| Trustee name | Office (ifany) | Dates acted ifnot forwhole ear |
Name ofperson (or body) entitled toa oint trustee ifan |
Name ofperson (or body) entitled toa oint trustee ifan |
Name ofperson (or body) entitled toa oint trustee ifan |
|---|---|---|---|---|---|
| Brian Amos | Secretary | 01.Q4.20 —9.11.20 | MC | Playing | Fields Assoc. |
| Caroline Stacey | Chairman | 01.04.20 —9.11.20 | MC | Playing | Fields Assoc. |
| Julie Muncey | Treasurer | 9.1 'l.20-31.03.21 | MC | Playing | Fields Assoc. |
| Kristian Burgess | Chairman | 9.11.20-31.03.21 | MC | Playing | Fields Assoc. |
| Sally-Ann Dod |
Secretary | 9.11.20-31.03.21 | MC | Playing | Fields Assoc, |
| John Paul Cristie | Q1.04.20 —09.11.20 | MC | Playing | Fields Assoc. | |
| Peter Mackie | 9.11.20-31.03.21 | MC | Playing | Fields Assoc. | |
| Simon Lowe | 9.11.20-31.03.21 | MC | Playing | Fields Assoc. | |
| Craig Merry | 9.11.20- 3'l.03.21 | MC | Playing | Fields Assoc | |
| Brian Amos | 9.11.20-31.03.21 | MC | Playing | Fields Assoc. | |
| James Griffin | 9.11.20-31.03.21 | MC | Playing | Fields Assoc. | |
| Helen Harman | 9.11.20-31.03.21 | MC | Playing | Fields Assoc. | |
| Barry Hook | 9.11.20-31.03.21 | MC | Playing | Fields Assoc. | |
| Louise Hook | 9.11.20-31.03.21 | MC | Playing | Fields Assoc. | |
| Wayne Campbell | 9.11.2Q-31.03.21 | MC | Playing | Fields Assoc. | |
| Theresa Goss | 9.11.20-31.03.21 | MC | Playing | Fields Assoc. | |
| Niki Stevenson | 9.11.20-31.03.21 | MC | Playing | Fields Assoc. | |
| Basil Poulopoulos | 9.11.20-25.02.21 | MC | Playing | Fields Assoc. | |
| Names ofthe trustees for the charity, ifany, (for example, any custodian | trustees) | ||||
| Name | Dates acted ifnot for whole | ear | |||
| Middleton Cheney |
Parish Council— | ||||
| Custodian Trustee |
| Chairperson's Report -Year ended 31"March 2021 |
|---|
| AGM 9»" August 2021 |
| The Charity was formed 1952.The official name registered with the Charity Commission |
| is 'Memorial Hall and Playing Fields —Middleton Cheney'. We are also known by the |
| working names PFA and Middleton Cheney Playing Fields Association. |
| The Board ofTrustees are responsible for the running ofthe charity and the |
| safeguarding ofits assets. |
| From its conception in 1952 the committee comprises both residents and |
| representatives from the three main sports clubs, Football, Cricket and Tennis, |
| The field is still one ofthe main recreational resources for the village, acting not only as |
| a sports field, but also housing a playpark and providing an invaluable open green space |
| for a multitude ofuses. During lockdown this resource proved invaluable to the |
| community. |
| The current committee took office in November 2020 and there have been many |
| challenges due to the Covid pandemic, however, much work has been taking place |
| which may not always have been visible to the public. We have been updating policies, |
| bringing our governance practices up to date and working to identify the future needs |
| of the hall, pavilion, and field. A new website and email system is in progress to |
| facilitate better communication both within and outside ofthe committee. |
| We have been fortunate to have received several Government backed Covid Grants to |
| support us through the pandemic. Without this support our finances would have been |
| precarious. The lockdown restrictions came into force just a few months after losing the |
| regular income from the use ofthe Memorial Hail by the Social Club, which ceased |
| trading in 3anuary 2020.The sports clubs continued to pay their rent which was a |
| welcome inflow offunds. |
| Short term considerations |
| We hope that, as restriction ease, we will be welcoming back regular community hirers |
| ofthe Memorial Hall. It is not practical currently to reopen the bar orto put in place |
| those works needed to hire the venue out for larger events and parties. |
| Medium term considerations |
| We have spent some funds on modest essential improvements, and requirements for |
| reopening. A systematic rolling programme ofmaintenance needs to be instigated. We |
| are focusing on the best way to utilise the funds we have for the future of the charity. |
| The grant funding has enabled us to ring fence reserves to protect the financiai position |
| ofthe charity going forward. |
| Whilst we have a great team ofgrounds persons that look after the field, we aim to |
| consider the boundaries and other spaces available to us to determine what |
| improvements we can achieve. Ideas such as wildflower areas, improved hedgerows |
| and tidying the boundaries have been suggested. |
| Lon term considerations |
| The buildings as they stand require substantial amounts to be spent to upgrade them |
| and to ensure they meet expectations ofcurrent and potential users. We are wary of |
| spending our funds impulsively as our aim for the future isto provide an improved |
| building. We have invited residents tojoin us on a working party to look at all the |
| options available to us and to determine whether a refurbishment or rebuild would be |
| the best solution, and how to proceed. We welcome input and ideas and are looking for |
| volunteers to become actively involved. Rebuilding the hall is not a new idea by any |
| means and over the years there have been various proposals and plans drawn up. |
| These will be revisited, and a new approach found, This will need to be considered |
| alongside a concerted fundraising effort. A solution may be expensive, but it is |
| necessary ifwe are going to have a facility which will serve the village forthe long term. |
| March 2012 |
| a | e | ~ | s | ~ | e | ~ | e ~ | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | ||||||||||||||
| funds | funds | funds | ||||||||||||||
| to nearest 5 | to | nearest 6 | to nearest 6 | |||||||||||||
| 81Cash | funds | Bank current account | 25,810 | |||||||||||||
| Total | cash | funds | ||||||||||||||
| (agree | balances | with receipts and payments | ||||||||||||||
| account(s)) | ||||||||||||||||
| Unrestricted | Restricted | Endowment | ||||||||||||||
| funds | funds | funds | ||||||||||||||
| to nearest 6 | to | nearest 5 | to nearest S | |||||||||||||
| 82 Other | monetary assets | Grants not | received | at year | end | 9,302 | ||||||||||
| Lettings debtor | 250 | |||||||||||||||
| Prepaid expenditure | 120 | |||||||||||||||
| Fund asset |
to which belongs |
Cost (optional) | Current value o tional |
|||||||||||||
| 83Investment | assets | |||||||||||||||
| Fund asset |
to which belon s |
Cost (optional} | Current value o tional |
|||||||||||||
| 84Assets retained for | the | Insurance | Value | - Buildings | F466,900 | unrestricted | ||||||||||
| charity's | own | use | ||||||||||||||
| Insurance | Value | - machinery, plant and all | Unrestricted | |||||||||||||
| other contents | F88,550 | |||||||||||||||
| Fund | to which | Amount due | When due | |||||||||||||
| Details | liabili | relates | o tional | o tional | ||||||||||||
| 85 Liabilities | Rents received | in advance | 240.69 | |||||||||||||
| Signed by one or two trustees behalf of all the trustees |
on | i | at | Print Name | Date of a proval |
|||||||||||
| K Burgess | - Chairman | 2G ~ 5 ~ 4'L |
||||||||||||||
| J Muncey - Treasurer | QQ ~ 't ~94. |
|||||||||||||||
| CCXXR | 2acco | unts(SS) | 1?/01/2022 |
| Receipts and payments | Receipts and payments | Receipts and payments | accounts | accounts | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| For | the period from |
1st April 2020 | To | 31st March 2021 | ||||||||||||
| ~ | . | ~ | ~. | |||||||||||||
| Unrestricted funds |
Restricted funtis |
Endowment funds |
Total | funds | Last year | |||||||||||
| to the nearest | to the nearest 6 | tothe nearest 6 | to the nearest 6 | to the nearest | 6 | |||||||||||
| A1 Receipts | ||||||||||||||||
| Sports clubs rents | 3,485 | 6,968 | ||||||||||||||
| Hall lettings | 190 | |||||||||||||||
| Government grants - Covid-19 |
31,804 | |||||||||||||||
| Fundraising | ||||||||||||||||
| Equipment sale |
1,000 | |||||||||||||||
| Donation | 4,456 | |||||||||||||||
| Sub total | (Gross income for AR) |
35,289 | 13,45? | |||||||||||||
| A2 Asset. and | investment | sales, | ||||||||||||||
| (see tablej. | ||||||||||||||||
| Sub total | ||||||||||||||||
| Total | receipts | |||||||||||||||
| A3 Payments | ||||||||||||||||
| Field maintenance | and | litter | collection | 1,669 | 4,073 | |||||||||||
| Utilities | 3,003 | 3,003 | 2,367 | |||||||||||||
| Insurance | 2,229 | 2,229 | 2,359 | |||||||||||||
| Premises licence | 180 | "l80 | 650 | |||||||||||||
| Waste disposai and cleaning |
575 | 179 | ||||||||||||||
| Equipment maintenance |
574 | |||||||||||||||
| Premises maintenance | and | upgrade | 3,310 | 3,310 | 5,759 | |||||||||||
| Traning, subscriptions |
and licences | 70 | ||||||||||||||
| Sub total | 11,885 | |||||||||||||||
| A4 Asset and | investment | |||||||||||||||
| purchases, (see table) |
||||||||||||||||
| Sub total | ||||||||||||||||
| Total | payments | 11,885 | ||||||||||||||
| Net ofreceiptsi(payments) | 23,404 | 23,404 | ||||||||||||||
| A5 Transfers | between | funds | ||||||||||||||
| AS Cash funds last year | end | 2,406 | 4,472 | |||||||||||||
| Cash funds | this year | end | 25,810 | 25,810 |
| Setovt | on~~ | |||
|---|---|---|---|---|
| As the chan@strustees, yov afe f8sponslbl8 a~nts in accordance~the requirements |
fofth8 prepa~n ofM ofthe Cha~s Act 20$'i |
|||
| ("theAct"). |
| l have CQIrIplated my examination. i cdnfsrn ~t no IrIaterial Inatters have |
|---|
| r8spect: th8a~ntilng records w8re not k8pt In accordance with~n 930 |
| ofth8 Charities Act; or the accounts did not award ~$the accounting rods; or the ~vnts did not~~~the appl~M requ~nts concerning the form and corrtent of~vnts setM inM Charities (A~nts andR~jR~vfetions 2008GMr than a~ r~vire~nt that th8a~M give a true and 'falf vI8w Mich ls not a rnatter |
| considered as part ofan independent 8MNination. |
| l have no concerns and hav8 come across no otheI' fnatters In connection |
| with the exaIninatlon towhich attention shovki be drawn in this report in order toenable apr~r understanding oftheac~ts tobe~ed. |
| *Pt ethe wonfsin the bracketsif they do not apply. |