## **Trustees’ Annual Report for the period** **From 1 May 2023 Period start date To 30 April 2024 Period end date Charity name: Braunston Memorial Hall Foundation** ## **Charity registration number: 304163** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provision and maintenance of a village hall
for the use of the inhabitants of the Parish
of Braunston and the neighbourhood.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activities of the charity are
maintenance of Braunston Village Hall, in
accordance with relevant legislation, for the
use of village organisations and private
individuals from Braunston village and its
neighbourhood. This is financed by receipts
from hiring it out to village organisations,
including: Braunston Preschool, Braunston
Parish Council, Braunston Climate Action
Network, Village Gardens Association,
Jetty Field Pocket Park Committee, The
Hive, Friendly Club, Braunston Players, 2nd
Braunston Brownies, History Society, Yoga
Class, Pop Mobility, Cinema Club, Bowls
Club, Braunston Twinning Association,
Braunston Paddox Crocket Club, Art
Group, Quilters, Crochet Club, Syndicate
Dance, Braunston Village Charity,
Braunston Heart. The charitable activity is
also supported by income from hire for
private parties and from use as a polling
station.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees receive all applicable up-to-date
Charity Commission guidance on public
benefit on appointment and are kept
updated on changes through quarterly
management Committee meetings.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not applicable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |---|---|---| |Contribution made by
volunteers|Para 1.38|Maintenance of the village hall is carried
out mainly by volunteers who are Trustees.
In addition, Braunston Village Gardens
Association volunteers maintain the
grounds.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity continued to maintain the
principal facility in Braunston village used
by village organisations and increased the
number of bookings from 441 in 2022-23 to
692 in 2023-24. The Preschool operated
every day during termtime, providing a
valuable facility for local parents and
children. The wide range of local
organisations making use of the village hall
facilitated access by local residents to
lectures, classes, craft and recreation
activities. It provides a base for the Parish
Council which is readily accessible to
villagers who have matters to raise and its
facilities are used by a number of voluntary
groups dedicated to improving the quality
of life in Braunston.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|Not applicable| |Performance of fundraising
activities against objectives
set|Para 1.41|The charity does not organise fundraising
activities| |Investment performance
against objectives|Para 1.41|The charity has no investments| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Despite increases in charges for electricity,
the charity maintained a small surplus for
the year, while continuing to maintain the
village hall in a condition that is fit for
purpose.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity has a reserves policy to cover
costs of dealing with any unexpected major
expenditure on the fabric of or services in
the village hall.| |Amount of reserves held|Para 1.22|£10000| |---|---|---| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity is on a sound financial footing
and Trustees have the facility to raise
charges if necessary to maintain adequate
working capital. There are therefore no
significant uncertainties about the charity
continuing as a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire charges for use of the village hall
facilities.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The charity has no investments.| |A description of the principal
risks facing the charity|Para 1.46|The principal risks to the charity are the
adverse consequences of a user suffering
harm as a result of the trustees’ actions or
negligence. These risks are minimised by
undertaking a regular (monthly) safety
inspection and prompt remediation of any
shortcomings, as well as providing briefings
and advice to users.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Braunston Memorial Hall Foundation| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Scheme made by the Secretary of State for
Education and Science under Section 18 of
the Charities Act 1960 – reference 4967L| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Up to 6 trustees are elected at the AGM,
with others appointed by village
organisations as their representatives and
approved by the Management Committee.
The Committee may also co-opt trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees are provided with Charity
Commission guidance and advice on
appointment and are then mentored by
existing trustees as required.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The organisational structure consists of a
Management Committee comprising all
trustees.| |Relationship with any
related parties|Para 1.51|Braunston Village Hall premises ae owned
by Braunston Parish Council, as custodian
trustee.| |Other||| ## **Reference and Administrative details** |Charity name|Braunston Memorial Hall Foundation| |---|---| |Other name the charity uses|Braunston Village Hall| |Registered charity number|304163| |Charity’s principal address|Braunston Village Hall,
The Green,
Braunston,
Northamptonshire.
NN11 7HW| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||John Pomfret|Chair||AGM of Braunston
Memorial Hall Foundation| ||Carrie-Ann Biggs|Treasurer||| ||Liz Fraser|Secretaryand bookings||| ||Margaret Hick|Elected trustee||| ||William Adams|Representative trustee||Braunston Short Mat Bowls
Club and Braunston History
Society| ||Lorraine Arnott|Representative trustee||PopMobility| ||Gill Astley|Representative trustee|24/10/23 to 30/4/24|Braunston Village Gardens
Association| ||Sarah Brown|Representative trustee|24/10/23 to 30/4/24|Braunston Preschool| ||Linda Harris|Representative trustee||Braunston Players| ||Kate Mawer|Representative trustee||The FriendlyClub| ||Tina Newman|Representative trustee||The Hive and
Braunston Art Group| ||Paula Patterson|Representative trustee|23/1/24 to 30/4/24|Braunston Cinema Club| ||Gwendoline Withall|Representative trustee|1/5/23 to 3/9/23|Braunston Preschool| ||Susan Duddington|Representative trustee|1/5/23 to 15/1/24|Braunston Cinema Club| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets The charity does not hold any assets as custodian trustee held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ~~Ww~~ **Full name(s)** John Richard Pomfret ~~ee ee~~ **Position (eg Secretary,** Chair **Chair, etc)** ~~ee~~ **Date** 9 February 2025 ~~FE~~ ## **Braunston Memorial Hall Income and expenditure account 1 May 2023 to 30 April 2024** |**Opening balance (bank)**
**Expenditure**
Cleaning Service
WiFi
Electric
Water
Insurance
Janitorial Supplies
Membership
Premises Costs
Deposit Return
**Total Expenditure**
**Income**
Petty Cash
Car Park
Events
Parties
Library
Parish Council
The Hive
Friendly Club
Brownies
Preschool
Yoga
Pop Mobility
Cinema Club
Twinning
Bowls
**Total Income**
P&L Balance
**Closing balance (bank)**|**£**
**12,226.93**
**(2,109.00)**
**(90.00)**
**(10,960.41)**
**(323.53)**
**(976.53)**
**(1,061.38)**
**(764.63)**
**(5,105.15)**
**(710.00)**
**(22,100.63)**
**846.80**
**900.00**
**5,645.95**
**2,125.00**
**780.15**
**480.00**
**153.20**
**321.25**
**357.25**
**11,102.50**
**280.50**
**331.50**
**594.00**
**427.05**
**748.00**
**25,093.15**| |---|---| ||**2,992.52**| ||**15,219.45**| ## **Independent Examiner’s Report on the Accounts for Braunston Memorial Hall** Report to the trustees of Braunston Memorial Hall Foundation on their accounts for the year ended 30[th] April 2024. ## **Respective responsibilities of trustees and examiner** As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the requirements of section 43(2) of the Charities Act 1993 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention. ## **Basis of independent examiners report** My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiners statement** In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements - To keep accounting records in accordance with section 41 of the Act ; and - To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act Have not been met: or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed 15/08/2024 _S P Rolt_ (signed electronically) Name: S P Rolt