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2024-03-31-accounts

NINE ACRES MANAGEMENT COMMITTEE

Annual General Meeting

Tuesday 14[th] January 2025

Present: Phil Morgan, Clarrie Haynes, Martin Juckes, Ron Smith, John Fitzgerald, Nick Bancroft.

Apologies: Paul Jenkins, Steve Fitzgerald, Nick Johnson.

Election of Officers

Chairperson: Paul Jenkins

Treasurer: Nick Bancroft

Secretary: Clarry Haynes

(All elected (nem con)

Treasurer’s Report

Nick presented a documented comparison for 2022 against 2023.

This revealed no significant change. He is confident that 2023 -2024 will prove similar.

The accounts were accepted unanimously.

Town Council Report

No Councillors were present.

Other Reports

Tennis: - the club has recruited more players as a result of the surface improvements. The development of a third court on the rear hard surface will need investment from the club and the Town Council.

Pavilion:- the building is being kept in excellent condition. Thanks are due to John F for his constant monitoring and to our cleaner who deserves to be named and praised.

Children’s Play Area: the area is in good condition at present. It is suggested that a nominated Town Councillor should inspect and report on the area monthly.

Football Club : all in good order. The club is prospering.

Other business : the Community Centre is asking for an increase in the booking fee it charges for handling bookings of the Clubhouse. 10% was agreed.

NINE ACRES ACCOUNTS APRIL 2020 -

3692.58

Santander account 366325485
Date
To/From
Description
Tr
Ref
Amount
Balance
4/1/2022
cf
3732.32
4/1/2022 WODC
Rates
DD
-13.40
3718.92
5/3/2022 WODC
Rates
DD
-17.00
3701.92
5/5/2022 Tennis Club
Quarterly Payment
BT
250.00
3951.92
5/8/2022 Karen Fitzgerald
Cleaning
BT
-100.00
3851.92
5/11/2022 Giford Trust
Pump Payment
BT
-534.60
3317.32
5/12/2022 Giford Trust
Court Bookings
BT
cc7
344.38
3661.70
5/18/2022 British Gas
Monthly DD
dd
-126.48
3535.22
5/19/2022 John Werner
Quarterley payment
BT
250.00
3785.22
5/30/2022 British Gas
Monthly DD
DD
-75.64
3709.58
6/1/2022 WODC
Rates
DD
-17.00
3692.58
6/16/2022 Giford Trust
Gutter Cleaning
BT
-44.48
3648.10
6/18/2022 Karen Fitzgerald
Cleaning
BT
-100.00
3548.10
7/1/2022 WODC
Rates
DD
-17.00
3531.10
7/5/2022 British Gas
Monthly DD
DD
-27.61
3503.49
7/20/2022 Tennis Club
Court Hire etc
Ch
521.25
4024.74
7/11/2022 SSE
Elect Invoice
DD
-1217.00
2807.74
7/29/2022 Karen Fitzgerald
Cleaning
BT
-240.00
2567.74
8/1/2022 British Gas
Monthly DD
DD
-17.87
2549.87
8/1/2022 WODC
Rates
DD
-17.00
2532.87
8/1/2022 Social Club
Energy Repayment
BT
647.54
3180.41
8/3/2022 Compete Hygiene
Materials Cleaning
BT
-63.63
3116.78
8/5/2022 Tennis Club
Quaterly Payment
DD
250.00
3366.78
8/9/2022 Giford Trust
Court Bookings
BT
241.06
3607.84
8/30/2022 Tennis Club
Court Hire etc
BT
1800.00
5407.84
8/31/2022 British Gas
Monthly DD
DD
-19.96
5387.88
9/1/2022 WODC
Rates
DD
-17.00
5370.88
9/2/2022 Karen Fitzgerald
Cleaning
BT
-110.00
5260.88
10/3/2022 British Gas
Monthly DD
DD
-22.94
5237.94
10/3/2022 WODC
Rates
DD
-17.00
5220.94
10/4/2022 Tennis Court main
Tennis C Cleaning
BT
-1000.00
4220.94
10/4/2022 Martin juckes
Fuel
BT
-39.00
4181.94
10/7/2022 SSE
Elect Invoice
DD
-790.56
3391.38
10/24/2022 John Werner
Tokens
BT
30.00
3421.38
10/24/2022 John Werner
Quarterly Payment
BT
500.00
3921.38
10/29/2022 Martin juckes
Fuel
BT
-48.50
3872.88
10/31/2022 Aspect Plumbing
Service Boilers
BT
-216.00
3656.88
10/31/2022 Sarah Hall
Cleaning
BT
-60.00
3596.88
11/1/2022 WODC
Rates
DD
-17.00
3579.88
11/4/2022 British Gas
Monthly DD
dd
-72.41
3507.47
11/7/2022 Tennis Club
Quarterley payment
DD
250.00
3757.47
11/18/2022 Compete Hygiene
Brush/Materials
BT
-100.28
3657.19
11/25/2022 Aspect Plumbing
Shower/Heat Repair
BT
-1008.00
2649.19
11/29/2022 Martin juckes
Fuel/New Net
BT
-417.54
2231.65
11/29/2022 Sarah Hall
Cleaning
BT
-140.00
2091.65
12/1/2022 WODC
Rates
DD
-17.00
2074.65
12/5/2022 Giford Trust
Court Bookings
DD
261.25
2335.90
12/8/2022 Social Club
Energy Repayment
DD
488.08
2823.98
12/14/2022 MCFP
Fire safety Check
BT
-64.26
2759.72
12/20/2022 Tennis Club
Court Hire etc
Ch
662.00
3421.72
12/28/2022 British Gas
Monthly DD
DD
-75.24
3346.48
12/29/2022 British Gas
Monthly DD
DD
-136.27
3210.21
1/3/2023 WODC
Rates
DD
-17.00
3193.21
1/6/2023 SSE
Elect Invoice
DD
-1948.22
1244.99
1/6/2023 Sarah Hall
Cleaning
BT
-65.00
1179.99
1/20/2023 Social Club
Energy Repayment
BT
1188.50
2368.49
1/31/2023 British Gas
Monthly DD
DD
-205.40
2163.09
2/3/2023 SSE
Elect Invoice
DD
194.35
2357.44		 Bank Reconciliation
Sh
Rec Bal
3732.32
1/4
3718.92
1/5
3701.92
2/5
3951.92
3/5
3851.92
4/5
3317.32
5/5
3661.70
6/5
3535.22
7/5
3785.22
8/5
3709.58
1/6
3692.58
2/6
3648.10
3/6
3548.10
1/7
3531.10
2/7
3503.49
4/7
4024.74
3/7
2807.74
4/7
2567.74
1/8
2549.87
2/8
2532.87
3/8
3180.41
4/8
3116.78
5/8
3366.78
6/8
3607.84
7/8
5407.84
8/8
5387.88
1/9
5370.88
2/9
5260.88
1/10
5237.94
2/10
5220.94
3/10
4220.94
4/10
4181.94
5/10
3391.38
6/10
3421.38
7/10
3921.38
8/10
3872.88
9/10
3656.88
11010
3596.88
11/10
3579.88
12/10
3507.47
1/11
3757.47
2/11
3657.19
3/11
2649.19
4/11
2231.65
5/11
2091.65
6/11
2074.65
1/12
2335.90
2/12
2823.98
3/12
2759.72
4/12
3421.72
5/12
3346.48
6/12
3210.21
1/1
3193.21
2/1
1244.99
3/1
1179.99
4/1
2368.49
5/1
2163.09
1/2
2357.44
2/6/2023 Tennis Club
Quarterley payment
DD
250.00
2607.44
2/6/2023 Sarah Hall
Cleaning
BT
-100.00
2507.44
2/14/2023 Aspect Plumbing
Shower/Heat Repair
BT
-425.28
2082.16
2/14/2023 Youth Football
Annual Rent
BT
1720.00
3802.16
2/27/2023 John Werner
Quarterly Payment
BT
250.00
4052.16
2/28/2023 John Werner
Tokens
BT
30.00
4082.16
3/1/2023 Sarah Hall
Cleaning
BT
-70.00
4012.16
3/1/2023 British Gas
Monthly DD
DD
-175.46
3836.70
3/6/2023 John Werner
Tokens
BT
50.00
3886.70
3/19/2023 Clarrie Haynes
Treasurers Exp
BT
-80.30
3806.40
3/31/2023 Clarrie Haynes
Treasurers Exp
bt
-25.95
3780.45
3/31/2023 Sarah Hall
Cleaning
BT
-150.00
3630.45
4/3/2023 British Gas
Monthly DD
DD
-111.38
3519.07		 2/2
2607.44
3/2
2507.44
4/2
2082.16
5/2
3802.16
6/2
4052.16
7/2
4082.16
1/3
4012.16
2/3
3836.70
3/3
3886.70
4 3
3806.40
5 3
3780.45
6 3
3630.45
7 3
3519.07
****
****
Totals -213.25
Reconciliation totals -213.25
Petty cash income & expenditure at year end
Overall totals
01.04.18
April WODC rates DD -55.45
May - Sept WODC rates DD -53.00
INCOME
St Bal Check BL Book Cas Book Lighting CTC Donations Pitch Energy Pavilion
Tokens rent/maint S and F Club
13.40
17.00
250.00 250.00
100.00
534.60
344.38 344.38
126.48
250.00 250.00
3709.58 75.64
17.00
44.48
3548.10 100.00
17.00
27.61
521.25 521.25
1217.00
2567.74 240.00
17.87
17.00
647.54 647.54
63.63
250.00 250.00
241.06 241.06
1800.00 600.00 1200.00
5387.89 19.96
17.00
110.00
22.94
17.00
1000.00
39.00
790.56
30.00 30.00
500.00 500.00
48.50
216.00
60.00
3579.88 17.00
72.41
250.00 250.00
100.28
1008.00
417.54
140.00
2074.65 17.00
261.25 171.25 90.00
488.08 488.08
64.26
662.00 572.00 90.00
75.24
136.27
17.00
1948.22
65.00
1188.50 1188.50
205.40
-194.35
250.00
100.00
425.28
1720.00
250.00
30.00
70.00
175.46
50.00
80.30
25.95
150.00
111.38		 250.00
220.00
1500.00
250.00
30.00
50.00
0.00
0.00
1693.25
2956.69
290.00
0.00
0.00
220.00
2324.12
2500.00
9984.06
0.00
0.00
1693.25
2956.69
290.00
0.00
2500.00
Pav
COIF
Maint		 PAYMENTS
Cotswold
Elec
HS
HS
Grass
NA
NA
Pavilion
Pav
Frames
Floodl
Equip
Maint
etc
Equip
Maint
maint
C Tax
13.40
17.00
534.60
17.00
44.48
17.00
17.00
17.00
17.00
1000.00
39.00
48.50
216.00
17.00
1008.00
393.54
24.00
17.00
64.26
17.00
0.00
0.00
0.00		 425.28
0.00
0.00
393.54
1111.50
0.00
0.00
216.00
2076.62
166.40
10197.31
0.00
0.00
393.54
1111.50
2023.00
0.00
216.00
2076.62
1020.00
Pav Pav Pav Pav Pav Admin
Elec Gas Cleaner Materials Equip
100.00
126.48
75.64
100.00
27.61
1217.00
240.00
17.87
63.63
19.96
110.00
22.94
790.56
60.00
72.41
100.28
140.00
75.24
136.27
1948.22
65.00
205.40
-194.35

100.00 70.00 175.46 80.30 25.95 150.00 111.38

3761.43 1066.66 1135.00 189.86 0.00 80.30
3761.43 1066.66 1135.00 189.86 0.00 80.30
4/6/2023 Social Club Energy Repay BT
4/12/2023 TGT Courts Bookings BT
4/27/2023 Sarah Hall Cleaning BT
5/2/2023 British Gas Gas Bill DD
5/3/2023 WODC Rates DD
5/5/2023 Tennis Club Quarterly Rent DD
5/10/2023 Rocket Ron Spray Chemicals BT
5/11/2023 Tennis Club Courts Bookings Ch
5/11/2023 Tennis Club Rent Adj Ch
5/11/2023 Football Club Rent Ch
5/25/2023 Town Council Grant DD
5/30/2023 Sarah Hall Cleaning BT
6/1/2023 WODC Rates DD
6/5/2023 SSE Electricity DD
6/8/2023 British Gas Gas Bill DD
6/9/2023 Town Council Grant BT
6/16/2023 Leg Of Mutton Donation Ch
6/18/2023 En Tout Cas Tennis Ct Upgrade BT
6/28/2023 Sarah Hall Cleaning BT
6/29/2023 Town Council Donation BT
7/3/2023 WODC Rates DD
7/5/2023 British Gas Gas Bill DD
7/11/2023 SSE Electricity DD
7/11/2023 Social Club Energy Repay BT
7/19/2023 Tennis Club Yearly Free Play Ch
7/20/2023 Complete Hygiene Materials Cleaning BT
7/22/2023 Mark C Donation BT
8/1/2023 WODC Rates DD
8/1/2023 British Gas Gas Bill DD
8/1/2023 Sarah Hall Cleaning BT
8/7/2023 Tennis Club Quarterly Rent DD
8/23/2023 Leg Of Mutton Donation Ch
8/24/2023 COIF Transfer from Dep Ac BT
9/1/2023 British Gas Gas Bill DD
9/1/2023 WODC Rates DD
9/4/2023 En Tout Cas Tennis Ct Upgrade BT
9/7/2023 John Werner Rent of Tennis BT
9/7/2023 TGT Courts Bookings BT
9/19/2023 En Tout Cas Tennis Ct Upgrade BT
9/25/2023 Sarah Hall Cleaning BT
10/2/2023 WODC Rates DD
10/2/2023 Martin Juckews Fuel BT
10/2/2023 Social Club Energy Repay BT
10/3/2023 British Gas Gas Bill DD
10/5/2023 SSE Electricity dd
10/6/2023 Tennis Club Donation Ch
10/6/2023 John Werner Rent of Tennis BT
10/6/2023 John Werner Light Tokans BT
10/10/2023 COIF Transfer to Dep Ac BT
10/16/2023 Tennis Club Courts Bookings ch
10/17/2023 MCFP Fire Ext BT
10/31/2023 John Werner Light Tokans BT
11/1/2023 WODC Rates BT
11/1/2023 Sarah Hall Cleaning BT
11/1/2023 Aspect plumbing Service Repair BT
11/6/2023 Tennis Club Quarterly Rent BT
11/17/2023 British Gas Gas Bill BT
12/1/2023 WODC Rates BT
12/11/2023 Sarah Hall Cleaning BT
12/19/2023 British Gas Gas Bill BT
1/1/2024 WODC Rates BT
1/5/2024 TGT Courts Bookings BT
1/29/2024 British Gas Gas Bill BT
1/30/2024 Tennis Club Courts Bookings BT
2/1/2024 WODC Rates BT
2/2/2024 Sarah Hall Cleaning BT
2/5/2024 Tennis Club Quarterly Rent BT
2/5/2024 John Werner Light Tokans BT

1460.39 228.00 -78.00 -407.46 -11.20 250.00 -64.99 621.00 125.00 1200.00 55.00 -90.00 -8.00 -1703.02 -345.69 495.00 12000.00 -12000.00 -78.00 4000.00 -8.00 -59.52 -2477.98 2077.48 1200.00 -60.92 120.00 -8.00 -37.06 -114.00 375.00 13000.00 17500.00 -51.63 -8.00 -27600.00 500.00 546.25 -5436.00 -114.00 -8.00 -48.50 1268.46 -51.86 -2145.39 4000.00 250.00 25.00

-8000.00 720.00 -64.26 25.00 -8.00 -102.00 -246.83 375.00 -228.74 -8.00 -132.00 -304.54 -8.00 501.13 -366.03 705.00 -8.00 -216.00 375.00 25.00

Income
BL Book 2016.00
Cas Book 3010.38
Lighting 320.00
CTC 550.00
Donations 33120.00
Pitch 220.00
Energy 6468.34
Pavilion 3680.00
Pav Maintenance 0.00
COIF 17500.00
66884.72
Expenses
Cotswold 0.00
Elec Flood 0.00
HS Equip 45036.00
HS Maintenance 0.00
Grass 0.00
NA Equipment 0.00
NA Maintenance 360.32
Pavilion Maintenance 48.50
Pavilion Council Tax 83.20
Pav Elec 10076.15
Pav Gas 2226.94
Pav Cleaner 1032.00
Pav Materials 130.92
Pav Equipment 64.26
Admin 0.00
To COIF 8000.00
67058.29
-173.57
Assets
Bank Account 3345.50
CCLA

2023/24

2022/23

Nine Acres Recreation Ground, Charlbury

Receipts and Payments for the year ended 31st March 2024

Balance at 1st of April, 2023
Santander
Petty Cash
COIF - General deposit
COIF - HS sink fund
COIF - Pavilion deposit
Receipts
Charlbury Town Council
Football pitch rent
HS Block Bookings
HS Casual bookings
Lighting Tokens
COIF - General Deposit - Interest
COIF - Pavilion Deposit - Interest
Donations
Social Club energy repayment
Pavilion Maintenance Fees from clubs
Payments
HS Equipment
HS Maintenance
NA Equipment
NA Maintenance
Grass/hedge cutting etc
Admin Expenses
Pavilion Business rates
Pavilion Electric
Pavilion Gas
Pavilion Cleaner
Pavilion Cleaning equipment
Pavilion equipment
Pavilion Maintenance - routine
Pavilion Maintenance - special projects
Opening Balance + receipts - payments
Balance at 31st March, 2024
Santander
Petty Cash
COIF - General deposit
COIF - HS sink fund
COIF - Pavilion deposit		 2023/24
£3,519.07
£11.66
£4,213.94
£17,167.14
£6,203.85
£31,115.66
£550.00
£220.00
£2,016.00
£3,010.38
£320.00
£722.56
£301.59
£33,120.00
£6,468.34
£46,728.87
£3,680.00
£50,408.87
£45,036.00
£360.32
£45,396.32
£83.20
£10,076.15
£2,226.94
£1,032.00
£130.92
£64.26
£48.50
£13,661.97
£59,058.29
£22,466.24
£3,345.50
£11.66
£4,436.50
£8,167.14
£6,505.44
£22,466.24		 2022/23
£3,732.32
£11.66
£3,841.57
£17,167.14
£6,095.77
£30,848.46
£0.00
£220.00
£1,693.25
£2,956.69
£290.00
£372.37
£108.08
£0.00
£2,324.12
£7,964.51
£2,500.00
£10,464.51
£393.54
£1,111.50
£216.00
£0.00
£80.30
£1,801.34
£166.40
£3,761.43
£1,066.66
£1,135.00
£189.87
£2,076.62
£8,395.98
£10,197.32
£31,115.65
£3,519.06
£11.66
£4,213.94
£17,167.14
£6,203.85
£31,115.65

2023/24

2022/23

Nine Acres Recreation Ground, Charlbury

Receipts and Payments for the year ended 31st March 2024

Balance at 1st of April, 2023
Santander
Petty Cash
COIF - General deposit
COIF - HS sink fund
COIF - Pavilion deposit
Receipts
Charlbury Town Council
Football pitch rent
HS Block Bookings
HS Casual bookings
Lighting Tokens
COIF - General Deposit - Interest
COIF - Pavilion Deposit - Interest
Donations
Social Club energy repayment
Pavilion Maintenance Fees from clubs
Payments
HS Equipment
HS Maintenance
NA Equipment
NA Maintenance
Grass/hedge cutting etc
Admin Expenses
Pavilion Business rates
Pavilion Electric
Pavilion Gas
Pavilion Cleaner
Pavilion Cleaning equipment
Pavilion equipment
Pavilion Maintenance - routine
Pavilion Maintenance - special projects
Opening Balance + receipts - payments
Balance at 31st March, 2024
Santander
Petty Cash
COIF - General deposit
COIF - HS sink fund
COIF - Pavilion deposit		 2023/24
£3,519.07
£11.66
£4,213.94
£17,167.14
£6,203.85
£31,115.66
£550.00
£220.00
£2,016.00
£3,010.38
£320.00
£722.56
£301.59
£33,120.00
£6,468.34
£46,728.87
£3,680.00
£50,408.87
£45,036.00
£360.32
£45,396.32
£83.20
£10,076.15
£2,226.94
£1,032.00
£130.92
£64.26
£48.50
£13,661.97
£59,058.29
£22,466.24
£3,345.50
£11.66
£4,436.50
£8,167.14
£6,505.44
£22,466.24		 2022/23
£3,732.32
-5.71%
£11.66
0.00%
£3,841.57
9.69%
£17,167.14
0.00%
£6,095.77
1.77%
£30,848.46
0.87%
£0.00
#DIV/0!
£220.00
0.00%
£1,693.25
19.06%
£2,956.69
1.82%
£290.00
10.34%
£372.37
94.04%
£108.08
179.04%
£0.00
#DIV/0!
£2,324.12
178.31%
£7,964.51
486.71%
£2,500.00
47.20%
£10,464.51
381.71%
£393.54
11343.82%
£1,111.50
-100.00%
#DIV/0!
£216.00
66.81%
£0.00
#DIV/0!
£80.30
-100.00%
£1,801.34
2420.14%
£166.40
-50.00%
£3,761.43
167.88%
£1,066.66
108.78%
£1,135.00
-9.07%
£189.87
-31.05%
#DIV/0!
£2,076.62
-97.66%
#DIV/0!
£8,395.98
£10,197.32
£31,115.65
£3,519.06
£11.66
£4,213.94
£17,167.14
£6,203.85
£31,115.65

2023n4 2022123 Nlne Aues Ilffre•tkn Gr(wnd, Owrllwry R¢elpts •rd P•TM￿￿1Of trye•rended 3kn M•r¢h2024 2023114 2022123 l•nce at Istol Aprtl, 2023 SèntaAdei Petry Cash COIF. Gener•1 detxjstt COIF. HS sink fund COIF- Pavil￿Tr de £3.519.07 £11.66 £4.213.94 £17,167.14 £6203.85 £3.732.32 £11.66 É3.841.57 £17.167.14 £6.095.77 £31.115.66 £30.848.46 Receipts CharlburyTown Council Fc￿ts0l1 pmch rent HS 8k(k ￿king5 HS Casual bookin85 Lightin8 Tokefjs COIF- General Dewsit- Interest COIF. Pavil￿n Deposrt- Inte￿$¢ Donations Soclal Club enerK¥ rePa￿ent É550 C £220. E2.016.OJ £3.010.38 £320.C £722.56 £301_59 £33.120.IXI E6.468.34 £46.728.87 £O.Lh) E220.(NJ El.693.25 £2.956.69 £290.(K) £372 37 £108.08 £o.c £2,324.12 £7.964.51 Pavilion Maintenance Feesfromdubs £3.680.L £2.$(￿.( É50.408A7 £10.464.51 Payments HS EqU1pry￿nt HS Maintenan NA Equiprnent NA Maintenan Grasslhed8e cuttin8etc Admin Lxper £45.036. £393.54 £1,111.50 E360.32 £216.(Kl £o.Tr) E80 30 £1.801.34 £45.396.32 pa￿150n Buslness rates Pavilion Etrectric Pavilion Gas Paviliors Cleaner Pavilion Cleafiing equipment Pavilion equ4pn*nt pavili(￿ Maintefiance- lou￿Tre pavil￿ Maintenance- special prolecis É83.20 £10,076.15 £2.226.94 £1.032.C £130.92 £64 26 E48.50 £166 40 £3.76143 £1.066.fj6 £1.135.( 189.87 E2.076.62 £13.661.97 £8.395.98 £59￿58.29 £10.19732 Openln8 Ball￿e + recdpts- payments £22,466.24 É31.115.65 8alance at 31st March, 2024 Sèniander Petty Cash COIF- Genernl de&￿5 COIF- HS slnk fund COIF- Pavil￿￿ dtr#)s £3,345 SQ £11.66 £4,436.50 É8.167 14 £6305.44 £3.519.( EIIA6 E4.213J4 £17.167.14 £62OJJ5 •nJJlLz) 1,. /14 £22.466.24 E3LIIS.6S