**Begbroke Village Hall – Trustee Report for the Financial Year 1st June 2023 to 31st May 2024** 

## **Introduction** 

The trustees of Begbroke Village Hall are pleased to present their annual report for the financial year ending 31st May 2024. This year has been one of strong operational performance, a full recovery from the impact of COVID-19, and key facility improvements to enhance the hall for community use. 

## **Financial Overview** 

The charity remains in a stable financial position, with strong income from hall bookings and continued support from the Begbroke Social Club. The independent examiner has reviewed the accounts and confirmed they accurately reflect the financial position of the hall. 

**Total Income:** £25,139 

**Total Expenditure:** £27,186 

**Bank Balance (31 May 2024):** £34,326 

Although the expenditure has surpassed the income, the reserves remain robust. This ensures that continued investment in the maintenance and enhancement of the hall is feasible. 

## **Operational Highlights** 

- **Bookings:** The hall saw strong bookings throughout the year, marking a full recovery from the COVID-19 lockdowns. 

- **Facility Improvements:** Significant investment was made in the hall’s infrastructure, including: 

- New flooring in the lounge (£1,980) 

- Installation of a new heating system (£6,255) 

- New ceiling installation (£2,692) 

- Refurbishment of all fire doors to enhance safety and longevity. 

- **Community Engagement:** The Begbroke Social Club continued to thrive, with its family nights on the third Friday of each month proving to be a great success. These events have brought many young families together and reinforced the hall’s role as a hub for the 



community. The social club’s donations have also made a significant contribution to the hall’s finances. 

## **Independent Examination** 

An independent examiner reviewed the charity’s financial records in accordance with the Charities Act 2011. The report confirmed that bookkeeping records are accurate and comply with legal requirements. Since the charity’s income exceeded £25,000, a full trustee report and accounts submission to the Charity Commission may be required. 

## **Acknowledgements** 

The trustees would like to express their sincere gratitude to Jude Skipp for her exceptional work as Treasurer over the past year. Her dedication and diligence have been instrumental in managing the charity’s finances effectively. 

We also extend our thanks to all those who have supported Begbroke Village Hall—whether through bookings, donations, or volunteer efforts. Your contributions ensure that the hall remains a valued community resource. 

## **Conclusion** 

Looking ahead, the trustees remain committed to maintaining and improving the hall for the benefit of the community. We anticipate another successful year and will continue to ensure that the hall operates efficiently and sustainably. 

## **Signed on behalf of the trustees:** 

Marco van der Linden (Trustee) 

Chairman – Begbroke Village Hall Management Committee 26th March 2025 



## **BEGBROKE VILLAGE HALL YEAR END ACCOUNTS TO 31st MAY** 

|**INCOME**<br>**2023/24**<br>General Hire<br>4,777<br>Invoiced  Hire<br>8,566<br>Playgroup<br>4,500<br>Social Club Donation<br>6,000<br>Harvest Supper 50% donation<br>347<br>Jubilee   Donation<br>0<br>Deposit Payments<br>900<br>OXON Community Grant Fund Donation<br>0<br>County Council Distribution Grant<br>0<br>Payment made in error (see refund below)<br>0<br>Bowls Club Bin Reimbursement<br>49<br>Parish Council Grant<br>0<br>Proceeds of Coronation Raffle<br>0<br>**TOTAL**<br>**25,139**<br>**EXPENDITURE**<br>**2023/24**<br>Electricity<br>4,666<br>Water<br>1,350<br>Insurance<br>1,453<br>Internet<br>497<br>Cleaning/Windows<br>1,645<br>Admin Expenses<br>17<br>PR/Music Licence<br>747<br>Community Oxford Subscription<br>50<br>General Maintenance<br>1,314<br>Large Works<br>13,409<br>Annual Testing<br>762<br>White Goods<br>184<br>Refunded Deposits<br>980<br>Correct Payment made in error (see above)<br>0<br>Miscelleneous<br>112<br>**TOTAL**<br>**27,186**<br>**SURPLUS**<br>**-2,047**|**2022/23**<br>**BANK RECONCILIATION**<br>5,619<br>8,402<br>**Bank at 1 June 2023**<br>**35,568**<br>2,805<br>4,500<br>Plus debtors B/F:<br>234<br>Playgroup<br>885<br>265<br>Gaynor Mitchell - Pilates<br>30<br>0<br>SCAS<br>100<br>800<br>Claire Parsons - Yoga<br>90<br>300<br>Claire Parsons - Yoga<br>120<br>1,000<br>Coffee Morning<br>90<br>34<br>1,315<br>100<br>38<br>Less creditors B/F:<br>0<br>**24,097**<br>0<br>**2022/23**<br>**Profit/loss current year**<br>**-2,047**<br>2,078<br>931<br>**34,936**<br>1,493<br>668<br>1,339<br>**Bank at 31 May 2024**<br>**34,326**<br>79<br>282<br>Plus debtors C/F:<br>50<br>Yoga - Claire Parsons<br>90<br>1,145<br>Pilates - Gaynor Mitchell<br>30<br>3,819<br>NHS Carers Training<br>100<br>495<br>NHS Carers Training<br>100<br>NIL<br>Yoga - Claire Parsons<br>90<br>1,185<br>Bright Sparks<br>100<br>1,000<br>610<br>498<br>**14,955**<br>Less creditors C/F:<br>**9,142**<br>0|
|---|---|





34,936

## **Utilites Details** 

|30-Oct-23|DD014|Allied Westmeinster|120.62||
|---|---|---|---|---|
|28-Mar-24|DD032|Allied Westminser|120.62||
|28-Jun-23|DD002|Allied Westminster|120.62||
|25-Jul-23|DD005|Allied Westminster|120.62||
|30-Aug-23|DD006|Allied Westminster|120.62||
|28-Sep-23|DD010|Allied Westminster|120.62||
|28-Nov-23|DD017|Allied Westminster|120.62||
|28-Dec-23|DD022|Allied Westminster|120.62||
|28-Feb-24|DD028|Allied Westminster|120.62||
|29-Apr-24|DD034|Allied Westminster|123.46||
|28-May-24|DD038|Allied Westminster|123.45||
|29-Jan-24|DD025|Allied Wetminster|120.62|**1453.11**|
|28-Jun-23|DD003|Castle Water|82.75||
|28-Jul-23|DD006|Castle Water|82.75||
|30-Aug-23|DD007|Castle Water|168.60||
|28-Sep-23|DD011|Castle Water|224.79||
|30-Oct-23|DD015|Castle Water|224.79||
|20-Feb-24|DD027|Castle Water|85.80||
|20-Mar-24|DD031|Castle Water|83.47||
|17-Apr-24|P244/62|Castle Water|90.24||
|16-May-24|DD036|Castle Water|82.38||
|28-Nov-23|DD018|Castle Water|224.79|**1350.36**|
|15-Dec-23|DD021|Scottish Power|570.84||
|15-Jan-24|DD024|Scottish Power|480.64||
|14-Feb-24|DD025|Scottish Power|749.48||
|18-Mar-24|DD030|Scottish Power|550.52||
|15-Apr-24|P244/60|Scottish Power|554.18||
|16-May-24|DD037|Scottish Power|330.84|**3236.50**|
|29-Jun-23|DD004|SSE|692.09||
|18-Sep-23|DD009|SSE|397.44||
|01-Dec-23|DD019|SSE|339.95|**1429.48**|
|15-Jan-24|DD023|Wholesale Patments|41.40||
|19-Jun-23|DD001|Wholesale Payments|41.40||
|17-Jul-23|DD004|Wholesale Payments|41.40||
|15-Aug-23|DD005|Wholesale Payments|41.40||
|15-Sep-23|DD008|Wholesale Payments|41.40||
|16-Oct-23|DD013|Wholesale Payments|41.40||
|15-Feb-24|DD016|Wholesale Payments|41.40||
|15-Mar-24|DD026|Wholesale Payments|41.40||
|17-Apr-24|DD029|Wholesale Payments|41.40||
|15-May-24|P244/61|Wholesale Payments|41.40||
|15-Nov-23|DD035|Wholesale Payments|41.40||
|15-Dec-23|DD020|Wholesale Payments|41.40|**496.80**|
|||||**7966.25**|





|**Maintenance Details**|**Maintenance Details**||**General**|**Large**|
|---|---|---|---|---|
|28-May-24|P245/70|Pink Plumbing|120.00||
|29-Nov-23|P2311/34|David Verdon Electrical|143.88||
|28-Sep-23|P2309/23|Pink Plumbing|192.00||
|30-Jul-23|P2307/013|Thame Ceilings Lrs||240.00|
|03-Jul-23|P2307/009|Amiantus-Asbeston Surv|294.00||
|27-Dec-23|P2312/38|Bicester Upvc||381.00|
|19-Feb-24|P242/50|Bicester UPVC||381.00|
|30-Oct-23|P2310/29|K Smale-Floor Dep Ref||400.00|
|27-Oct-23|P2310/28|Colin Simpson-Flooring||470.00|
|21-Jun-23|P2306/006|Pink Plumbing|564.00||
|09-Apr-24|P244/59|David Verdon Electrical||608.59|
|14-Mar-24|P243/56|Kennington Flooring||1980.00|
|25-Jul-23|P2307/012|Thame Ceilings Lrs||2692.80|
|31-Jul-23|P2307/014|Hayshams Ltd||6255.88|
||||**1313.88**|**13409.27**|





|**Other Details**|**Other Details**||**White Goods**|**Misc**|**Deposits**|
|---|---|---|---|---|---|
|08-Jan-24|P241/40|Jude Skipp - Printing||||
|27-May-24|P245/67|Jude Skipp||||
|03-Jul-23|P2307/007|J Skipp - Key||5.99||
|25-Jul-24|P245/69|Jude Skipp||||
|03-Jul-23|P2307/008|P Skipp - Mower Fuel||7.28||
|27-Oct-23|P2310/27|J Skipp - Diary||7.99||
|11-Jun-23|P2306/003|J Skipp Mis Items||9.00||
|11-Jun-23|P2306/004|J Skipp Tree Mulch||9.99||
|27-May-24|P245/68|Jude Skipp||10.00||
|13-Sep-23|P2309/020|Jude Skipp - Chair's gift||11.49||
|09-Aug-23|P2308/015|Jude Skipp-Audit Gift||50.00||
|22-Apr-24|DD033|Community First Oxford||||
|05-Mar-24|P243/51|Jude Skipp-Miceowave|184.00|||
||||**184.00**|**111.74**|**0.00**|





|**Subs**|**Donation**|**Admin**|
|---|---|---|
|||5.00|
|||5.00|
|||6.99|
|50.00|||
|**50.00**|**0.00**|**16.99**|





## **VILLAGE HALL BEGBROKE** 

_Charity number: 304264_ 

## Independent examiner’s report to the trustees 

## Financial Year: 1 June 2023 – 31 May 2024 

## **Responsibilities and basis of report** 

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have examined the book-keeping records, all of the supporting material (invoices etc) and the bank statements. I confirm that the book-keeping records accurately reflect this supporting material. 

I also confirm that the management accounts prepared from these records accurately describe the financial situation of the charity as of 31 May 2024. 

I believe that these records were kept as required by section 130 of the Act. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

It was not in my remit to ensure that all internal approvals and procedures for expenditure have been met, but understand that the committee keeps this under careful scrutiny. 

Since the income for this financial year is just above £25k, a trustees report and accounts may need to be submitted to the Charities Commission, in addition to the usual simple income and expenditure totals. The management accounts prepared from the bookkeeping records would appear to be sufficient for this, but the trustees must take responsibility for ensuring the requirements of the Charities Commission are fully met. See https://www.gov.uk/guidance/prepare-a-charity-annual-return 

_Dr W Black                                                                    SIGNED: Broomfield, 2 Cassington Road, Yarnton Kidlington Oxfordshire OX5 1QA                                                                        DATED:     26 July 2024_