King's Sutton Millennium Memorial Hall and Health Centre Registered Chanty: Kings Sutton Mermrial Hall No.. 304212 Chairman's Annual Report to the Annual General Meeting held 20 Aprll 2026 This report has been prepared primarily for the purposes of it accompanying the Annual Retum the Trustees have to provide to the Chanty Commission and also for a wider audience in the ,ng'S Sutton Times,. It is intend&d to provide a brief overview of the organisation and finanS of the Millennium Memorial Hall and Health Centre during the operating year 1 January- 31 Drnber 2025. The organlsatlon. trustees and Committee of Management The trust deeds specify that the composrtion of the Committee of Pdanagement should comprise four trustees elected at the Annual General Meeting together with up to four more co-opted trustees, as well as Representats've Members appointed by a number of village organisations (oryinalty 16 now 12). The full committee continues to meet On every three months - usualty on the third Monday ofthe month in May. August. Novemberand February- to decide upon policy, approve payments and to receive reports from the Hall Manager and the Management Sub-commfftee. During the past year the latter has comprised Bob Burrell Chairman Ann Morton Secretary Treasurer Hazel Greaves Nicole Grundy Tim Inshaw The Sub-committee has continued to meet regularly betsveen full trustee meetings to identrfy issues and make recornmendations. The charitable twst conlinues to employ a Hall Manager, {18 hours per week) and a cleaner, on a part-time basis (average of 10 hours per week). Hall During the last caFendar year the Iwo function halls have continued to be reasonabty well used during the week by a mixture of regular societies and clubs and occasional users. However, the Halls remain underused at the weekend - something the trustees are keen to address and to this end, are working towards signfficantty upgrading the website to promote the hirirKJ of the halls. Health Centr• The income of the Hall continues to be heavity subsidised by the rentsl of seven rooms within the Health Centre part of the building. The trUstS aim to ensure that, as far as lof3
King's Sutton Millènnium Memorial Hall and Health Centre Registered Charty.. Kings Sutton frAemml Hall No. 304212 possible, the tenants continue to offer health or wellbeing servtces and it is pleasing to note that there have been no tenant changes during the past twelve months. The ground fioor ro(Yns continue to be used by an audiok)gist (iwo rooms). a medical aesthetics clinician. a skin therapist and a hairdresser. The first floor rooms continue to be occupied as the Parish Clerk's office and a clinical psychologists practice. Finance As detailed in the Treasurerfs separate report. the total income for the building (ie the Hall and the Health Centre) for the period 1 January - 31 December 2025, was £72,184. Totsl expenditure for the period was £75.905 - meaning there was a deficit of £3,721. A8 reported last year. this is largely attributable to the cost of energy (£11,300 total for gas and electricty) for which we now have to pay 20% VAT (previously charged at 5%) and business rates (£1,508) for which we now only get 80% relief (prevlously In addition. over £34,000 was spent on maintenancelrepairs and some significant building improvements which are detsiled later in the report. Because of these financial pressures, the trustees felt that a 5% increase in renlal charges with effect from 1 January and hiring fees from 1 April 2026 was reasonable. For insurance rebuilding cx)sts the building is assessed at £3,300,000. Resep4es remain healthy at just over £180.000 (actual value of CCLA shares at 31.12.2025 = £339,254). Bulldlng Improvementslslgnlflcant repalrn The following major maintenanc8timprovement woth has been undertaken during the year.. refurbishment and redecoration of ground floor of Health Centre (£1,500) upgrade of audio loop system in small hall (£1,000) replacement of fire control and indicator panel (£850) replacement of fluorescent lights'ng in large hall. corridor and Wcs with LED lighting {£7.500) installation of new gas boiler (£3,250) upgrading of gas boiler heating system controls {£1.500) website development (ongoing) (£2,000) Personnel I would like to place on record my thanks for the continued dedication and hard-wo of the Secretsry. Ann Morton. our new Treasurer, Hazel Greaves (ably assisled by her predesSOr, Nicole Grundy) and Tim Inshaw. I would also like to pay tribute to the valued contribution of Lynn Warburton (Over 508 Club, Tony Camey (sequen Dancing Club) and Anne Hayter (Bridge Club) who are 2of3
King's Sutton Mlllennlum Memorlal Hall and Health Centra Registerwj Charly: "ng$ Suttcm Mom1 Hall No.. 304212 stepping down as representative membws of the management committee after a number of years. Conclusion The trustees recognise that after a quarter of a century of use the buikling is beginning to show rts age and that serious consideration will have to be gtven to planning for its long lemi upkeep and care. This may for example mean investing in upgrading the roof insulation and refurbishing ts male and female toilets within the Hall. We are keen to ensure the building remains the village's most valued mcxlem asset. Bob Burrell - Chair of Trustees I Committee of Managemenl, April 2026 Ll8t of trustses 202 Electsd at 2025 AGM (4) Bob Burrel Hazel Greaves Ann Morton Tim Inshaw Chair Treasurer Secretary Cowopted (upto 4) Anne Burrell Laura Boggeln Nicole Grundy Vacant (1) Organl8atlon8' ReprnsentatiVa8 (12) Ross Field Parish Council Lynn Warburton 50 Plus Club Anne Hayter Bridge Club Helen Feather Garden Club Lynette Owen Lynn Reason Tony Camey Vacant Robert Sharpe Abby Lintern Zander Lavall Vacant Mothers and Toddlers sequen Dance Group Parochial Church Council Playing Fields Associth'on Baptist Church School Governors School PTFA 3of3
Klng's Sutton Mlllonnlum Mernorlal Hall & Health Centre Regi8tsr&J Charity No. 304212 Income & Acc(4Jnt 1st Januwy. 31st Decern 2025 A• at 318t D•c•mb•r 21)25 2025 34.904.55 20,338.00 5.704.50 2025 18.533.04 5.667.34 5,621.01 1.028.80 876.44 26,922.57 7,349.16 2,968.64 392.42 3,6.29 1,887.14 1,508.39 83.96 tYTD 101% 89% Hlrfng Foès Health Cenlre1grouThJ floor) Meets'ng rooms lfirgt floor) Subtrbct lor 80% 0panCY Partsh Councll Donatlons Solar Panel8 . F¥ed In Tailly Salvaon Arrny EV Chorg•ma8ter Refunds Health Contr• Doposits Int8re8t 37,000 21. 150 6, 150 ,300 2,208 W&Jes & Pens 18,328 6,40Q 93% 0% 139% 700 147% 97% 107% 3.078.50 Tabgpts)1nt8mo{ G•narnl mointen•nce Misc. N•w Boll•r Insurance amln 25.144 3.149.$2 2516 517.36 3,071.08 10$% 18% 155 185 100 1,000 212% 3086% 189% 151% 85% Subs & LicntJ Bu81n088 Rats8 Bank Charge# Buldlro FurKI 1.345.72 i. 100 122% 130 72.184.39 68.063. 109% 75.90S.20 68,292.70 111% HS8C Bank Coventry Bsc CCLA Inv8$lmenl aOunt 8.728.18 47,140.28 130 CX)O.OQ HSBC Bank Covonty Bsoc CCL4 Invostrn1 ac(y)unt 8.161.63 B8l&ncé mgd•frfyn 41.986.00 £6500 tof lo HSBC f)Jrml a¢Munl 130,000.th) £1345.72 pakl In 180 147.63 4,720.81 180 147.03 Tot*l• Tol•l• 1BO 147 63 CCLA Actual woth lal 318t Doc 25) J39353.79 Balance D6posS1 Withdrawal Intw8st 313822 23.95 3162.17
Kings Sutton Millennium Memorial Hall Re8eNes shal be aCcul8tad to ensure the facilhies prov by tho King's Sutton Mi118nnwm meMla1 Hall shall be able, so far as is pos. to Mntinue 12 morrths in tho event of adverse aThl unfor&seen circumstaw. and for the lrytyerm m•nknn and recon8truGtiM of the tIlding fabri There shall be two Reserves. a Propty Fundforthe reln arKI mw refurt)Istrnnt of the buikling fabric ar#J a General Reserve for dl other wrposes including repair and repla¢ement of Item818yStems inside atml JtsKI8 the bjikling. This 18 to adxeved ty. THE PROPERTY FUND-A DESIGNATED FUND . Th1818 8 de8ignat•d fund to be used for th8 reLx)n1 and major refurbthment of the building fabric. Hthyever. money hdd in this fxI can, in extremis. be used for any other purpos88. An additional amount of mOY (Clffrenty £5000) should be trans, annualty, Into this fuThJ from profits made iTryear. The target for this fu1 is to reach up to 50% crf ts 88t#)thl re-tlIdlrrfj COBts of the h811 preml8e8. (TrE rrent iMwanc• valuatm16 £3,300.[). THE GENERAL RESERVE-AN UNRESTRICTED FUND The General R88erve 8hwld b8 neittrr Dwnated nor Restricted. AS 8UGh it 18 an Unrestrlcted Fund and can be used as a re8er¥e in any way. indudiTrJ as a means of addres8lng annual108888 for short pd$ of tTh and to meet the costs of unbudgeknj repair and replacement of major items within in the interior or exterior of building. The fund 18 fed by in-year surpluses and - under nornial circum8tanc88- It 8houkl be kept at a total value that is equivalent to at least 20% of annual income. REVIEW The Tru8tee8 will review th* policy annuaHy aTra Inca this wllcy document togetrmr with details of the Propoty FurKI arKI the Genwal R&qerve in the Tru8tee8 Annual Report. RESERVES HELD Q 318T DECEMBER 2025 Property Fund: £339.253.73 held in the CCLA in%estsnent accounL General Reserve: £50,147.63 hekl in the HSBC fAffrent xccxmt arKI Coventry Building SOcty. Bob Burrell Chairnian: King's Sutton Millennium Manorial Hall manat Committee.
Independent examinerfs report to the trustees of King's Sutton Millennium Memorial Hall I report to the trustees on my examination of the accounts of Kir¥J'8 Sutton Millennium Memorial Hall (the Trust) for the year erKlad 31 D8cemb8r. 2025. Re•pon•lbllltlo8 and ba818 of rnport A8 the charity trustees of the Tnjst. you are responsible for th8 preparation of the accounts In accordance wilh the requirements of the Charities Act 2011 (Yhe Act,). I report in respect of my examinalion of the Trusfs accounts carrie(l out urKler section 145 of the 2011 Act and in carrying out my examinats'on. I have follo*d all the apklicable Directions given by the Charity Commi88ion under 8edion 145(5Xb) of the Ad. Ind•pend•nt •x•mln•V• •tat•m•nt I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which give me cause to believe that in any material respect: 1. accounting records not kept in rest of tr Trust as required by 8ection 130 of the Act., 2. the accounts do not aCd wrth th08e recud8. I have no concem8 and have c<)me across r other matters in CA)nnecti(m with the examination to which attention should be drawn in this report in order to enable a FYoper under8tsndiNJ of the accounts to be reached. W. Ronald Irvlng, B.Com., CA.. Chartered Accountant Greenfdds Hou88, Banbury Lane, King's Suiton. Date: Awil. 20. 2026