Begbroke Village Hall – Trustee Report for the Financial Year 1st June 2023 to 31st May 2024
Introduction
The trustees of Begbroke Village Hall are pleased to present their annual report for the financial year ending 31st May 2024. This year has been one of strong operational performance, a full recovery from the impact of COVID-19, and key facility improvements to enhance the hall for community use.
Financial Overview
The charity remains in a stable financial position, with strong income from hall bookings and continued support from the Begbroke Social Club. The independent examiner has reviewed the accounts and confirmed they accurately reflect the financial position of the hall.
Total Income: £25,139
Total Expenditure: £27,186
Bank Balance (31 May 2024): £34,326
Although the expenditure has surpassed the income, the reserves remain robust. This ensures that continued investment in the maintenance and enhancement of the hall is feasible.
Operational Highlights
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Bookings: The hall saw strong bookings throughout the year, marking a full recovery from the COVID-19 lockdowns.
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Facility Improvements: Significant investment was made in the hall’s infrastructure, including:
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New flooring in the lounge (£1,980)
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Installation of a new heating system (£6,255)
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New ceiling installation (£2,692)
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Refurbishment of all fire doors to enhance safety and longevity.
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Community Engagement: The Begbroke Social Club continued to thrive, with its family nights on the third Friday of each month proving to be a great success. These events have brought many young families together and reinforced the hall’s role as a hub for the
community. The social club’s donations have also made a significant contribution to the hall’s finances.
Independent Examination
An independent examiner reviewed the charity’s financial records in accordance with the Charities Act 2011. The report confirmed that bookkeeping records are accurate and comply with legal requirements. Since the charity’s income exceeded £25,000, a full trustee report and accounts submission to the Charity Commission may be required.
Acknowledgements
The trustees would like to express their sincere gratitude to Jude Skipp for her exceptional work as Treasurer over the past year. Her dedication and diligence have been instrumental in managing the charity’s finances effectively.
We also extend our thanks to all those who have supported Begbroke Village Hall—whether through bookings, donations, or volunteer efforts. Your contributions ensure that the hall remains a valued community resource.
Conclusion
Looking ahead, the trustees remain committed to maintaining and improving the hall for the benefit of the community. We anticipate another successful year and will continue to ensure that the hall operates efficiently and sustainably.
Signed on behalf of the trustees:
Marco van der Linden (Trustee)
Chairman – Begbroke Village Hall Management Committee 26th March 2025
BEGBROKE VILLAGE HALL YEAR END ACCOUNTS TO 31st MAY
| INCOME 2023/24 General Hire 4,777 Invoiced Hire 8,566 Playgroup 4,500 Social Club Donation 6,000 Harvest Supper 50% donation 347 Jubilee Donation 0 Deposit Payments 900 OXON Community Grant Fund Donation 0 County Council Distribution Grant 0 Payment made in error (see refund below) 0 Bowls Club Bin Reimbursement 49 Parish Council Grant 0 Proceeds of Coronation Raffle 0 TOTAL 25,139 EXPENDITURE 2023/24 Electricity 4,666 Water 1,350 Insurance 1,453 Internet 497 Cleaning/Windows 1,645 Admin Expenses 17 PR/Music Licence 747 Community Oxford Subscription 50 General Maintenance 1,314 Large Works 13,409 Annual Testing 762 White Goods 184 Refunded Deposits 980 Correct Payment made in error (see above) 0 Miscelleneous 112 TOTAL 27,186 SURPLUS -2,047 |
2022/23 BANK RECONCILIATION 5,619 8,402 Bank at 1 June 2023 35,568 2,805 4,500 Plus debtors B/F: 234 Playgroup 885 265 Gaynor Mitchell - Pilates 30 0 SCAS 100 800 Claire Parsons - Yoga 90 300 Claire Parsons - Yoga 120 1,000 Coffee Morning 90 34 1,315 100 38 Less creditors B/F: 0 24,097 0 2022/23 Profit/loss current year -2,047 2,078 931 34,936 1,493 668 1,339 Bank at 31 May 2024 34,326 79 282 Plus debtors C/F: 50 Yoga - Claire Parsons 90 1,145 Pilates - Gaynor Mitchell 30 3,819 NHS Carers Training 100 495 NHS Carers Training 100 NIL Yoga - Claire Parsons 90 1,185 Bright Sparks 100 1,000 610 498 14,955 Less creditors C/F: 9,142 0 |
|---|---|
34,936
Utilites Details
| 30-Oct-23 | DD014 | Allied Westmeinster | 120.62 | |
|---|---|---|---|---|
| 28-Mar-24 | DD032 | Allied Westminser | 120.62 | |
| 28-Jun-23 | DD002 | Allied Westminster | 120.62 | |
| 25-Jul-23 | DD005 | Allied Westminster | 120.62 | |
| 30-Aug-23 | DD006 | Allied Westminster | 120.62 | |
| 28-Sep-23 | DD010 | Allied Westminster | 120.62 | |
| 28-Nov-23 | DD017 | Allied Westminster | 120.62 | |
| 28-Dec-23 | DD022 | Allied Westminster | 120.62 | |
| 28-Feb-24 | DD028 | Allied Westminster | 120.62 | |
| 29-Apr-24 | DD034 | Allied Westminster | 123.46 | |
| 28-May-24 | DD038 | Allied Westminster | 123.45 | |
| 29-Jan-24 | DD025 | Allied Wetminster | 120.62 | 1453.11 |
| 28-Jun-23 | DD003 | Castle Water | 82.75 | |
| 28-Jul-23 | DD006 | Castle Water | 82.75 | |
| 30-Aug-23 | DD007 | Castle Water | 168.60 | |
| 28-Sep-23 | DD011 | Castle Water | 224.79 | |
| 30-Oct-23 | DD015 | Castle Water | 224.79 | |
| 20-Feb-24 | DD027 | Castle Water | 85.80 | |
| 20-Mar-24 | DD031 | Castle Water | 83.47 | |
| 17-Apr-24 | P244/62 | Castle Water | 90.24 | |
| 16-May-24 | DD036 | Castle Water | 82.38 | |
| 28-Nov-23 | DD018 | Castle Water | 224.79 | 1350.36 |
| 15-Dec-23 | DD021 | Scottish Power | 570.84 | |
| 15-Jan-24 | DD024 | Scottish Power | 480.64 | |
| 14-Feb-24 | DD025 | Scottish Power | 749.48 | |
| 18-Mar-24 | DD030 | Scottish Power | 550.52 | |
| 15-Apr-24 | P244/60 | Scottish Power | 554.18 | |
| 16-May-24 | DD037 | Scottish Power | 330.84 | 3236.50 |
| 29-Jun-23 | DD004 | SSE | 692.09 | |
| 18-Sep-23 | DD009 | SSE | 397.44 | |
| 01-Dec-23 | DD019 | SSE | 339.95 | 1429.48 |
| 15-Jan-24 | DD023 | Wholesale Patments | 41.40 | |
| 19-Jun-23 | DD001 | Wholesale Payments | 41.40 | |
| 17-Jul-23 | DD004 | Wholesale Payments | 41.40 | |
| 15-Aug-23 | DD005 | Wholesale Payments | 41.40 | |
| 15-Sep-23 | DD008 | Wholesale Payments | 41.40 | |
| 16-Oct-23 | DD013 | Wholesale Payments | 41.40 | |
| 15-Feb-24 | DD016 | Wholesale Payments | 41.40 | |
| 15-Mar-24 | DD026 | Wholesale Payments | 41.40 | |
| 17-Apr-24 | DD029 | Wholesale Payments | 41.40 | |
| 15-May-24 | P244/61 | Wholesale Payments | 41.40 | |
| 15-Nov-23 | DD035 | Wholesale Payments | 41.40 | |
| 15-Dec-23 | DD020 | Wholesale Payments | 41.40 | 496.80 |
| 7966.25 |
| Maintenance Details | Maintenance Details | General | Large | |
|---|---|---|---|---|
| 28-May-24 | P245/70 | Pink Plumbing | 120.00 | |
| 29-Nov-23 | P2311/34 | David Verdon Electrical | 143.88 | |
| 28-Sep-23 | P2309/23 | Pink Plumbing | 192.00 | |
| 30-Jul-23 | P2307/013 | Thame Ceilings Lrs | 240.00 | |
| 03-Jul-23 | P2307/009 | Amiantus-Asbeston Surv | 294.00 | |
| 27-Dec-23 | P2312/38 | Bicester Upvc | 381.00 | |
| 19-Feb-24 | P242/50 | Bicester UPVC | 381.00 | |
| 30-Oct-23 | P2310/29 | K Smale-Floor Dep Ref | 400.00 | |
| 27-Oct-23 | P2310/28 | Colin Simpson-Flooring | 470.00 | |
| 21-Jun-23 | P2306/006 | Pink Plumbing | 564.00 | |
| 09-Apr-24 | P244/59 | David Verdon Electrical | 608.59 | |
| 14-Mar-24 | P243/56 | Kennington Flooring | 1980.00 | |
| 25-Jul-23 | P2307/012 | Thame Ceilings Lrs | 2692.80 | |
| 31-Jul-23 | P2307/014 | Hayshams Ltd | 6255.88 | |
| 1313.88 | 13409.27 |
| Other Details | Other Details | White Goods | Misc | Deposits | |
|---|---|---|---|---|---|
| 08-Jan-24 | P241/40 | Jude Skipp - Printing | |||
| 27-May-24 | P245/67 | Jude Skipp | |||
| 03-Jul-23 | P2307/007 | J Skipp - Key | 5.99 | ||
| 25-Jul-24 | P245/69 | Jude Skipp | |||
| 03-Jul-23 | P2307/008 | P Skipp - Mower Fuel | 7.28 | ||
| 27-Oct-23 | P2310/27 | J Skipp - Diary | 7.99 | ||
| 11-Jun-23 | P2306/003 | J Skipp Mis Items | 9.00 | ||
| 11-Jun-23 | P2306/004 | J Skipp Tree Mulch | 9.99 | ||
| 27-May-24 | P245/68 | Jude Skipp | 10.00 | ||
| 13-Sep-23 | P2309/020 | Jude Skipp - Chair's gift | 11.49 | ||
| 09-Aug-23 | P2308/015 | Jude Skipp-Audit Gift | 50.00 | ||
| 22-Apr-24 | DD033 | Community First Oxford | |||
| 05-Mar-24 | P243/51 | Jude Skipp-Miceowave | 184.00 | ||
| 184.00 | 111.74 | 0.00 |
| Subs | Donation | Admin |
|---|---|---|
| 5.00 | ||
| 5.00 | ||
| 6.99 | ||
| 50.00 | ||
| 50.00 | 0.00 | 16.99 |
VILLAGE HALL BEGBROKE
Charity number: 304264
Independent examiner’s report to the trustees
Financial Year: 1 June 2023 – 31 May 2024
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have examined the book-keeping records, all of the supporting material (invoices etc) and the bank statements. I confirm that the book-keeping records accurately reflect this supporting material.
I also confirm that the management accounts prepared from these records accurately describe the financial situation of the charity as of 31 May 2024.
I believe that these records were kept as required by section 130 of the Act.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
It was not in my remit to ensure that all internal approvals and procedures for expenditure have been met, but understand that the committee keeps this under careful scrutiny.
Since the income for this financial year is just above £25k, a trustees report and accounts may need to be submitted to the Charities Commission, in addition to the usual simple income and expenditure totals. The management accounts prepared from the bookkeeping records would appear to be sufficient for this, but the trustees must take responsibility for ensuring the requirements of the Charities Commission are fully met. See https://www.gov.uk/guidance/prepare-a-charity-annual-return
Dr W Black SIGNED: Broomfield, 2 Cassington Road, Yarnton Kidlington Oxfordshire OX5 1QA DATED: 26 July 2024