## **HPFA AGM report to the Trustees for the 14 months to 31/12/2024**
The solid foundation of regular user bookings for the hall continues, along with Pre-School renting the Greenway Room making the main basis of our income . The main expenditure is insurance , heat & light along with staff wages.
No grants were obtained in this financial period although they are being investigated towards the funding of the proposed extension to the hall.
Between our users, HPFA and the Social Club, fund raising for charity and good causes our income has been £36,558. With outgoings of £36,781 we have a small deficit of £223.
We continue to work closely with the Parish Council in developing plans toward a new Community Hub , holding a village consultation . There were issues with the initial plans so they are being redone and planning permission will hopefully now be applied for in 2025. There is still a way to go before this project is ready to start.
Finally, I would like to thank the committee for all its support and hard work over this past year.
Chairman
Hanborough Playing Fields Association
## **Independent Examiner’s Report to the trustees of Hanborough Playing Fields Association – registered charity no: 304310**
I report on the accounts of the charity for 14-month period ended 31[st] December 2024 as attached.
## **Respective responsibilities of trustees and examiner.**
As the Charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43 (7) (b) of the Act, whether particular matters have come to my attention.
## **Basis of independent examiner’s report:**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement.**
In connection with my examination, no matter has come to my attention.
(1) Which gives me reasonable cause to believe that in any material aspect the requirements
- To keep accounting records in accordance with section 41 of the Act; and
- To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
Have not been met; or
- (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed :
Dated : 10/02/2025
**Charity No: 304310**
## **HANBOROUGH PLAYING FIELDS ASSOCIATION Receipts & Payments for the 14 month period ended 31/12/2024**
|**Income**
Fundraising
Hall Hire
Insurance for roof
Other Income
Pitch Fees
Pre-School Rent
Grants received
**Total Income**
**Expense**
Wages
Cleaning/Waste Disposal
Light & Heat
Equipment
Fundraising Expenses
Grass/Hedge Cutting
Insurance
Repairs & Maintenance
Sundry Expenses
Telephone/Internet
Water Rates & Rates
**Total Expense**
**Profit/Loss**
**Balances B/f 01/11/2023**
Current
Petty Cash Accounts/chqs to pay in
Profit/Loss for year
Balance
**31/12/24 Represented by :**
Current
Petty Cash/Cheques
Maintenance Fund
Youth Football Fund
Unallocated Funds|**14 months to 31/12/24**
5,543.75
18,819.65
0.00
750.00
1,612.50
9,833.00
0.00
**36,558.90**
6,031.52
3,922.56
7,098.59
24.99
2,876.53
601.37
9,594.64
3,160.96
931.54
1,403.85
1,135.03
**36,781.58**
**-222.68**
12,920.60
£
12.50
£
**12,933.10**
**£**
222.68
-£
**12,710.42**
**£**
12,231.61
£
478.81
£
**12,710.42**
**£**
-
£
387.50
£
12,322.92
£
**12,710.42**
**£**|**Year to 31/10/2023**
3,444.87
15,719.40
0.00
600.01
0.00
5,830.30
23,131.80|
|---|---|---|
|||**48,726.38**|
|||4,112.85
2,406.03
4,815.90
30,842.40
898.00
902.28
7,018.77
3,593.79
363.66
1,155.32
879.52|
|||**56,988.52**|
||||
|||**-8,262.14**|
|||21,175.24
£
20.00
£
**21,195.24**
**£**
8,262.14
-£|
|||**12,933.10**
**£**|
|||12,920.60
£
12.50
£|
|||**12,933.10**
**£**|
|||-
£
387.50
£
12,545.60
£|
|||**12,933.10**
**£**|