Registered Charity No: 304179 PHOENIX YOUTH CENTRE ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025
PHOENIX YoisfH CENTRE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025 Trustees Mrs E Bedford - President and Honorary Secretary Mr J Boyes- Chairman Mr J Spires - Treasurer Mrs L Cranham Secretary Mrs E Bedford Registered Address Phoenix Youth Centre Ashby Road Daventry Northants NN11 OQE Charity Number 304179 Bankers: HSBC Accountants D A Roberts Accountancy servIs Limited Chartered Accountants 41 Newbury Drive Daventry Northants NN11014VQ Page 1
PHOENIX YOUTH CENTRE CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025 CONTENTS PAGE Report of the Trustees Independent Examinerfs Report Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements 8-10 Detailed Statement of Finanrial Activtb'es 11-12 Page 2
PHOENIX YOUTH CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2025 The trustees present their report and accounts for the year ended 31 March 2025. STRUCTURE, GOVERNANCE AND MANAGEMENT Govemlng Document The charity is govemed by its Constitution which was adopted on 12 April 1962, and amended in April 2005, June 2006, June 2015, July 2016 and January 2022. Appointment of Truste8S Trustees shall be elected by the Membership of the Charity at the Annual General Meeting. Objects To improve the life chanS of children and young people in the Daventy Distrtct by providing leisure time activities which help develop them in mind, body and spirit. so they may mature as individuals and members of society. Public Benefit In planning our activib'es for the year we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. The focus of our activities remains a programme of youth orientated events and actrvtties. This benefits young people by developing their self-Confiden, social and life skills. We welcome all young people regardless of personal background, faith, gender or personal circumstances and we believe this philosophy of openness to all enriches everyone through the sharing of the skills, aptitudes and life experiences of our young people. ACHIEVEMENTS AND PERFORMANCE Financial Review The Accounts have been prepared in accordance with the Charities SORP {FRS 102). This year the Accounts have again been prepared on an a¢ualS basis. by the inclusion of debtors and creditors at the year end. This method of accounting prCyJuS a set of Accounts that show the full financial position of the Charity at the year end. The Accounts show a small loss for the year of £4,551 (2024 Profit - £19,500), giving total funds carried forward of £163,217 (2024- £167,768). Page 3
PHOENIX YOLrrH CENTRE STATEMENT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2025 STATEMENT OF TRUSTEES RESPONSIBILITIES The Constitution requires Accounts to be prepared by the Trustees for each financial year, which show a true and fair view of the state of affairs of the Chanty as at the end of the financial year and of the surplus or deficst of the Charity for that period. In preparing those accounts. the Trustees are required to.. select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent. follow applicable accounts'ng standards, subject to any material departures being disclosed and explained in the accounts", prepare the accounts on the going concem basis unless it is inappropriate to presume that the Charity will continue its activities. The Trustees are responsible for keeping proper accounting records which disclose. with reasonable accuracy, at any time, the financial position of the Charity and to enable them to ensure that financial statements comply with the Charities SORP (FRS 102). They are also responsible for safeguarding the assets of the Charity and, hence, for taking reasonable steps for the prevention and detection of fraud and other irregularities. CHAIRMAN'S REPORT I would like to thank Marie and all of the DPSA staff for all of their hard work, Commttment and professionalism over the past year. Marie and her team should be congratulated on continuing to deliver a high quality programme, so consistently, day in day out, and with such passion and determination, to well over 500 members. The numbers you cater for on a weekly basis speak for themselves. Maintaining this fabulous facility is also a huge undertaking for Marie and the staff. and again our expectations are consistently exceeded. You only need to look around today and you can see how immaculate and well maintained the pla is. I can't help say again that, l am sure I speak on behalf of all of the trustees when I say that it is so reassuring to know that such a fantastic community facilty, is in such safe and competent hands. and we have no doubt that these high and exacting standards will continue over the coming months and year. In my role as Chairman, I will continue to support Marte in every way I can, with a sharp eye on maintaining a secure and stable long term future for the centre and rts users, and with a specific focus on supporting Marie and her team to continue to build on the diversity of the ntreS offer in order to achieve the Charity's aims. We as trustees, l am sure like everyone here. are looking forward to another positive year ahead, one with stability and diversity at its core. and a year in which effort and energy is rewarded with progress and success. I would like to thank Marie and all of the DPSA stsff for all of their hard work, commitment and resilience over the past year. os-0< This report was approved by the Board of the Trustees on ........ Mr J Boyes Page 4
INDEPENDENT EXAtdlNER'5 REPORT TO THE TRUSTEES OF ThE PHQENIX YOUTH CEèfflie YEAR ENI)ED 31 ST IIARCH 2025 ferth ¥t tt Unts d 1h2 Cnatr fc the ye¥ ended 31 Ilaffjty 2023 vth£ti are s oul on p4es 6 10 12 The Irusiees are resp)rJe fror Its rrepwalion al tr aGiti' YI Tr4 trb'%ees rw&w at ali a211 :s reoJ,'red fly this ufthr 5e• 141,2,, 01 the .11 (tr :'J4 1 l•d} 3rd ttt an I,-rwVrtent exaAl11¥ s rj&2 ,ty's gr%s i.wTe ex.41 £24 KI e afe q'th71Efiett dndertakb> •tre extif4Trr4&w tsy a qua i. rrwtw o,, IM Iriststute of crwtwl PAXD'n1apts Engaryi ar btr&'e5. Having oursesvés th¥1 ctwfy ts not suw to 8n unw COTWWiy ar 6 éw lor mdependèftt exarnnatn, 4 s ujr feswwDtlfy to Ihe 13)Unts undeT sKon 745 01 2011 N£L wrttl trK)se TWCS It so LrQknoes ol any uWSJaS ktery6 ry asx¢SufvS w Lf.e )UnIS. and ewap.at4ys Iw y<X¥ 25 - .. evidence tr1 wo,:. ~ be requKed and no oxThnwi 6 gNen as lo wtettw xcomts prts&it prstsre wièb KctsdnL' ard with amn*ng 41 Newtxjry Drw No¢triants NN11 Ovrt) S¥ratur•.
PHOENIX YOUTH CENTRE STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted funds Restricted funds Total 2025 Total 2024 INCOME Income from generated funds Donations Income from investments Income from charitable activities Other income 2,231 5,140 304,436 5,200 2,231 17 5,140 1,615 304,436 288,738 5,200 6,000 Total 317,007 317,007 296,370 EXPENDITURE ON Costs of generating fijnds Expenditure on charitable activities 321,558 321,558 276,870 Totsl 321,558 321,558 276,870 NET INCOME (4,551) (4,551) 19,500 Net movement in funds (4.551) (4,551) 19,500 RECONCILIATION OF FUNDS Total funds brought forward 167,768 167,768 148,268 TOTAL FUNDS CARRIED FORWARD 163,217 163,217 167,768 Page 6
PHOENIXYOUTH CENTRE STATEMENT OF FINANCIAL POSITION YEAR ENDED 31ST MARCH 2025 2025 2024 Notes FIXED ASSETS Tangible assets 58,326 62,226 CURRENT ASSETS Stock Debtors (amounts falling due within one year) Cash at bank and in hand 146 105 111,742 148 1,267 111,089 111,993 112,504 CREDITORS: Amounts falling due within one year 7,102 6,962 NET CURRENT ASSErs 104,891 105,542 TOTAL ASSETS LESS CURRENT LIABILITIES 163,217 167,768 CAPITAL AND RESERVES Unrestricted funds 163,217 167,768 163,217 167,768 These financial statements were approved by the Board ofTrustees on 3 2o%Cand were signed on its behalf by.. ned Jk. MrJB es man Mrs E Bedford President The notes fom part of these financial statements Page 7
PHOENIX YOUTH CENTRE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 1. ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the Chanty have been prepared in accordance wrth the Charities SORP (FRS102) Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. b) Income All incoming resources a included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Expenditure Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to parb'cular headings they have been allocated to acttvth.es on a basis consistent with the use of resources. d) Taxation The charity is exempt from tax on its tharitable actrvities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for partIlar restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when the funds are raised for particular restricted purposes. Designated funds are funds set aside by the trustees out of unrestricted general funds for specific future purposes of projects. Tangible fixed assets Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives. Office Equipment Sports Equipment Café Fixtures and Fittings 25°k reducing baSance 10°/o reducing balance 100/0 reducing balance 250/0 reducing balance g) Stocks Stocks are valued at the lower of cost and net realisable value after making due allowan for obsolete and slow moving items. h) Pension costs The charity operates a defined contribub.on pension scheme. Contributions are charged to the Statement of Financial Activities as they become payable in accordance with the rules of the scheme. Income All income is recognised in the Statement of Financial ActNities On the charity has entitlement to the funds. it is probable that the income will be reIVed and the amount can be measured reliably. Page 8
PHOENIX YOUTH CENTRE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 2. AVERAGE NUMBER OF EMPLOYEES The average number of employees during the year was 9 (2024- 9). No employee reiVed remuneration amounting to rnore than £50,000 in either year. No trustee reiVed any remuneration or reimbursement of expenses. 3. TANGIBLE FIXED ASSETS OFFICE SPORTS EQUIPMENT EQUIPMENT CAFE FIXTURES TOTAL & FirriNGS COST At 1 April 2024 7,457 119.563 3,120 26,878 157,018 Additions 2.479 1,131 3,610 At 31 March 2025 7,457 122,042 3,120 28,009 160,628 DEPRECIATION At 1 April 2024 5,731 63,871 1,628 23,562 94,792 Charge for the year 432 5,817 149 1,112 7,510 At 31 March 2025 6,163 69,688 1,777 24,674 102,302 NET BOOK VALUE At 31 March 2025 1.294 52,354 1,343 3,335 58,326 At 31 March 2024 1.726 55,692 1,492 3,316 62,226 Page 9
PHOENIX YOLrrH CENTRE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 4. STOCK 2025 2024 Stocks 146 148 S. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade debtors Other debtors 105 1,267 105 1,267 6. CREDITORS: AMOUNTS FALLING DUE THIN ONE YEAR 2025 2024 Trade creditors Accruals Taxation and social securty 3,585 3,517 3,271 3,691 7,102 6,962 7. UNRESTRICTED FUNDS Brought forward Incoming resources Outgoing resources Carried forward General fvnd 167,768 317,007 (321,558) 163,217 167,768 317,007 (321,558) 163,217 Page 10
PHOENIX YOUTH CENTRE INCOMING RESOURCES FOR THE YEAR ENDED 31ST MARCH 2025 2025 2024 Incoming resources Incoming resources from generated funds Other Donations 5,140 17 Bank interest received Investment income 2,231 1,615 Charltable Activity Gym Income 304,436 288,738 Other Incoming Resources Grant income 5,200 6,000 317,007 296,370 Page11
PHOENIX YOUTH CENTRE EXPENDITURE FOR THE YEAR ENDED 31ST MARCH 2025 2025 2024 Expenses Cost of generatlng funds Water Heat and light Cleaning Repairs and maintenan Salaries Employers NIC Pension contributions Casual wages Computer costs Travelling expenses Accountsncy fees Professional fees Insurance Printing postage and stationery Telephone Advertising Health and safety Affiliatson and lince fees Centre expenses Donations Bank and EPOS charges Depreciation 2,285 24,704 2,093 48.050 197,161 12,553 4,329 3,772 68 352 2,112 27,893 2,886 11,564 190,817 10,676 3,986 615 1,440 7,740 1,619 2,582 19 1,440 6,068 964 2,452 1,896 963 1,040 539 1,562 7,509 4,942 8,034 321,558 276,870 Page 12