## ## ## |Trustee name|Office (ifany)|Dates acted ifnot forwhole
ear|Name ofperson (or body) entitled
toa
oint trustee
ifan|Name ofperson (or body) entitled
toa
oint trustee
ifan|Name ofperson (or body) entitled
toa
oint trustee
ifan| |---|---|---|---|---|---| |Brian Amos|Secretary|01.Q4.20 —9.11.20|MC|Playing|Fields Assoc.| |Caroline Stacey|Chairman|01.04.20 —9.11.20|MC|Playing|Fields Assoc.| |Julie Muncey|Treasurer|9.1 'l.20-31.03.21|MC|Playing|Fields Assoc.| |Kristian Burgess|Chairman|9.11.20-31.03.21|MC|Playing|Fields Assoc.| |Sally-Ann
Dod|Secretary|9.11.20-31.03.21|MC|Playing|Fields Assoc,| |John Paul Cristie||Q1.04.20 —09.11.20|MC|Playing|Fields Assoc.| |Peter Mackie||9.11.20-31.03.21|MC|Playing|Fields Assoc.| |Simon Lowe||9.11.20-31.03.21|MC|Playing|Fields Assoc.| |Craig Merry||9.11.20- 3'l.03.21|MC|Playing|Fields Assoc| |Brian Amos||9.11.20-31.03.21|MC|Playing|Fields Assoc.| |James Griffin||9.11.20-31.03.21|MC|Playing|Fields Assoc.| |Helen Harman||9.11.20-31.03.21|MC|Playing|Fields Assoc.| |Barry Hook||9.11.20-31.03.21|MC|Playing|Fields Assoc.| |Louise Hook||9.11.20-31.03.21|MC|Playing|Fields Assoc.| |Wayne Campbell||9.11.2Q-31.03.21|MC|Playing|Fields Assoc.| |Theresa Goss||9.11.20-31.03.21|MC|Playing|Fields Assoc.| |Niki Stevenson||9.11.20-31.03.21|MC|Playing|Fields Assoc.| |Basil Poulopoulos||9.11.20-25.02.21|MC|Playing|Fields Assoc.| |Names ofthe trustees for the charity, ifany, (for example, any custodian||||trustees)|| |Name||Dates acted ifnot for whole||ear|| |Middleton
Cheney|Parish Council—||||| |Custodian
Trustee|||||| ## ## ## ## |Chairperson's
Report -Year ended 31"March 2021| |---| |AGM 9»" August 2021| |The Charity was formed 1952.The official name registered
with the Charity Commission| |is 'Memorial
Hall and Playing Fields —Middleton
Cheney'. We are also known
by the| |working names
PFA and Middleton
Cheney Playing Fields Association.| |The Board ofTrustees are responsible
for the running ofthe charity and the| |safeguarding
ofits assets.| |From its conception
in 1952 the committee
comprises both residents
and| |representatives
from the three main sports clubs, Football, Cricket and Tennis,| |The field is still one ofthe main recreational
resources for the village, acting not only as| |a sports field, but also housing a playpark
and providing
an invaluable
open green space| |for a multitude
ofuses. During lockdown
this resource proved invaluable
to the| |community.| |The current committee took office in November
2020 and there have been many| |challenges
due to the Covid pandemic,
however,
much work has been taking place| |which may not always have been visible to the public. We have been updating
policies,| |bringing
our governance
practices up to date and working to identify the future needs| |of the hall, pavilion,
and field. A new website and email system is in progress to| |facilitate better communication
both within
and outside ofthe committee.| |We have been fortunate to have received several Government
backed Covid Grants to| |support
us through
the pandemic. Without this support our finances would have been| |precarious. The lockdown
restrictions
came into force just a few months after losing the| |regular income from the use ofthe Memorial
Hail by the Social Club, which ceased| |trading
in 3anuary 2020.The sports clubs continued to pay their rent which was a| |welcome inflow offunds.| |Short term considerations| |We hope that, as restriction ease, we will be welcoming
back regular community
hirers| |ofthe Memorial
Hall. It is not practical currently to reopen the bar orto put in place| |those works needed to hire the venue out for larger events and parties.| |Medium term considerations| |We have spent some funds on modest essential
improvements,
and requirements
for| |reopening.
A systematic
rolling programme
ofmaintenance
needs to be instigated. We| |are focusing on the best way to utilise the funds we have for the future of the charity.| |The grant funding
has enabled
us to ring fence reserves to protect the financiai position| |ofthe charity going forward.| |Whilst we have a great team ofgrounds persons that look after the field, we aim to| |consider the boundaries
and other spaces available to us to determine
what| |improvements
we can achieve. Ideas such as wildflower
areas, improved
hedgerows| |and
tidying the boundaries
have been suggested.| |Lon
term considerations| |The buildings
as they stand require substantial
amounts to be spent to upgrade them| |and to ensure they meet expectations
ofcurrent and potential
users. We are wary of| |spending
our funds impulsively
as our aim for the future
isto provide an improved| |building.
We have invited residents tojoin us on a working party to look at all the| |options available to us and to determine
whether
a refurbishment
or rebuild would be| |the best solution, and how to proceed. We welcome input and ideas and are looking for| |volunteers
to become actively involved.
Rebuilding the hall is not a new idea by any| |means and over the years there have been various proposals
and plans drawn
up.| |These will be revisited, and a new approach
found, This will need to be considered| |alongside
a concerted fundraising
effort. A solution
may be expensive,
but it is| |necessary
ifwe are going to have a facility which will serve the village forthe long term.| |March 2012| ||a|||e|||~||s|~|||e|~|e ~|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||Unrestricted||Restricted||Endowment| |||||||||||||funds|||funds|funds| |||||||||||||to nearest 5||to|nearest 6|to nearest 6| |81Cash|funds||||Bank current account||||||||25,810|||| ||||||||||Total|cash|funds|||||| ||||||(agree|balances|||with receipts and payments|||||||| ||||||||||||account(s))|||||| |||||||||||||Unrestricted||Restricted||Endowment| |||||||||||||funds|||funds|funds| |||||||||||||to nearest 6||to|nearest 5|to nearest S| |82 Other|monetary assets||||Grants not|received|||at year|end|||9,302|||| ||||||Lettings debtor||||||||250|||| ||||||Prepaid expenditure||||||||120|||| |||||||||||||Fund
asset|to which
belongs|Cost (optional)||Current value
o tional| |83Investment||assets||||||||||||||| |||||||||||||Fund
asset|to which
belon s|Cost (optional}||Current value
o tional| |84Assets retained for|||the||Insurance|Value||- Buildings||F466,900||unrestricted||||| |charity's|own|use||||||||||||||| ||||||Insurance|Value||- machinery, plant and all||||Unrestricted||||| ||||||other contents||F88,550|||||||||| |||||||||||||Fund|to which|Amount due||When due| ||||||Details|||||||liabili|relates||o tional|o tional| |85 Liabilities|||||Rents received|||in advance|||||240.69|||| |Signed by one or two trustees
behalf of all the trustees|||on|||||i|at||||Print Name|||Date of
a proval| ||||||||||||||K Burgess|- Chairman||2G
~
5
~ 4'L| ||||||||||||||J Muncey - Treasurer|||QQ
~ 't
~94.| |CCXXR|2acco|unts(SS)||||||||||||||1?/01/2022| ||||||||||Receipts and payments|Receipts and payments|Receipts and payments|accounts|accounts|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||For|the period
from|1st April 2020|To||31st March 2021|||| |||||~||.|~|~.||||||||| |||||||||Unrestricted
funds||Restricted
funtis|Endowment
funds||Total|funds|Last year|| |||||||||to the nearest||to the nearest 6|tothe nearest 6||to the nearest 6||to the nearest|6| |A1 Receipts||||||||||||||||| |Sports clubs rents|||||||||3,485||||||6,968|| |Hall lettings|||||||||||||||190|| |Government
grants - Covid-19|||||||||31,804|||||||| |Fundraising||||||||||||||||| |Equipment
sale|||||||||||||||1,000|| |Donation|||||||||||||||4,456|| |Sub total|(Gross income for
AR)|||||||||||||35,289|13,45?|| |A2 Asset. and|investment|||sales,||||||||||||| |(see tablej.||||||||||||||||| ||||Sub total|||||||||||||| |||Total||receipts||||||||||||| |A3 Payments||||||||||||||||| |Field maintenance|and|litter|collection||||||1,669||||||4,073|| |Utilities|||||||||3,003|||||3,003|2,367|| |Insurance|||||||||2,229|||||2,229|2,359|| |Premises licence|||||||||180|||||"l80|650|| |Waste disposai
and cleaning|||||||||575||||||179|| |Equipment
maintenance|||||||||574|||||||| |Premises maintenance||and|upgrade||||||3,310|||||3,310|5,759|| |Traning,
subscriptions||and licences||||||||||||||70| ||||Sub total||||||11,885|||||||| |A4 Asset and|investment|||||||||||||||| |purchases,
(see table)||||||||||||||||| ||||Sub total|||||||||||||| ||Total||payments|||||||||||11,885||| |Net ofreceiptsi(payments)|||||||||23,404|||||23,404||| |A5 Transfers|between||funds|||||||||||||| |AS Cash funds last year||||end|||||2,406||||||4,472|| |Cash funds||this year|||end||||25,810|||||25,810||| |Setovt|on~~|||| |---|---|---|---|---| |||As the chan@strustees, yov afe f8sponslbl8
a~nts
in accordance~the requirements|fofth8 prepa~n
ofM
ofthe Cha~s Act 20$'i|| |||("theAct").||| |l have CQIrIplated my examination.
i cdnfsrn ~t no IrIaterial Inatters have| |---| |r8spect:
th8a~ntilng
records w8re not k8pt In accordance
with~n 930| |ofth8 Charities Act; or
the accounts did not award ~$the accounting rods; or
the ~vnts
did not~~~the appl~M requ~nts
concerning the form and corrtent of~vnts setM inM Charities
(A~nts andR~jR~vfetions 2008GMr than a~ r~vire~nt
that th8a~M give a true and 'falf
vI8w Mich ls not a rnatter| |considered as part ofan independent
8MNination.| |l have no concerns and hav8 come across no otheI' fnatters In connection| |with the exaIninatlon
towhich attention shovki be drawn
in this report in
order toenable apr~r understanding
oftheac~ts tobe~ed.| |*Pt
ethe wonfsin the bracketsif they do not apply.|