REGISTERED NUMBER: 304285 ## **CHINNOR VILLAGE HALL** **RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 OCTOBER 2021** ## **CHINNOR VILLAGE HALL** REFERENCE AND ADMINISTRATION DETAILS REG CHARITY NO: 304285 PRINCIPAL ADDRESS: Church Rd Chinnor OXON OX39 4PQ TRUSTEES: Zena Baker, Chairman & Booking Administrator Sue Ashdown, Health & Safety Administrator Jackie Pritchard, Utilities Administrator Margaret Dingwall, Committee member Fiona Mantle, Committee member Colin Moore, Committee member Chris Millard, Committee member Mike Ashdown, Committee member Sue Sargant, Committee member Pete Sargant, Committee member TREASURERS: Sue and Pete Sargant GOVERNING DOCUMENT: Scheme dated 12 September 2002, Amended 21 January 2004 BANK: Santander Customer Service Centre Bootle Merseyside L30 4GB INDEPENDENT EXAMINER: Sally Russ-Silsby BA(Hons), FCCA Page 1 ## **CHINNOR VILLAGE HALL** ## **TRUSTEES ANNUAL REPORT FOR THE PERIOD ENDED 31 OCTOBER 2021** The Trustees present their Annual Report and Financial Statements for the period ended 31 October 2021. ## **Objects:** The provision of a village hall for use by the inhabitants of Chinnor and the surrounding neighbourhood without distinction of political, religious, or other opinions including use for A) meetings lectures and classes B) recreation and leisure-time occupations, with the object of improving the conditions of life for the inhabitants. ## Committee of Management: The charity is run by a Committee of Management who are the trustees. The Committee should be made up of 5 elected members and 1 appointed member from each of 6 local groups. All members will stand down at the AGM but may be re-elected or re-appointed. The Committee may co-opt up to two members during the year, to be effective until the next AGM. A member will cease if they are disqualified from being a charity trustee, are absent from all meetings for 12 months, or otherwise by giving one month’s notice in writing. Committee members elect the Chairman, Secretary and Treasurer and must hold at least 2 ordinary meetings and an AGM each year. One third of members must be present to have a quorum at meetings and all votes are decided by simple majority. New committee members are given a copy of the constitution, and the latest accounts together with guidance as to the role of a charity trustee and the rules concerning public benefit. ## **Activities and Achievements in support of the objects:** When planning the activities of the charity for the year the trustees have considered the Commission’s guidance on public benefit. In particular, when setting hire charges, the trustees are sensitive to the needs of small not for profit groups and clubs that use the hall and for whom increases in fees are difficult to meet. The trustees hold regular meetings to review income and expenditure, to plan the ongoing maintenance and improvement programme, and to ensure compliance with all relevant regulations. In 2020/21 the pandemic has to have a significant impact on the activities of the charity, with further periods of enforced closure, resulting in reduced letting income. The trustees have ensured that all available COVID-19 relief grants for which CVH is eligible, offered by South Oxfordshire District Council, have been successfully obtained, thereby ensuring sufficient cash resources to continue operating into 2022, and beyond. Page 2 CHINNOR VILLAGE HALL TRUSTEES ANNUAL REPORT FOR THE PERIOD ENDED 31 OCTOBER 2021 Icontlnu•dl Financial Roviw. It has teen a seLcffid c￿1￿j year the Intstees rrAtwgmg the Chinnor Willage Hall with the continuirg pandemr and resuhiThJ reStrK￿KYns on oynmunty &tsvibes. The current reKKJrting FEri(KI iEgan vnih a k￿down frc¥n P Novem￿[ to * D￿emter 2020, rapidty followed by a further kxkdown from ￿ D￿￿r. whth rTwnl that CVH did not effethely re-open unb"11 May 2021. ObvK)usly. has resumed in M[￿ TBduced hire in¢xme in 202011. However, the Jstees did $￿cesSfiJlfy appty for rel￿f ftjnding frro)) South Oxfordshire Distrid Counctl. managing to se(yJre a L￿1 Res(rth￿S SuptKXt GranL a Ck)*J Businesses Lockdown PayrrEnt ar￿ a Restart GranL totalh"NJ É18.708. By obtain¥u this aJdit*)nal finanaal supwt and was ￿hieVed in the ￿ rronths to 31 Cthte¥ 2021 The trukn repyt that hiTe for 2020r21 were £13,305 compared with f21.374 in the pnor year. relWJ"ng the tht that the hall wa5 UnaVwigb￿ for hire for many nKths. E￿nditUre on the upkeep ofthe hall wa5 £16.413. 20% bmrthan w) 2019r20, again tecause ofthe SUSWSk)n of ktting ￿*¥It*S during sevw31 Icthcmn peTh)ds. kK31 authorty grant inuxne, the hall generaled a nel surplus of£17.680. inrnsing the baLl￿e of Un￿$t￿ted fund5 10 £42.029. Th￿ puts CVH in a strong finanual w)5thn for the ctinwng year. when rt is hoped that The trust￿ are awwe that the main to the chty's Operat￿ ￿ ts dependency on hire incorrE to c¢)ver (x)Sts thanks al the kX￿ groups, vdunteers and Irustees whose WO￿ aThJ fUThj￿ny enables thLS ¥￿uat* kilrty to iE available to ttal peop￿. GNen the challenges presented try COMD-19. this otwjoing supwt ¥nll be VTtal to ensure that the hall has sufftiert resources to remain 0￿￿. and that this valued communty a55et rth"ned. The trustees feel that ttw current invesln*rt of hL4dsng surplus fvnds on int￿eSt tRarÈng reserve and fundrai￿r￿j axx)unts is app￿￿￿te arKI shoukj ts cYJntinu&Y. Unfothnatety, grlen the dedine in interest rates, annual intwt in(y)rre frc*n bank depJsits is rymnirrwl. Trustees RespOn￿bIllI1es in relati(>n to Financial Statements: ChaFty requires ￿ TruslÈès to ptewe fir￿￿la1 stat￿ents ftx eath firtanctal year which ¢ompty vjiih the regukth)ns sel out in the char￿e5 Act 2011. Thè trustees have elected lo tske IvantwJe ofthe provis*)ns that appty tr) small thaniies and have prepared Re￿Ipts and Payments Acctyjnts and a stat￿nt ofAssets ￿a￿J"￿tE5 which are set out on pages 5 to 7. 11401122 Zena Baker ## **CHINNOR VILLAGE HALL** ## **Independent Examiner’s Report to the Trustees of Chinnor Village Hall.** I report on the accounts of the charity for the year ended 31 October 2021, which are set out on the attached pages. ## **Responsibilities and basis of report** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent Examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to facilitate a proper understanding of the accounts. ## **Sally Russ-Silsby BA(Hons), FCCA** Page 4 ## **CHINNOR VILLAGE HALL** ## Receipts and Payments Accounts For the Period to 31 October 2021 |**Receipts**
Voluntary Income
Donations and Grants
Charitable Activities
Hire of Hall and Facilities
Fundraising Income
Investment Income
**Total Receipts**
**Direct Charitable Payments**
**Hall Upkeep:**
Building maintenance and repairs
Cleaning fees and materials
Refuse disposal
Utilities
Insurance
Fire and safety checks
Licences
Equipment rental
COVID-19 compliance measures
**Administration:**
Salaries
Administrative expenses
Telephone
Trustee Insurance
Independent Examination
**Total Payments**
**Net Income**
Cash Funds brought forward
Transfer between funds
**Cash Funds carried forward**|**Unrestricted**
**Fund**
**£**
20,785
13,305
0
3
34,093
4,011
3,320
1,025
2,621
1,727
1,489
552
88
0
0
540
594
246
200
16,413
17,680
24,349
0
42,029|**Restricted**
**Fund**
**£**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0|**TOTAL**
**2021**
**£**
20,785
13,305
0
3
**34,093**
4,011
3,320
1,025
2,621
1,727
1,489
552
88
0
0
540
594
246
200
**16,413**
**17,680**
**24,349**
0
**42,029**|**TOTAL**
**2020**
**£**
10,355
21,374
0
62| |---|---|---|---|---| |||||**31,791**| |||||5,415
4,759
969
3,450
1,692
288
1,032
106
492
500
969
531
235
200| |||||**20,638**| |||||| |||||**11,153**| |||||| |||||**13,196**| |||||0| |||||**24,349**| Page 5 ## **CHINNOR VILLAGE HALL** Statement of Assets and Liabilities at 31 October 2021 ## **Funds Reconciliation** |**Funds Reconciliation**|| |---|---| |Cash at bank & in hand 31.10.2020
Surplus/(deficit) this year end
Cash at bank & in hand 31.10.2021|**Unrestricted**
**fund**
**Restricted**
**fund**
**Total 2021**
£
£
£
24,349
0
24,349
17,680
0
17,680| ||**42,029**
**0**
**42,029**| |**Cash Funds**
Bank Current Account
Community Instant Reserve
Fund Raising Account
**TOTAL ASSETS**
**Liabilities**
Independent Examiners Fee
**TOTAL LIABILITIES**|**2021**
£
2,806
62
39,161
**42,029 **
**42,029**
200
**200**|**2020**
£
1,837
62
22,450
**24,349**
**24,349**
200
**200**| |---|---|---| Approved by the trustees: Signature: Date: Zena Baker Position: Chairman Page 6 ## **CHINNOR VILLAGE HALL** Notes to the Accounts for the Year Ended 31 October 2021 ## 1 **Accounting Policies** These accounts have been prepared on a receipts and payments basis in accordance with the Charities Act 2011. ## 2 **Payments to trustees** The trustees receive no remuneration, direct or indirect benefits from the charity. ## 3 **Funds** The Restricted Fund consists of grants and donations given for a specific purpose. As at 31[st] October 2020 the balance of the Restricted Fund was nil £. The Unrestricted Fund consists of general donations and gifts, together with hire and rental of the facilities and equipment, and is used to finance the maintenance of the hall, insurance and administrative overheads. In 2021 CVH was awarded several grants by SODC, totalling £18,708, providing general financial assistance to compensate for loss of revenue resulting from the coronavirus restrictions. Page 7