HPFA AGM report to the Trustees for the 14 months to 31/12/2024
The solid foundation of regular user bookings for the hall continues, along with Pre-School renting the Greenway Room making the main basis of our income . The main expenditure is insurance , heat & light along with staff wages.
No grants were obtained in this financial period although they are being investigated towards the funding of the proposed extension to the hall.
Between our users, HPFA and the Social Club, fund raising for charity and good causes our income has been £36,558. With outgoings of £36,781 we have a small deficit of £223.
We continue to work closely with the Parish Council in developing plans toward a new Community Hub , holding a village consultation . There were issues with the initial plans so they are being redone and planning permission will hopefully now be applied for in 2025. There is still a way to go before this project is ready to start.
Finally, I would like to thank the committee for all its support and hard work over this past year.
Chairman
Hanborough Playing Fields Association
Independent Examiner’s Report to the trustees of Hanborough Playing Fields Association – registered charity no: 304310
I report on the accounts of the charity for 14-month period ended 31[st] December 2024 as attached.
Respective responsibilities of trustees and examiner.
As the Charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43 (7) (b) of the Act, whether particular matters have come to my attention.
Basis of independent examiner’s report:
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement.
In connection with my examination, no matter has come to my attention.
(1) Which gives me reasonable cause to believe that in any material aspect the requirements
-
To keep accounting records in accordance with section 41 of the Act; and
-
To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
Have not been met; or
- (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed :
Dated : 10/02/2025
Charity No: 304310
HANBOROUGH PLAYING FIELDS ASSOCIATION Receipts & Payments for the 14 month period ended 31/12/2024
| Income Fundraising Hall Hire Insurance for roof Other Income Pitch Fees Pre-School Rent Grants received Total Income Expense Wages Cleaning/Waste Disposal Light & Heat Equipment Fundraising Expenses Grass/Hedge Cutting Insurance Repairs & Maintenance Sundry Expenses Telephone/Internet Water Rates & Rates Total Expense Profit/Loss Balances B/f 01/11/2023 Current Petty Cash Accounts/chqs to pay in Profit/Loss for year Balance 31/12/24 Represented by : Current Petty Cash/Cheques Maintenance Fund Youth Football Fund Unallocated Funds |
14 months to 31/12/24 5,543.75 18,819.65 0.00 750.00 1,612.50 9,833.00 0.00 36,558.90 6,031.52 3,922.56 7,098.59 24.99 2,876.53 601.37 9,594.64 3,160.96 931.54 1,403.85 1,135.03 36,781.58 -222.68 12,920.60 £ 12.50 £ 12,933.10 £ 222.68 -£ 12,710.42 £ 12,231.61 £ 478.81 £ 12,710.42 £ - £ 387.50 £ 12,322.92 £ 12,710.42 £ |
Year to 31/10/2023 3,444.87 15,719.40 0.00 600.01 0.00 5,830.30 23,131.80 |
|---|---|---|
| 48,726.38 | ||
| 4,112.85 2,406.03 4,815.90 30,842.40 898.00 902.28 7,018.77 3,593.79 363.66 1,155.32 879.52 |
||
| 56,988.52 | ||
| -8,262.14 | ||
| 21,175.24 £ 20.00 £ 21,195.24 £ 8,262.14 -£ |
||
| 12,933.10 £ |
||
| 12,920.60 £ 12.50 £ |
||
| 12,933.10 £ |
||
| - £ 387.50 £ 12,545.60 £ |
||
| 12,933.10 £ |