REGISTERED NUMBER: 304285
CHINNOR VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 OCTOBER 2021
CHINNOR VILLAGE HALL
REFERENCE AND ADMINISTRATION DETAILS
REG CHARITY NO: 304285 PRINCIPAL ADDRESS: Church Rd Chinnor OXON OX39 4PQ TRUSTEES: Zena Baker, Chairman & Booking Administrator Sue Ashdown, Health & Safety Administrator Jackie Pritchard, Utilities Administrator Margaret Dingwall, Committee member Fiona Mantle, Committee member Colin Moore, Committee member Chris Millard, Committee member Mike Ashdown, Committee member Sue Sargant, Committee member Pete Sargant, Committee member TREASURERS: Sue and Pete Sargant GOVERNING DOCUMENT: Scheme dated 12 September 2002, Amended 21 January 2004 BANK: Santander Customer Service Centre Bootle Merseyside L30 4GB
INDEPENDENT EXAMINER: Sally Russ-Silsby BA(Hons), FCCA
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CHINNOR VILLAGE HALL
TRUSTEES ANNUAL REPORT FOR THE PERIOD ENDED 31 OCTOBER 2021
The Trustees present their Annual Report and Financial Statements for the period ended 31 October 2021.
Objects:
The provision of a village hall for use by the inhabitants of Chinnor and the surrounding neighbourhood without distinction of political, religious, or other opinions including use for
A) meetings lectures and classes
B) recreation and leisure-time occupations,
with the object of improving the conditions of life for the inhabitants.
Committee of Management:
The charity is run by a Committee of Management who are the trustees.
The Committee should be made up of 5 elected members and 1 appointed member from each of 6 local groups.
All members will stand down at the AGM but may be re-elected or re-appointed. The Committee may co-opt up to two members during the year, to be effective until the next AGM. A member will cease if they are disqualified from being a charity trustee, are absent from all meetings for 12 months, or otherwise by giving one month’s notice in writing.
Committee members elect the Chairman, Secretary and Treasurer and must hold at least 2 ordinary meetings and an AGM each year. One third of members must be present to have a quorum at meetings and all votes are decided by simple majority.
New committee members are given a copy of the constitution, and the latest accounts together with guidance as to the role of a charity trustee and the rules concerning public benefit.
Activities and Achievements in support of the objects:
When planning the activities of the charity for the year the trustees have considered the Commission’s guidance on public benefit. In particular, when setting hire charges, the trustees are sensitive to the needs of small not for profit groups and clubs that use the hall and for whom increases in fees are difficult to meet.
The trustees hold regular meetings to review income and expenditure, to plan the ongoing maintenance and improvement programme, and to ensure compliance with all relevant regulations. In 2020/21 the pandemic has to have a significant impact on the activities of the charity, with further periods of enforced closure, resulting in reduced letting income. The trustees have ensured that all available COVID-19 relief grants for which CVH is eligible, offered by South Oxfordshire District Council, have been successfully obtained, thereby ensuring sufficient cash resources to continue operating into 2022, and beyond.
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CHINNOR VILLAGE HALL TRUSTEES ANNUAL REPORT FOR THE PERIOD ENDED 31 OCTOBER 2021 Icontlnu•dl Financial Roviw. It has teen a seLcffid c1j year the Intstees rrAtwgmg the Chinnor Willage Hall with the continuirg pandemr and resuhiThJ reStrKKYns on oynmunty &tsvibes. The current reKKJrting FEri(KI iEgan vnih a kdown frc¥n P Novem[ to * Demter 2020, rapidty followed by a further kxkdown from Dr. whth rTwnl that CVH did not effethely re-open unb"11 May 2021. ObvK)usly. has resumed in M[ TBduced hire in¢xme in 202011. However, the Jstees did $cesSfiJlfy appty for relf ftjnding frro)) South Oxfordshire Distrid Counctl. managing to se(yJre a L1 Res(rthS SuptKXt GranL a Ck)J Businesses Lockdown PayrrEnt ar a Restart GranL totalh"NJ É18.708. By obtain¥u this aJdit)nal finanaal supwt and was hieVed in the rronths to 31 Cthte¥ 2021 The trukn repyt that hiTe for 2020r21 were £13,305 compared with f21.374 in the pnor year. relWJ"ng the tht that the hall wa5 UnaVwigb for hire for many nKths. EnditUre on the upkeep ofthe hall wa5 £16.413. 20% bmrthan w) 2019r20, again tecause ofthe SUSWSk)n of ktting ¥ItS during sevw31 Icthcmn peTh)ds. kK31 authorty grant inuxne, the hall generaled a nel surplus of£17.680. inrnsing the baLle of Un$tted fund5 10 £42.029. Th puts CVH in a strong finanual w)5thn for the ctinwng year. when rt is hoped that The trust are awwe that the main to the chty's Operat ts dependency on hire incorrE to c¢)ver (x)Sts thanks al the kX groups, vdunteers and Irustees whose WO aThJ fUThjny enables thLS ¥uat kilrty to iE available to ttal peop. GNen the challenges presented try COMD-19. this otwjoing supwt ¥nll be VTtal to ensure that the hall has sufftiert resources to remain 0. and that this valued communty a55et rth"ned. The trustees feel that ttw current inveslnrt of hL4dsng surplus fvnds on inteSt tRarÈng reserve and fundrairj axx)unts is appte arKI shoukj ts cYJntinu&Y. Unfothnatety, grlen the dedine in interest rates, annual intwt in(y)rre frcn bank depJsits is rymnirrwl. Trustees RespOnbIllI1es in relati(>n to Financial Statements: ChaFty requires TruslÈès to ptewe firla1 statents ftx eath firtanctal year which ¢ompty vjiih the regukth)ns sel out in the chare5 Act 2011. Thè trustees have elected lo tske IvantwJe ofthe provis)ns that appty tr) small thaniies and have prepared ReIpts and Payments Acctyjnts and a statnt ofAssets aJ"tE5 which are set out on pages 5 to 7. 11401122 Zena Baker
CHINNOR VILLAGE HALL
Independent Examiner’s Report to the Trustees of Chinnor Village Hall.
I report on the accounts of the charity for the year ended 31 October 2021, which are set out on the attached pages.
Responsibilities and basis of report
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to facilitate a proper understanding of the accounts.
Sally Russ-Silsby BA(Hons), FCCA
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CHINNOR VILLAGE HALL
Receipts and Payments Accounts
For the Period to 31 October 2021
| Receipts Voluntary Income Donations and Grants Charitable Activities Hire of Hall and Facilities Fundraising Income Investment Income Total Receipts Direct Charitable Payments Hall Upkeep: Building maintenance and repairs Cleaning fees and materials Refuse disposal Utilities Insurance Fire and safety checks Licences Equipment rental COVID-19 compliance measures Administration: Salaries Administrative expenses Telephone Trustee Insurance Independent Examination Total Payments Net Income Cash Funds brought forward Transfer between funds Cash Funds carried forward |
Unrestricted Fund £ 20,785 13,305 0 3 34,093 4,011 3,320 1,025 2,621 1,727 1,489 552 88 0 0 540 594 246 200 16,413 17,680 24,349 0 42,029 |
Restricted Fund £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
TOTAL 2021 £ 20,785 13,305 0 3 34,093 4,011 3,320 1,025 2,621 1,727 1,489 552 88 0 0 540 594 246 200 16,413 17,680 24,349 0 42,029 |
TOTAL 2020 £ 10,355 21,374 0 62 |
|---|---|---|---|---|
| 31,791 | ||||
| 5,415 4,759 969 3,450 1,692 288 1,032 106 492 500 969 531 235 200 |
||||
| 20,638 | ||||
| 11,153 | ||||
| 13,196 | ||||
| 0 | ||||
| 24,349 |
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CHINNOR VILLAGE HALL
Statement of Assets and Liabilities at 31 October 2021
Funds Reconciliation
| Funds Reconciliation | |
|---|---|
| Cash at bank & in hand 31.10.2020 Surplus/(deficit) this year end Cash at bank & in hand 31.10.2021 |
Unrestricted fund Restricted fund Total 2021 £ £ £ 24,349 0 24,349 17,680 0 17,680 |
| 42,029 0 42,029 |
| Cash Funds Bank Current Account Community Instant Reserve Fund Raising Account TOTAL ASSETS Liabilities Independent Examiners Fee TOTAL LIABILITIES |
2021 £ 2,806 62 39,161 42,029 42,029 200 200 |
2020 £ 1,837 62 22,450 24,349 24,349 200 200 |
|---|---|---|
Approved by the trustees:
Signature:
Date:
Zena Baker Position: Chairman
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CHINNOR VILLAGE HALL
Notes to the Accounts for the Year Ended 31 October 2021
1 Accounting Policies
These accounts have been prepared on a receipts and payments basis in accordance with the Charities Act 2011.
2 Payments to trustees
The trustees receive no remuneration, direct or indirect benefits from the charity.
3 Funds
The Restricted Fund consists of grants and donations given for a specific purpose.
As at 31[st] October 2020 the balance of the Restricted Fund was nil £.
The Unrestricted Fund consists of general donations and gifts, together with hire and rental of the facilities and equipment, and is used to finance the maintenance of the hall, insurance and administrative overheads.
In 2021 CVH was awarded several grants by SODC, totalling £18,708, providing general financial assistance to compensate for loss of revenue resulting from the coronavirus restrictions.
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