JUHN HUDGES. TRUST FOR HARP5DEN HALL
TRUSTEES, ANNUAL REPORT
ND
YEAR ENDED 2 NOVEMBER 2020
The Harpsden Hall Trust was established ir* 1909 by Deed of Gift from john Hodges and is registered as a
cnarity No. 304312. With effect from 18 August 2005 the charity was renamed the John Hodges, Trust for
Harpsden Hall and is governed by a Scheme established by the Charity Commi55ioners which modified the
original Deed of Gift.
The main addre55 for contact is=
Mrs Sarah Tipple Iclerk to the Trust)
4 Chilterns End Close
Henley-on-Thames
Oxfordshire RG9 ISQ
During the year the Trustees. who were also managers of the Trust, were as follows..
Mr Richard Wi150n Ichairmanl
Mr Rod Birkett
Mr Matthew Davis
Mrs Jackie Harr15
Mr Jeroen Huysinga
Mr Matthew Phillips
Mrs Katherine Rees
Mr Clive Rose
Rewd Robert Thewsey
The ex-officio Trustees were..
Rev'd Robert Thewsev
The nominated Trustees were:
Mr Rod Birkett (AFC Henley)
Mr Matthew Phillips (Harpsden Parish Council)
Rev'd Robert Thewsey (Parochial Church Council)
Mr Clive Rose (Harpsden Cricket Club)
The elected Trustees were:
Mr Matthew Davis
Mrs Jackie Harris
Mrs Katherine Rees
Mr Richard Wilson
rhe co-opted Trustees were:
Mr Jeroen Huysinga

Ivhn Hodses, Trust for Harpsden Hall
Trustees, Annual Report
Year Ended 2nd November 2020
OBJECTS OF THE CHARIn'
l. The objects of the charityi as amended by the Scheme of 28 July 2020. are..
IA) in the interests of social welfare, to improve the life of the inhabitants of the area of benefit but not
exclu5ivelyft the poorer inhabitants, by..
lil the provision and maintenance of a hall for use by the inhabitants ror..
lal meetings, lertures and classes, and other forms of recreation, education and leisure-time occ¥Jpation,'
and
Ibl a Sunday School for instruction In the Christian falth or religious services on Sundays, Ascension Dav,
Christmas Day and Good Friday but on no other day.,
lill the provislon and maintenance of playing fields for use by the inhabitants:
{Bl the relief of financial hardship, either generally or individually, of people living in the parish by making
grants of money for providing or paying for items, services, or facilities, and the relief of the sick-poor living
in the parish and its surrounding neighbourhood either Benerally or individually through the provision of
grants, goods or services.
2. The Committee of Trustees may determine that any part of the land is not currently required for use of
he objects of the charity and may let it under the power contained in clause 5 of the Scheme. Subject to
that. the land must be retained for use of the objects of the charity.
SERVING THE COMMUNITY
Harpsden Village Hall continued, despite the severe restrictions of the COVID-19 pandemic, to play a pivotal
role at the heart of the local community. Before the first national lockdown in March 2020, it was used for
arity functions including the Mencap Christmas party, and for a wide range of activities involving young
and old alike. Harpsden Pre-school remained vibrant, with their 2 to 4 year olds enjoying the benefits of a
spacious room and an enviable outdoor area, enhanced by regular Forest School sessions. Other young
Users of the Hall included I" and 3" Henley Brownies, Little Kickers, and the Berkshire and Henley School of
Dance, while adult users partlcipated in Pilates, yoga, sports massage therapy arid dog training classes. Other
adult users included the Henley Players, the Wl. as well as the Harpsden Billiards and Snooker Club. It was
with sadness that the Trust heard of the closure of the Harpsden branch of the Men's British Legion, ending
a decades long affiliation with the Hall. The Hall also continued to be a popular venue for wakes, weddings,
anniversary parties and birthday parties for adults and children alike. The Hall had to lotk its doors during
the first national lockdown but its pre-school children were able to make a brief return at the end of the
summer term 2020, enjoying entire sessions outside in the glorious weather most of the country enjoyed
before stopping for the summer holidays. Irb the autumn the pre-school, Browr)ies and Little Kickers were
able to return as the tiering system allowed and the Hall was also treated to some sociaSly distanced
rehearsals by the Henley Symphony Orchestra, until having to close its doors again as the pandemic reached
its second and third peaks. It is hoped that bookings will return to more normal levels as the country
emerges from lockdown.
The three Playing Fields remain actively used by local inhabltants, Harpsden Cricket Club, AFC Henley and
Henley Golf Club. Harpsden Cricket Club www.har
sdencricketclub.oo.uk runs two Saturday league sides,
the first team playlng in the Thames Valley Lea8ue and the second team in the first divlslon of the Morrant

lohn Hi)d%es' Trust Eor Harpsden Hall
Trtsbtees, Annual RewTt
ye￿￿r Ended November 2￿20
Chilterns League- the ff rst team came second in their league in 2020 whilst the second team went one
better, wlnning their division in the COVID-shortened season. The club also plays friendly matches on
Sundays as well as 20-over games on some mldweek evenings. The Trust is particularly delighted that the
Club's Juniors, programme for local children continues to expand. In 2021 Harpsden Cricket Club Is going to
rield league teams at U15, U13 and Ull levels whilst also having Friday evening training sessions as well as
training for a 'Mixed Minis, section on Saturday mornings for school years I to 4 to, amongst other things,
satlsfy the dramatic increase in demand for girls, cricket. The Cricket Club has employed a coach to support
the development of the junior section. Many of these juniors are from Harpsden Parish and just outside.
Harpsden Cricket Club is also very active in facilitating the extensive usage of the facilities by other juniors
such as Henley Cricket Club Juniors and St Mary's School. Overall Club membership numbers remaln very
strong and the Club continues to improve the facilities, with the Trust's support. There are plans in place to
add a changing room block and two cricket practlce nets in 2021.
In 2020121, AFC Henley www.afchenle
.com continued to expand their reach, providing football for up to
600 girls and boys aged 4 to 18 in several different venues, including Harpsden. The membership has
Increased by nearly 20% slnce 2019 and the Club is now fielding 28 teams from U8 to U18 In varlous loca.
football leagues. This is an increase from 22 teams just a year ago. The club's Saturday morning Mini-
Soccer Centre for children aged 3-8 is continulng to hit record numbers and is now up to nearly 100
participants. The club also provides Midweek Miniljunior Soccer Centres and a number of Player
Development Centres and organise5 after school clubs in both state and private schools, as well as Tiny Tots,
Breakfast and Lunch clubs. Luke Hooker, the Trust's caretaker, has helped to improve the parking facility at
the ground by the regular addition of wood chippings to the entrances. The pitch and facilities are available
to local residents in the off-season and on request in season, when the club is not using them. Due to the
amount of football lost due to the COVID-19 pandemic, an extended 2020121 season is being considered.
The football field, the cricket field and the field beside the Village Hall are all excellent facilities and are
enabling the kind of artivltles we believe John Hodges would have wanted- he was a big supporter of both
organised team sports and general recreation. We thank everyone who enjoys the fields for helplng us keep
them in a high-quality condition.
4enley Golf Club www.henle
olfclub.com and the Trust continue to work well together, with the Golf Club
undertaking maintenance work on the cricket and football grounds in partial exchange for renting the cricket
ground car park. The working relationship between the Trust and Golf Club is probably as strong as it nas
ever been and the Trust is grateful to the Golf Club's Chairman, Manager and Head Green Keeper for all their
efforts in continuing to strengthen this mutually beneficial relationship.
The relief of flnancial hardship this year resulted in donations to the local community totalling £2,870.
Donations were made towards a local charity which provides Christmas hampers in the surrounding area,.
the Rosemary Club, which provides activities for the elderly- a local resident whose daughter has special
educational needs; the Henley Players. to support their drama activities, and the upkeep of St Margaret's
Church cemetery.
We also repeated donations to a local Youth Triathlon group which needs support to pay for a coach, and to
Harpsden Cricket Club. to support their successful initiatives to involve juniors. Sports activwties were a
particular interest of John Hodges.
Finally, another donation was made to the Citizens Advlte Bureau. which is based in Henley but provides
services to residents in Harpsden and the surrounding neighbourhood.
We would like to continue buildiryg this activity and would welcome suggestions of other Good Causes that
the Trust could consider.

fi)hn Hodge5' Trtxst lor Harp5don Hall
Trustees, Annual Reoort
YeaL' Etided November 2020
STRATEGIC MATTERS
The major strateglt drlve over the last 2-3 years h35 been to repair, improve and invest in the Trusvs
infrastructure both to consolidate the Trust's financial position and to supDort its charitable activities,
Recent projects have included the creation of The Studlo (the flat at the rear of the Village Hall), and the
building of Nos. 2A and 2B Harpsden Hall Cottages to replace the older, dilapidated dwelling on that site.
This year has seen significant investment into the repair and refurbishment of No.1 Harpsden Hall Cottages,
which will continue in the next financial year.
In parallel with this we have continued to refurbish and enhance the Village Hall where needed. Examples o-,
recent work include new hall curtains, a new sound system (courtesy of Luke Hooker, our caretakerl,
improved lighting and electrical work in the snooker room. as well as the refurblshment of the snooker table.
A second strategic drive has been to rerTrew and secure the Trust's main contfactual arrangements with 3"
parties. In 2019 a new licence was siBned between the Trust and Henley Golf Club. In 2020, a 7-year lease
was signed with Harpsden Cricket Club, completing the renewals of all the main contracts. We are
particularly grateful to Rod Birkett for his substantial efforts on this.
OPERATIONAL MATfERS
The committee strurture around which the Trust operates, and which enables the main Board of Trustees to
ocus on more strategic matters, has developed as follows (the chairs of the committees are highlighted in
boldl-
Finance & Investment..
Good Causes..
Rlchard Wilson, Rod Birkett, Jeroen Huysinga
Jackie Harrls, Robert Thewsey, Matthew Phillips,
Jeroen Huysinga
Katherine Rees, Matthew Phillips, Sarah Tipple
Clive Rose, Matthew Phillips, Sarah Tipple
Matthew Davis, Jackie Harris, Katherine Rees
Rlchard Wilson, Sarah Tlpple
Rod Birkett, Clive Rose, Matthew Oavis
Jackie Haf ris. Matthew Phillips
Hall Users & Outreach:
Infrastructure and Health & Safety-
Lettings:
Persorlnel..
Sports (Cricket, Football & Golf)..
TreeslHedges'.
Each committee has clearly defined terms of reference, covering the areas of responsibillty and the extent of
decision-making. These committees report to the Trustees at each of the quarterly meetings.
Thls year we were delighted to welcome Jeroen Huyslnga as a new Trustee. Jeroen brings further expertise
to the Trust in terms of professional investment experience as well as specialised training In charity finance.
He has joined the Finance & Investment Committee as well as the Good Causes Committee.
Specific mention should be made of our new caretaker, Luke Hooker. Luke has completed his first full year
as caretaker and has done an outstanding job. He has shown great initiative ar4d commitment in the role
and his work is of the highest quality. We continue to hear many compliments about his work from a
number of people in the local communitv.
Once again we thank Sarah Tipple, the Clerk of the Trust, who as ever works tirelessly and cheerfully to keep
us moving forward.

lohn H(￿g#s, Trust for Flarpsden 5qall
Tru5tecs' Annual Reoort
Year EndLid 21tt1 November 2020
FINANCIAL REPORI
This year's Financial Statements have been developed to provide a complete representation of the Charity's
iiTrances in cash accounting format. The Receipts & Payments account and the Statement of Assets &
Liabilities are split out by type of fund, in accordance with Charity Commission guidelines.
Total receipts for the Unrestricted Funds for the year were £70,475 whilst total payments were £45,014.
resulting in net receipts for these funds of £25,461 Iplease refer to Clause 3 of Notes to the Accounts for a
description of the Funds). These positive net receipts reflect the completion of the Nos. 2A and 2B Harpsden
Hall Cottages project, resulting in steady rental receipts and the cessation of construction payments, as
antlclpated in last yearfs Annual Report. This good result is despite COVID-19 negatively affecting receipts
from the hire of the Village Hall, and £10.911 being spent on refurbishing No.1 Harpsden H811 Cottages.
Of these net receipts, £20,000 was transferred to the Extraordlnary Repair Fund. Thls is to provide financial
support for the Trust's fixed asset base since the target fund size of £200,000 is well al)ove the current
balance of £59,395. A further £1.￿0 was transferred to the Cricket Ground Project Accouni.
The Trust also recelved grants and donations totalling £42,500 which are presented as Restricted and
Designated Funds. £30,000 of this was a grant from South Oxfordshire District Council to assist with the
Impact of the coronavirus pandemic, which the Trustees have designated as a COVID~19 Fund. £10,000 of
this was transferred to the Trust's Unrestricted Funds to offset lost receipts leg from reduced Hall Hirel, and
£1,806 was used for refunds to 3" parties. The other £12,500 of grants and donations was a donation to the
Cricket Ground Project Fund.
The resulting cash balance at year end in the Unrestricted Funds was £34,708. slightly above the target size
of £30,000.
Havlng sold the bulk of our equity investment trust holdings in the 2018119 financlal year to Invesi In OLt'
properties, the Trust was not overly affected by the stock market volatility witnessed in the 2019120
financial year. We only executed one investment in the Stock market in the flnancial year and that was the
purchase of nearly £20,000 of JPMorgan Global Emerging Markets Income Trust for the Extraordinary Repair
Fund. The Fund invests in a diversified portfolio of high-quality emerging markets companies which, in
aBEregate, are expected to pay a higher dividend yield than average. By doing so. it aims to provide a
dividend income combined with the potential for long term capital growth.
Finally, during this financial year the Finance and Investment Committee undertook a comprehensive review
of the Trusys policies. procedure5, and financial reporting. One output of this was the revised reporting
ormat as described above- another output included a formal Financial Policy document which was adopted
by the Trustees.

lohn Hodse5' Tru%t lor Hai'psdort Hall
Truste£s' Annu31 RL'port
YL)ar Ended Novomber 2020
tatement of Reserves Poll
The policy of the TrLSSt is to hold reserves to ensure that it remains able to support its operating costs and
beneficiaries during a period of managed adjustment to new circumstances that might include an
unexpected drop in income or unanticipated expenditure, or both. In normal circumstances we are targeiing
reserves in the Expendable Endowment of £30,000 as equivalent to 9-12 months of operating costs. The
level of these reserves is informed by the TrusY5 Strategic plans and financial forecasts and is reviewed and
approved by the Board of Trustees annually.
TYustÈes' Res
onslbllltles
The Trustees recognise their responsibilities for keeping proper accounting records and preparing Financlal
Statements each year. The appended accounts have been prepared on the receipts and payments basis and
have been examined by an Independent Examiner whose report is attached.
Approved by the Trustees on ..-.-.
LY
. 2021.
Rlchard Wllson, Chairman

John Hod%es' Trust foi Harpsden Hall
rrustee5' Annual Report
Year Elided 2vd Noveniber 2020
Inde
endent Examlne¢s Re
ort to the Trustees of
John Hod
es. Trust for Har
sden H311
I repoTt on the accounts of the Trust for the year end 2- November 2020, set out in page5 8 to 10, which have been
prepared on the basis of the aceountinB policie5 Set out on page 11.
ResDectlve Re5
onsibllltSes of Trustees and Examlner
The Charity's Trustees consider that an audit Is not required for this year under section 43121 of the Charitles Act 1993
(the Actl, a5 amended by section 28 of the Charities Act 2006, and that an independent examination is needed.
It Is my responsibility to..
Examine the accounts lunder sectlon 43 of the Act, as amended);
ollow the Drocedures laid down in the General Dirett5ons given by the Charity Comtn15sion (under section
4317llbl of the Act, a5 amended),. and
To state, if any, particular matters have come to my attentiop..
Basls of Inde
endent Examlnerfs Re
ort
My examination was carried out In accordance wlth the General Dlrections given by the Charity CommissioneTS. The
examinaiion includes a review of the accounting records kept by John Hodges, Trust for Harpsden Hall and a
comparison of the accounts presented with those records. It also includes consideration of any unusual items or
disclosures Sn the accounts and seeking explanations from you as Trustees concerning any matters. The procedures
taken do not provide all the evSdence that would be required in an audit, and consequently I do not express an audit
opinion on the vlew given by the accounts.
Inde
endent Examlnerf5 Statement
In connection with my examination, no matter has come to my attention:
Which gtves me reasonable cause to believe that in any material respect the requirements
To keep accounting records in accordance wlth section 41 of the Act.. ant
To prepare accounts which accord with the atcounting record5 and comply wlth the accountlng
Tequirements of the Act,
Have not been met.. or
To which, In my opinion, attentlon should be drawn in order to enable a proper understanding of the èccounts
to be reacheo.
Mrw. R.Groves
I Pond Cottage
Studridge Lane
SDeep
Prlnces RisborouFh
Bucks HP27 OSA
"I 14¥vLY
Jo.) I
Date:

lohn HodÉes' Tru51 for Har￿den Flall
rrustoos, Annual Report
Yoar Ended Novembcr 2020
FINANCIAL STATEMENTS
Recel ts & Pa
Ments Account
Unre5trlcted
%und5
Rtstrlcted •nd
D•sl8nated ￿ndS
Endowment
Funds
TOTAL2f120
TOTAL2019
ftEC£IPTS
14,107
10,102
43,2
14,107
10.102
43.200
42,500
2,810
256
112.975
20.599
9.94(J
22.81ts
IS,02)
3.202
13.219
85,795
Sport5 grounds
Rents- Cott88ts and Flat
DoTraiions & grants
IDvpsimeni incomè
OlherreceSprs
TotolwosshJ(ome
42,5(M)
2.810
256
70,475
ASSETS& INVESTMENTSALES
34,CfjO
34.060
5ub.To¢al
TALRECEIPTS
70.475
42.$00
111975
119.855
?AYMENTS
4Ma&es
5,884
2,545
144
4.118
2.912
657
209
1.379
4,209
2.950
3.165
5,884
2.545
8.932
4,051
Water & SeWera￿e
Renewa15 & improvemen15
Repairs & maintenaKe
Cleaning
TeleDhone
Professional fÈes
4.118
2,912
657
2(
1.379
4.209
2.950
3.165
10.988
4,659
1.054
2,930
3,980
174
1.626
350
Fixtu￿$ & ffttlnE
RunnlnKÈxpwis@s
5unoY
MarketlnB
Oonations
eank charges
99
2,870
77
99
2.870
77
81
3,367
98
2A & 28 Hall Cottage5
l Hall Coita8e5
COVID reseTve expenses
Svb.Totul
2,885
10,911
2,885
10.911
1,806
46,820
98.123
6,590
1,806
1,806
45.014
147.548
ASSET & INVESTMENT
PIJRCHASES
Shère ourchases
S￿￿T0t01
20,0
20,(￿0
zo,(NJo
rorAI PAYMENTS
45,014
21.806
66.8ZO
141,
TOTAI NET
RECEIPTS/
PA YMEIVTSI
25,461
20,694
46,155 |
127.6931 1
Transferfrom COIF
ansferto prolectaccount
Transferfrom COVID Reserve
Trallsferto ERF
li.oDoI
10.000
I20,￿0)
iio,(NJoi
SURPIUS/IDEFICITI NET
OFTRAN5FERS
14,461
31.694
46,155
127,6931
Cash al bank last year end
Cosh otbonk thts yeorend
20,221
34,682
6.613
38.307
26,834
72.991
26,834

'.i)hn Hod8e5' Trust for Ha￿$JeTh Hall
Truste￿, Annual ReDort
Year Ended 2Jia NnvembeT 2020
statement of A55ets & Liabilities
Unrestrlcted
Fund5
Resiikted and
Designated Funds
Endowment
Funds
TOTAL 2020
TOTAL Z019
8ar¢lay5
COIF
Cash at Walker C¥ip5
Totql C47sh Funds
34.682
46
38,307
72,991
46
98
n,133
26,834
98
34708
26.880
INVESYMENT ASSETS
JP Morgan Global Emerging
Markets Incom
Perpetual Income & Growth
ot41 investme•tAssets
19,777
19,777
39,520
5Y.297
39,520
59.297
58,90Q
58,900
SSETS RETAINED FOR THE
CHARITY'S OWN USE
Village Hall, Football an
1,60D,WO
1,600,IKK)
1.6CKI.OOC
No l Hall Cotta8es
10 LA Hail Cottages
No 2B Hall Cottages
H311 Flat IThÈ Studiol
TotolAssets Ret0￿￿é
SS0,￿0
414,028
414,028
162.607
3,140 663
550,IXIO
414,028
414,028
162.607
3.140 663
550,OOC
414,028
414,028
162,607
3,14C•.663
LIABILITIES
Benefactor loan (interest
frèe;.
150.OOOJ
150.OOOJ
f50.QOOJ
TofAL NET ASSET5
34,728
97.702
4090,663
3,223.093
3.J76,443
HurpsdÈt) Vllloge Holl, Footbollond CrlcketFacilitie5 inrlude the Village Holl. Lrfleld behind No.1 ond Nos. 2A ond2B Hull Cottage-
the Footboll Field ond Ptsvilion, the Cricket Field. Store ShedondPuvlllon, Iwo seporote storuge sheds, ondo goroge. The Tru5tUJ5C
OW115Aurnitutr Jndequipmentused in Horpsden Villoge Hall
Approved by Trustees on-
(Datel
Signed on behalf of the Trustees by:
ISignatur£'
@o
IPrint Namel

ohn Hodeeg Trust for Harpsden Hall
rrustEe5' Annual ReLlQi'I
Year Ended November 2020
Bank Reconciliation
Barcla
s Current Account
Balance BrouBht Forwarc.
As at 3,° Nov 2019
£20,220.70
anK tieceipts
Ellb,Y611.ti2
Bank Payments
£84,311.05
balance iarrieu torwaro
As at 2- Nov 202(
r137,188.72
£137,188.72
Cricket Ground Pro'ect Account
,JDening Balance
As at 3,° Nov 2019
£6.613.49
8ank Recelpts
£13.500.
Bank Payment5
tsaiance iarriea porwaro
4s at 2 Nov 2020
£20,113.49
20,113.4G

lohn FIndee4 Tru4t foi. Harpsden Hall
rru5tees' Annual ReDOTI
Year Ended 2th1 NovembeT 2020
Notes to the Accounts
l. Accountin
Policies
I he accounts have been k)repared on a receipts and payments basis and follow the
recommendations In Statement of Recommended Practice.. Accounting by Charities1SORP 20051.
2. Trustees, Remuneration and Ex
enses
The trustees received no remuneration, and no expenses were reimbursed to trustees during the
vear.
3. Endowments and Funds
he Unrestricted Funds comprise what the 2005 Scheme refers to as the Expendable Endowment.
The Restricted and Designated Funds comprise the Extraordinary Repair Fund, the Crlcket Ground
Project Fund and the Covid-19 Fund..
The Extraordinary Repair Fund is a Restricted Fund for the extraordinary repair. improvement or
rebuilding of the property of the charity,.
The Cricket Ground Project Fund is a Restricted Fund for land. building and related projects
specifically for Harpsden Cricket Club,.
The COVID-19 Fund is a Deslgnated Fund set aside by the Trustees for Issues arising from the
coronavirus pandemic.
The Endowment Funds comprise what the 2005 Scheme refers to as the Permanent Endowment.
These hold the operational fixed assets of the charity and provide ongoing income Ireceiptsl TC.
support the charity's activities.
4. Sur
lus Recel ts
The Trustees consider that surplus receipts produced in the year are required for use by the
Charity.
li