Trustees’ Annual Report for the period
From 1 May 2023 Period start date To 30 April 2024 Period end date Charity name: Braunston Memorial Hall Foundation
Charity registration number: 304163
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision and maintenance of a village hall for the use of the inhabitants of the Parish of Braunston and the neighbourhood. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities of the charity are maintenance of Braunston Village Hall, in accordance with relevant legislation, for the use of village organisations and private individuals from Braunston village and its neighbourhood. This is financed by receipts from hiring it out to village organisations, including: Braunston Preschool, Braunston Parish Council, Braunston Climate Action Network, Village Gardens Association, Jetty Field Pocket Park Committee, The Hive, Friendly Club, Braunston Players, 2nd Braunston Brownies, History Society, Yoga Class, Pop Mobility, Cinema Club, Bowls Club, Braunston Twinning Association, Braunston Paddox Crocket Club, Art Group, Quilters, Crochet Club, Syndicate Dance, Braunston Village Charity, Braunston Heart. The charitable activity is also supported by income from hire for private parties and from use as a polling station. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees receive all applicable up-to-date Charity Commission guidance on public benefit on appointment and are kept updated on changes through quarterly management Committee meetings. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | Maintenance of the village hall is carried out mainly by volunteers who are Trustees. In addition, Braunston Village Gardens Association volunteers maintain the grounds. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity continued to maintain the principal facility in Braunston village used by village organisations and increased the number of bookings from 441 in 2022-23 to 692 in 2023-24. The Preschool operated every day during termtime, providing a valuable facility for local parents and children. The wide range of local organisations making use of the village hall facilitated access by local residents to lectures, classes, craft and recreation activities. It provides a base for the Parish Council which is readily accessible to villagers who have matters to raise and its facilities are used by a number of voluntary groups dedicated to improving the quality of life in Braunston. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Not applicable |
| Performance of fundraising activities against objectives set |
Para 1.41 | The charity does not organise fundraising activities |
| Investment performance against objectives |
Para 1.41 | The charity has no investments |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Despite increases in charges for electricity, the charity maintained a small surplus for the year, while continuing to maintain the village hall in a condition that is fit for purpose. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity has a reserves policy to cover costs of dealing with any unexpected major expenditure on the fabric of or services in the village hall. |
| Amount of reserves held | Para 1.22 | £10000 |
|---|---|---|
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is on a sound financial footing and Trustees have the facility to raise charges if necessary to maintain adequate working capital. There are therefore no significant uncertainties about the charity continuing as a going concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hire charges for use of the village hall facilities. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The charity has no investments. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks to the charity are the adverse consequences of a user suffering harm as a result of the trustees’ actions or negligence. These risks are minimised by undertaking a regular (monthly) safety inspection and prompt remediation of any shortcomings, as well as providing briefings and advice to users. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Braunston Memorial Hall Foundation | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Scheme made by the Secretary of State for Education and Science under Section 18 of the Charities Act 1960 – reference 4967L |
| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Up to 6 trustees are elected at the AGM, with others appointed by village organisations as their representatives and approved by the Management Committee. The Committee may also co-opt trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees are provided with Charity Commission guidance and advice on appointment and are then mentored by existing trustees as required. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The organisational structure consists of a Management Committee comprising all trustees. |
| Relationship with any related parties |
Para 1.51 | Braunston Village Hall premises ae owned by Braunston Parish Council, as custodian trustee. |
| Other |
Reference and Administrative details
| Charity name | Braunston Memorial Hall Foundation |
|---|---|
| Other name the charity uses | Braunston Village Hall |
| Registered charity number | 304163 |
| Charity’s principal address | Braunston Village Hall, The Green, Braunston, Northamptonshire. NN11 7HW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| John Pomfret | Chair | AGM of Braunston Memorial Hall Foundation |
||
| Carrie-Ann Biggs | Treasurer | |||
| Liz Fraser | Secretaryand bookings | |||
| Margaret Hick | Elected trustee | |||
| William Adams | Representative trustee | Braunston Short Mat Bowls Club and Braunston History Society |
||
| Lorraine Arnott | Representative trustee | PopMobility | ||
| Gill Astley | Representative trustee | 24/10/23 to 30/4/24 | Braunston Village Gardens Association |
|
| Sarah Brown | Representative trustee | 24/10/23 to 30/4/24 | Braunston Preschool | |
| Linda Harris | Representative trustee | Braunston Players | ||
| Kate Mawer | Representative trustee | The FriendlyClub | ||
| Tina Newman | Representative trustee | The Hive and Braunston Art Group |
||
| Paula Patterson | Representative trustee | 23/1/24 to 30/4/24 | Braunston Cinema Club | |
| Gwendoline Withall | Representative trustee | 1/5/23 to 3/9/23 | Braunston Preschool | |
| Susan Duddington | Representative trustee | 1/5/23 to 15/1/24 | Braunston Cinema Club |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets The charity does not hold any assets as custodian trustee held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details Not applicable
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) ~~Ww~~ Full name(s) John Richard Pomfret ~~ee ee~~ Position (eg Secretary, Chair Chair, etc) ~~ee~~ Date 9 February 2025 ~~FE~~
Braunston Memorial Hall Income and expenditure account 1 May 2023 to 30 April 2024
| Opening balance (bank) Expenditure Cleaning Service WiFi Electric Water Insurance Janitorial Supplies Membership Premises Costs Deposit Return Total Expenditure Income Petty Cash Car Park Events Parties Library Parish Council The Hive Friendly Club Brownies Preschool Yoga Pop Mobility Cinema Club Twinning Bowls Total Income P&L Balance Closing balance (bank) |
£ 12,226.93 (2,109.00) (90.00) (10,960.41) (323.53) (976.53) (1,061.38) (764.63) (5,105.15) (710.00) (22,100.63) 846.80 900.00 5,645.95 2,125.00 780.15 480.00 153.20 321.25 357.25 11,102.50 280.50 331.50 594.00 427.05 748.00 25,093.15 |
|---|---|
| 2,992.52 | |
| 15,219.45 |
Independent Examiner’s Report on the Accounts for Braunston Memorial Hall
Report to the trustees of Braunston Memorial Hall Foundation on their accounts for the year ended 30[th] April 2024.
Respective responsibilities of trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the requirements of section 43(2) of the Charities Act 1993 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of independent examiners report
My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiners statement
In connection with my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in any material respect the requirements
-
To keep accounting records in accordance with section 41 of the Act ; and
-
To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
Have not been met: or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed 15/08/2024 S P Rolt (signed electronically)
Name: S P Rolt