A second strategic drive has been to rerTrew and secure the Trust's main contfactual arrangements with 3" parties. In 2019 a new licence was siBned between the Trust and Henley Golf Club. In 2020, a 7-year lease was signed with Harpsden Cricket Club, completing the renewals of all the main contracts. We are particularly grateful to Rod Birkett for his substantial efforts on this. OPERATIONAL MATfERS The committee strurture around which the Trust operates, and which enables the main Board of Trustees to ocus on more strategic matters, has developed as follows (the chairs of the committees are highlighted in boldl- Finance & Investment.. Good Causes.. Rlchard Wilson, Rod Birkett, Jeroen Huysinga Jackie Harrls, Robert Thewsey, Matthew Phillips, Jeroen Huysinga Katherine Rees, Matthew Phillips, Sarah Tipple Clive Rose, Matthew Phillips, Sarah Tipple Matthew Davis, Jackie Harris, Katherine Rees Rlchard Wilson, Sarah Tlpple Rod Birkett, Clive Rose, Matthew Oavis Jackie Haf ris. Matthew Phillips Hall Users & Outreach: Infrastructure and Health & Safety- Lettings: Persorlnel.. Sports (Cricket, Football & Golf).. TreeslHedges'. Each committee has clearly defined terms of reference, covering the areas of responsibillty and the extent of decision-making. These committees report to the Trustees at each of the quarterly meetings. Thls year we were delighted to welcome Jeroen Huyslnga as a new Trustee. Jeroen brings further expertise to the Trust in terms of professional investment experience as well as specialised training In charity finance. He has joined the Finance & Investment Committee as well as the Good Causes Committee. Specific mention should be made of our new caretaker, Luke Hooker. Luke has completed his first full year as caretaker and has done an outstanding job. He has shown great initiative ar4d commitment in the role and his work is of the highest quality. We continue to hear many compliments about his work from a number of people in the local communitv. Once again we thank Sarah Tipple, the Clerk of the Trust, who as ever works tirelessly and cheerfully to keep us moving forward.
lohn H(g#s, Trust for Flarpsden 5qall Tru5tecs' Annual Reoort Year EndLid 21tt1 November 2020 FINANCIAL REPORI This year's Financial Statements have been developed to provide a complete representation of the Charity's iiTrances in cash accounting format. The Receipts & Payments account and the Statement of Assets & Liabilities are split out by type of fund, in accordance with Charity Commission guidelines. Total receipts for the Unrestricted Funds for the year were £70,475 whilst total payments were £45,014. resulting in net receipts for these funds of £25,461 Iplease refer to Clause 3 of Notes to the Accounts for a description of the Funds). These positive net receipts reflect the completion of the Nos. 2A and 2B Harpsden Hall Cottages project, resulting in steady rental receipts and the cessation of construction payments, as antlclpated in last yearfs Annual Report. This good result is despite COVID-19 negatively affecting receipts from the hire of the Village Hall, and £10.911 being spent on refurbishing No.1 Harpsden H811 Cottages. Of these net receipts, £20,000 was transferred to the Extraordlnary Repair Fund. Thls is to provide financial support for the Trust's fixed asset base since the target fund size of £200,000 is well al)ove the current balance of £59,395. A further £1.0 was transferred to the Cricket Ground Project Accouni. The Trust also recelved grants and donations totalling £42,500 which are presented as Restricted and Designated Funds. £30,000 of this was a grant from South Oxfordshire District Council to assist with the Impact of the coronavirus pandemic, which the Trustees have designated as a COVID~19 Fund. £10,000 of this was transferred to the Trust's Unrestricted Funds to offset lost receipts leg from reduced Hall Hirel, and £1,806 was used for refunds to 3" parties. The other £12,500 of grants and donations was a donation to the Cricket Ground Project Fund. The resulting cash balance at year end in the Unrestricted Funds was £34,708. slightly above the target size of £30,000. Havlng sold the bulk of our equity investment trust holdings in the 2018119 financlal year to Invesi In OLt' properties, the Trust was not overly affected by the stock market volatility witnessed in the 2019120 financial year. We only executed one investment in the Stock market in the flnancial year and that was the purchase of nearly £20,000 of JPMorgan Global Emerging Markets Income Trust for the Extraordinary Repair Fund. The Fund invests in a diversified portfolio of high-quality emerging markets companies which, in aBEregate, are expected to pay a higher dividend yield than average. By doing so. it aims to provide a dividend income combined with the potential for long term capital growth. Finally, during this financial year the Finance and Investment Committee undertook a comprehensive review of the Trusys policies. procedure5, and financial reporting. One output of this was the revised reporting ormat as described above- another output included a formal Financial Policy document which was adopted by the Trustees.
lohn Hodse5' Tru%t lor Hai'psdort Hall Truste£s' Annu31 RL'port YL)ar Ended Novomber 2020 tatement of Reserves Poll The policy of the TrLSSt is to hold reserves to ensure that it remains able to support its operating costs and beneficiaries during a period of managed adjustment to new circumstances that might include an unexpected drop in income or unanticipated expenditure, or both. In normal circumstances we are targeiing reserves in the Expendable Endowment of £30,000 as equivalent to 9-12 months of operating costs. The level of these reserves is informed by the TrusY5 Strategic plans and financial forecasts and is reviewed and approved by the Board of Trustees annually. TYustÈes' Res onslbllltles The Trustees recognise their responsibilities for keeping proper accounting records and preparing Financlal Statements each year. The appended accounts have been prepared on the receipts and payments basis and have been examined by an Independent Examiner whose report is attached. Approved by the Trustees on ..-.-. LY . 2021. Rlchard Wllson, Chairman
John Hod%es' Trust foi Harpsden Hall rrustee5' Annual Report Year Elided 2vd Noveniber 2020 Inde endent Examlne¢s Re ort to the Trustees of John Hod es. Trust for Har sden H311 I repoTt on the accounts of the Trust for the year end 2- November 2020, set out in page5 8 to 10, which have been prepared on the basis of the aceountinB policie5 Set out on page 11. ResDectlve Re5 onsibllltSes of Trustees and Examlner The Charity's Trustees consider that an audit Is not required for this year under section 43121 of the Charitles Act 1993 (the Actl, a5 amended by section 28 of the Charities Act 2006, and that an independent examination is needed. It Is my responsibility to.. Examine the accounts lunder sectlon 43 of the Act, as amended); ollow the Drocedures laid down in the General Dirett5ons given by the Charity Comtn15sion (under section 4317llbl of the Act, a5 amended),. and To state, if any, particular matters have come to my attentiop.. Basls of Inde endent Examlnerfs Re ort My examination was carried out In accordance wlth the General Dlrections given by the Charity CommissioneTS. The examinaiion includes a review of the accounting records kept by John Hodges, Trust for Harpsden Hall and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures Sn the accounts and seeking explanations from you as Trustees concerning any matters. The procedures taken do not provide all the evSdence that would be required in an audit, and consequently I do not express an audit opinion on the vlew given by the accounts. Inde endent Examlnerf5 Statement In connection with my examination, no matter has come to my attention: Which gtves me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance wlth section 41 of the Act.. ant To prepare accounts which accord with the atcounting record5 and comply wlth the accountlng Tequirements of the Act, Have not been met.. or To which, In my opinion, attentlon should be drawn in order to enable a proper understanding of the èccounts to be reacheo. Mrw. R.Groves I Pond Cottage Studridge Lane SDeep Prlnces RisborouFh Bucks HP27 OSA "I 14¥vLY Jo.) I Date:
lohn HodÉes' Tru51 for Harden Flall rrustoos, Annual Report Yoar Ended Novembcr 2020 FINANCIAL STATEMENTS Recel ts & Pa Ments Account Unre5trlcted %und5 Rtstrlcted •nd D•sl8nated ndS Endowment Funds TOTAL2f120 TOTAL2019 ftEC£IPTS 14,107 10,102 43,2 14,107 10.102 43.200 42,500 2,810 256 112.975 20.599 9.94(J 22.81ts IS,02) 3.202 13.219 85,795 Sport5 grounds Rents- Cott88ts and Flat DoTraiions & grants IDvpsimeni incomè OlherreceSprs TotolwosshJ(ome 42,5(M) 2.810 256 70,475 ASSETS& INVESTMENTSALES 34,CfjO 34.060 5ub.To¢al TALRECEIPTS 70.475 42.$00 111975 119.855 ?AYMENTS 4Ma&es 5,884 2,545 144 4.118 2.912 657 209 1.379 4,209 2.950 3.165 5,884 2.545 8.932 4,051 Water & SeWerae Renewa15 & improvemen15 Repairs & maintenaKe Cleaning TeleDhone Professional fÈes 4.118 2,912 657 2( 1.379 4.209 2.950 3.165 10.988 4,659 1.054 2,930 3,980 174 1.626 350 Fixtu$ & ffttlnE RunnlnKÈxpwis@s 5unoY MarketlnB Oonations eank charges 99 2,870 77 99 2.870 77 81 3,367 98 2A & 28 Hall Cottage5 l Hall Coita8e5 COVID reseTve expenses Svb.Totul 2,885 10,911 2,885 10.911 1,806 46,820 98.123 6,590 1,806 1,806 45.014 147.548 ASSET & INVESTMENT PIJRCHASES Shère ourchases ST0t01 20,0 20,(0 zo,(NJo rorAI PAYMENTS 45,014 21.806 66.8ZO 141, TOTAI NET RECEIPTS/ PA YMEIVTSI 25,461 20,694 46,155 | 127.6931 1 Transferfrom COIF ansferto prolectaccount Transferfrom COVID Reserve Trallsferto ERF li.oDoI 10.000 I20,0) iio,(NJoi SURPIUS/IDEFICITI NET OFTRAN5FERS 14,461 31.694 46,155 127,6931 Cash al bank last year end Cosh otbonk thts yeorend 20,221 34,682 6.613 38.307 26,834 72.991 26,834
'.i)hn Hod8e5' Trust for Ha$JeTh Hall Truste, Annual ReDort Year Ended 2Jia NnvembeT 2020 statement of A55ets & Liabilities Unrestrlcted Fund5 Resiikted and Designated Funds Endowment Funds TOTAL 2020 TOTAL Z019 8ar¢lay5 COIF Cash at Walker C¥ip5 Totql C47sh Funds 34.682 46 38,307 72,991 46 98 n,133 26,834 98 34708 26.880 INVESYMENT ASSETS JP Morgan Global Emerging Markets Incom Perpetual Income & Growth ot41 investme•tAssets 19,777 19,777 39,520 5Y.297 39,520 59.297 58,90Q 58,900 SSETS RETAINED FOR THE CHARITY'S OWN USE Village Hall, Football an 1,60D,WO 1,600,IKK) 1.6CKI.OOC No l Hall Cotta8es 10 LA Hail Cottages No 2B Hall Cottages H311 Flat IThÈ Studiol TotolAssets Ret0é SS0,0 414,028 414,028 162.607 3,140 663 550,IXIO 414,028 414,028 162.607 3.140 663 550,OOC 414,028 414,028 162,607 3,14C•.663 LIABILITIES Benefactor loan (interest frèe;. 150.OOOJ 150.OOOJ f50.QOOJ TofAL NET ASSET5 34,728 97.702 4090,663 3,223.093 3.J76,443 HurpsdÈt) Vllloge Holl, Footbollond CrlcketFacilitie5 inrlude the Village Holl. Lrfleld behind No.1 ond Nos. 2A ond2B Hull Cottage- the Footboll Field ond Ptsvilion, the Cricket Field. Store ShedondPuvlllon, Iwo seporote storuge sheds, ondo goroge. The Tru5tUJ5C OW115Aurnitutr Jndequipmentused in Horpsden Villoge Hall Approved by Trustees on- (Datel Signed on behalf of the Trustees by: ISignatur£' @o IPrint Namel
ohn Hodeeg Trust for Harpsden Hall rrustEe5' Annual ReLlQi'I Year Ended November 2020 Bank Reconciliation Barcla s Current Account Balance BrouBht Forwarc. As at 3,° Nov 2019 £20,220.70 anK tieceipts Ellb,Y611.ti2 Bank Payments £84,311.05 balance iarrieu torwaro As at 2- Nov 202( r137,188.72 £137,188.72 Cricket Ground Pro'ect Account ,JDening Balance As at 3,° Nov 2019 £6.613.49 8ank Recelpts £13.500. Bank Payment5 tsaiance iarriea porwaro 4s at 2 Nov 2020 £20,113.49 20,113.4G
lohn FIndee4 Tru4t foi. Harpsden Hall rru5tees' Annual ReDOTI Year Ended 2th1 NovembeT 2020 Notes to the Accounts l. Accountin Policies I he accounts have been k)repared on a receipts and payments basis and follow the recommendations In Statement of Recommended Practice.. Accounting by Charities1SORP 20051. 2. Trustees, Remuneration and Ex enses The trustees received no remuneration, and no expenses were reimbursed to trustees during the vear. 3. Endowments and Funds he Unrestricted Funds comprise what the 2005 Scheme refers to as the Expendable Endowment. The Restricted and Designated Funds comprise the Extraordinary Repair Fund, the Crlcket Ground Project Fund and the Covid-19 Fund.. The Extraordinary Repair Fund is a Restricted Fund for the extraordinary repair. improvement or rebuilding of the property of the charity,. The Cricket Ground Project Fund is a Restricted Fund for land. building and related projects specifically for Harpsden Cricket Club,. The COVID-19 Fund is a Deslgnated Fund set aside by the Trustees for Issues arising from the coronavirus pandemic. The Endowment Funds comprise what the 2005 Scheme refers to as the Permanent Endowment. These hold the operational fixed assets of the charity and provide ongoing income Ireceiptsl TC. support the charity's activities. 4. Sur lus Recel ts The Trustees consider that surplus receipts produced in the year are required for use by the Charity. li