TAVERHAM VILLAGE HALL COMMITTEE
ANNUAL REPORT FOR THE YEAR MARCH 2024 – FEBRUARY 2025
Taverham Village Hall, Sandy Lane, Taverham, Norwich NR8 6JR is registered with the Charity Commissioners (No. 304086) and constituted by deed of trust.
A Management Committee comprising seven members elected by the public and seven members representing their organisations (the Parish Council has the right to appoint two representative members) administers the charity.
The objective of the charity is to maintain the Village Hall for the communal benefit of the inhabitants of Taverham and the neighbourhood. The Management Committee aims to provide first class hall facilities at an affordable price for meetings, recreation, and leisure time occupation with the objective for improving the life of local people.
Whilst Taverham Village Hall is run by a Management Committee (all of whom are volunteers) it relies totally on hire fees, fundraising (and occasionally donations and grants) for its income. The land it stands on and surrounding it, belongs to the Parish Council.
Our web site – www.taverhamvillagehall.yolasite.com is regularly updated with the latest news and activities in addition to information regarding clubs and activities.
As always, I begin my report by again confirming that, I am certainly fortunate to be chairman at such an interesting and often challenging time during the ongoing development of the village hall and working with such an enthusiastic committee with a desire to provide one of the best community village halls in the county, thus fulfilling our objectives detailed above. However, although they possess the enthusiasm and desire for completing improvements, they are also aware that the reins must be pulled in at times to ensure projects, though very desirable, are financially sustainable and not to the detriment of more worthy, albeit basic, improvements. I know the entire team continues to be committed to further improve the Village Hall with an impressive refurbishment and redecoration plan in place that will ensure the highest standards are maintained. I genuinely believe that the Management Committee should be proud of their achievements both past and present as despite having to manage difficult trading periods have continually achieved so much.
Some projects may appear to be protracted as the committee not only has to manage finances but to also keep disruption to the absolute minimum in such a busy village hall with over thirty regular groups and their supporters in addition to the casual bookings for a variety of events and family gatherings and apologise if your group has been inconvenienced. The Main Sports hall was one such project and I am glad to report this has now been completed with the delivery of 100 new chairs, on behalf of the committee I would like to take this opportunity to thank TEC Church for their kind contribution toward to cost of this much needed furniture.
Our projects are often ambitious with the coming year no exception as the committee have approved the replacement of all internal doors fitted with electronic locks for added security. Some of the existing are over fifty years old and subject to natural wear and tear. The aim is always to maintain the ambience of a traditional village hall with a subtle touch of modernity. Later in the year the committee aims to improve the smallest of five letting rooms providing a facility that will attract
smaller group activities in a pleasant comfortable environment benefitting from its existing kitchenette which when not in use can also serve the main sports hall. All improvements are funded by hire income, grants, and donations and of course the hard work and dedication of the entire fundraising team including the support of the community in which we serve.
You may remember that we had been approved as a worthy cause to take part in the Broadland District Council, Community at Heart Lottery. As a registered charity fundraising is always a challenging task and by supporting the lottery through our link you can be confident in the knowledge that 50% of the income received will go directly to the Taverham Village Hall Committee towards maintaining and improving the facilities offered. And you could win a jackpot prize of £25,000. www.communityatheartlottery.com and search for Taverham Village.
On behalf of the entire Village Hall Committee, I would like to offer our sincere thanks to our Secretary, Larraine Russell and Treasurer, Tracey Stone who have both performed far beyond their job description requirements. I would like to thank the Parish Council staff for fielding our enquiries from residents and potential hirers, the Management Committee for their help, guidance, and support again over this past year. Not forgetting our hirers as without you, we would not have the ability to maintain the superb facilities offered by your Village Hall.
Bill Warnes
Chairman Taverham Village Hall Committee
10[th] March 2025
TAVERHAM VILLAGE HALL COMMirrEE STATEMENT OF ASSETS AND LIABILITIES AT 28TH FEBRUARY 2025 MONETARY ASSETS 202312024 202412025 Bank and Cash Balances COIF Charities Account Fund Raising Accounts Treasurers Account Cash Floats £77,880.32 3.368.25 1,675.53 38.71 £67,095.33 517.14 116.30 21.08 £82,962.81 £67,749.85 MONETARY LIABILITIES Outstanding to the Inland Revenue £1,883.20 £973.60 NON-MONETARY ASSETS Permanent Endowment Building used by the Charity - Taverham Village Hall is owned by the Management committee and is built on Taverham Parish Council land which is leased. The current Lease expires on 14th Oclober 2029. The rent is one peppercorn, if demanded, payable on 14th October each year. The land and buildings are vested in the Charity Commission and are dated January 1982. Other Assets Non-endowed Held for functional use by the charity. All items are in good wording order. An inventory is undertaken every two years and replacements are made when necessary. Acer Laptop - Secretary (purchased 2nd July 2022 costing £599) Printerlphotocopier purchased on 11 th November 2017, costing £34.99. Panasonic phone and throe drawer filing cabinei purchased from previous Secretary for £70 and new office chair purchased December 2006 from Staples £99.99 (for use of the Secretary at her home address}. Panasonic phone has now been replaced. Seagate Portable Hard Drive Secretary {purchased 13th February 2021 costing £59.99) Telephone/Answerphone (purchased 13th January 2025 costing £37.99) Computer - consisting of hard drive, keyboard and monitor (purchased 1st May 2013 costing £637.40). New printer purchased on 18t17 June 2013 for £59. 99. One answerphone purchased 20fh September 2003 costing £29. 88 (for the use of the Treasurer at her home address). Treasurer will require a new computerllaptop in the near future. Printer no longer working due to cartridge head failure. Treasurer uses own/Parish Council. Printer has been taken to the Recycling Centre - February 2025 Answerphone no longer used - Treasurer uses own home phone.
TAVERHAM VILLAGE HALL CoMMIEE FINANCIAL STATEMENT- MAINTENANCE ACCOUNT- YEAR ENDED 28TH FEBRUARY 2025 Receipts 2023124 2024125 Payments 2023124 2024125 Cash In Hand @ 1-3-2024 Cash in Bank @ 1-3-2024 9.65 6,614.75 9.65 Statt Costs 1,675.53 Inland Revenue Secretary l Treasurer Workplace Pension 2,615.80 14,781.12 0.00 3,835.60 15,839.36 0.00 Hall Hlre AflgrschoollBreakfasVPlayscheme Arl Classes Bereavemenl Group Bridge Club BroadSand DC - Polling St Broadband Dog Club Crocodile Thealre Group Dog Massage Domino Drayton Patchwork Quilters East of England - Childm indin! East of England Ambulance S Eduvateuk Fit for Lite FltnesslPi Sates Gless/One Voice Singing History Group Line Dancing Little Glow Little Mess Little Piglets l Baby Massage New Tav Players/Productlons Norfolk & N Diabetes Norfolk CC - Children Service,, Norfolk Farmers Market Physio Pilates Pilates Group IN} Private Hirings - One Off Pulse - Diabetes Reed Momentum Shortmal Bowls Street Mogs Taverham Art Group Taverham Band Taveiham PC - OfficelRoom I Taverham PC Youth Club Taverham Table Tennis TEC - Messy Church TEC - Sunday Service TEC - Toddlers/Raindrops 11,822.64 519.88 146.40 1,767.75 284.45 1,144.00 0.00 25.75 545.85 183.14 37.45 20.00 1,870.20 833.25 1,694.40 782.82 220.85 1,812.30 0.00 0.00 0.00 3,998.90 53.40 0.00 929.20 807.80 945.15 3,205.51 0.00 1,541.60 3,769.45 1,666.63 937.24 577.05 2,611.20 1,151.40 1,828.00 384.99 5,034.62 980.08 0.00 225.00 Seniices 163.50 1.749.90 Busin8ss Rate5 704.00 Electricity 1,740.30 Flawless Cleaning 1.834.60 Refuse Collection 39.38 Sanitary Collection 432.91 Spring Clean-cleaning 673.90 Tormax - Annual Service 81.60 Water Rates 0.00 1.744.80 Administration 991.35 1,982.70 Banners 884.63 BT - TelephonelBroadband 304.75 Data Proteciion 2,198.05 Defib Pads 107.56 Fire Precautions 482.80 Insurance 2,779.67 Licences - PPLIPRS 4,184.65 Lottery Regislralion 28.05 Miscellaneous1101 Club 692.75 Office Sundries 0.00 Risk Assessment - SJB 996.50 Secretary- Answerphone 929.10 Taverham Fayre-StalllReturi 2,565.98 Taverham Fayre - Transfer 783.78 Taverham N - Xmas Trees 0.00 Top-up Funds Return 3,967.60 2,025.00 Ca 1.045.97 678.82 ARC Thermal - Heating 2,788.70 Chandler & Skitmore-carpel 1.255.20 Floor Sanding ot Old Hall 3,544.00 Main Hall - Pelmet 239.64 Storage Heaters -Yth Rm 5.710.13 Taverham PC - Noticeboard 1,029.53 202.01 626.15 15,900.19 22.686.74 11,470.21 1,147.75 693.06 755.48 331.97 493.92 0.00 13,464.00 0.00 246.00 1,095.18 1,193.63 59.00 1,460.74 35.00 143.88 483.22 3,105.91 1,298.88 20.00 20.28 132.17 100.00 0.00 30.00 0.00 271.46 0.00 0.00 1,700.24 35.00 0.00 385.46 3,462.48 1,623.60 20.00 25.00 45.41 0.00 37.99 45.00 2,242.00 0.00 720.00 ital Ex enditure 43.798.27 0.00 2,820.00 1,500.00 2,808.00 0.00 220.61 3,008.00 0.00 0.00 O.OD 700.00 Carried Forward 60,757.75 53,271.98 Carried FOard 105,176.35 74,559.42
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- MAINTENANCE ACCOUNT- YEAR ENDED 28TH FEBRUARY 2025 Receipts 2023124 2024125 Payments 2023124 2024125 Brought Forward 60.757.75 53.271.98 Brought Forward 105,176.35 74,559.42 The Creative Station Tols Football Fun Ukulele Music Practice Women's Institute Yoga (Bird) Young Carers Miscellaneous 128.75 559.44 164.25 285.90 863.85 44.56 0.00 328.51 General Re 0.00 533.77 Automatic Doors - Insp/Rep.' 332.10 Boiler RepairslParts 135.00 Decorating 0.00 Electrical Repairs 52.50 Plumbing / Drains Spring Clean Sundries Storage Heater Removal airs 358.12 0.00 2,939.95 706.13 125.00 0.00 40.00 0.00 140.02 0.00 1,149.00 2,360.00 691.67 0.00 Mlscellaneous 101 Club Bernard Sunley - Grant Bioadland DC - Client Lottery Bioadland DC- Comm Granl 198.00 5,000.00 512.00 15,000.00 277.00 Mlscellaneous 0.00 469.50 Christmas Fair- Misc 0.00 Chrislmas Baubles - Cash D-Day Quiz and Chips 625.00 Easterlspring Fair 300.00 History Society - D-Day QLJi2 467.02 Ikea Replacement Mirrors 292.82 Key Cutting l Key Box 357.51 Key Deposit Refund 3,770.99 Refreshments - Generas 120.00 Return Hall Hire Deposils 0.00 Taverham Fayre 20.00 Transfer - COIF account "111 2,674.60 Unpaid ChequeslDD'121 2,212.00 0.00 1,125.00 1,170.00 3,922.26 75.95 116.80 109.60 7.98 88.70 54.DO 150.00 0.00 69.48 0.00 26.61 725.00 154.80 5,500.00 3,929.26 Deposits to be Returned Donations Electricity - Parish Council Electricity - Tennis Club Electricity - Youth Club Fundraising Events Hire of Stage John Franklin Bequest Key Deposits Solar Panel Feed in Tariff Taverham Fayre Funds Taverham Fayre Stalls Tesco - Blue Token Treasurer - Top-up Paymenl Unpaid ChequeslD Debit'121 Water - Taverham Tennis Clu 700.00 20.00 419.75 127.34 456.51 1,541.35 90.00 2,000.00 120.00 2.731.56 0.00 15.00 0.00 0.00 7,701.05 182.09 0.00 0.00 42.00 90.00 20.00 0.00 850.00 0.00 56,000.00 6,469.62 Transfer in - COIF Alc Transfer in - Fundraising Alc 65,000.00 10,000.00 11.800.00 5,500.00 Cash In Hand @ 28-2-2025 Cash in Bank @ 28.2-2025 9.65 1,675.53 1.67 116.30 £174 619.15 £89 833.51 £174 619.15 £89 833.51 111- 2023/24 - Change of COIF account details, three x £10,000 failed attempts to transfer funds to COIF alc 121- 2023/2024- Delay in transfer of funds from COIF a/c. resulting in Opus bill returned twice/BT once 2024/25 - Opus payment returned twice
TAVERHAM VILLAGE HALL COMMirrEE FINANCIAL STATEMENT- FUNDRAISING COMMirrEE YEAR ENDED 28TH FEBRUARY 2025 2023124 2024125 Funds at slarl of Financial Period Cash in Hand Nat West - Current Account Barclays - Current Account 29.06 229.62 6.069.48 29.06 50.62 3,317.63 6,328.16 3,397.31 Income tor the Year Fundraisin 101 Subscriptions Book and Puzzle Sale Christmas Craft Fair Clearance Sale - January 2024 Cash in Hand D-Day Quiz and Chips Easter Fair / Spring Fair Indoor Gar Boot Match FundinglDonations Plant Sale Pulse - Diabetes Hall Hire (Incorrect Alc) Tescos Bookshelf Taverham Fayre Taverham Fayre - Transfer to Taverham Fayre Tuesday Coffee Mornings Thursday Coffee Afternoons 42.00 195.20 945.60 87.50 0.00 0.00 424.70 228.60 76.00 902.01 0.00 910.54 703.80 1,437.00 1,151.70 143.50 0.00 0.00 0.00 0.00 9.65 169.00 359.16 124.80 500.00 0.00 156.10 419.03 1,134.55 0.00 583.80 337.80 7,248.15 3,793.89 101 Club Less: Prize Money cashed 546.00 725.00 692.00 400.00 -179.00 292.00 7,483.20 13,397.31 Transfers Transfer to Taverham Fayre Account To COIF Account Cash in Hand to Fundraising Account 0.00 10,000.00 0.00 1,437.00 5,500.00 9.65 0.00 6,946.65 Funds at end of Financial Period Cash in Hand Nat West - Current Account Barclays - Current Account 29.06 50.62 3.317.63 19.41 342.62 174.52 3.397.31 3,397.31 536.55 7.483.20
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- 101 CLUB - YEAR ENDED 28TH FEBRUARY 2025 Nat West Account - Balance as at 1 st March 2024 £50.62 Subscriptions received (Standing Orders) 692.00 742.62 Less . Prize money cashed between 1 st March 2024 and 28th February 2025 400.00 Balance as at 28th February 2025 {8th January 2025) £342.62 WINNING MEMBERS I PRIZE MONEY March 2024 April 2024 May 2024 June 2024 July 2024 August 2024 September 2024 October 2024 November 2024 December 2024 January 2025 February 2025 Mrs M Common MTS M Thaxton Broadland Dog Training Mrs C Cooke Mrs H Mcmillan Mrs S Burton ' Mrs M Calver Mrs L Jeffries, Mr C Nevick New Taverham Players ' New Taverham Players . Mr W Lubbock . No. 18 No. 159 No. 74 No. 63 No.5 No. 130 No. 30 No. 96 No. 62 No. 39 No. 43 No. 154 £100.00 25.00 25.00 100,00 25.00 25.00 100.00 25.00 25.00 100.00 25.00 25.00 £600.00 Noles Unable to receive an up to date statement to 28th February 2025, received quarterly No expected subscription payments received between 8th January to 28th February 2025 Winning cheques possibly cashed between 8th January to 28th February 2025 .
TAVERHAM VILLAGE HALL COMMIThEE FINANCIAL STATEMENT- COIF CHARITIES DEPOSIT FUND YEAR ENDED 28TH FEBRUARY 2025 Cash In Account @ 1-3-2024 £77,880.32 Inlerest 2024125 Received March 2024 April 2024 May 2024 June 2024 July 2024 August 2024 September 2024 October 2024 November 2024 December 2024 - January 2025 February 2025 303.22 323.92 306.28 301.20 279.52 289.09 281.91 271.54 279.05 263.02 288.89 290.12 £3,477.76 Wilhdrawls 6th March 2024 23rd April 2024 241h May 2024 27th February 2025 £4,000.00 £4,000,00 £3,800.00 £8,000.00 Deposits 18th April 2024 ~ CCLA Deposit 18th April 2024 - CCLA Deposil 3rd December 2024 - Transfer from Bank of Scolland Account £28.33 £8.92 £5,500.00 Cash In Account @ 28-2-2025 £67,095.33 Noie Al the beginning of the financial year beginning 1st March 2024 Ihe following monies were held in "Trust For TEC Toddlers £218.44 Additional monies held in this Accounl are- In respect of Stage Hire Key Holder Deposits £3,472.50 £120.50 Total held 'ln Trust, £3,811.44
TAVERHAM FAYRE- 1ST NOVEMBER 2023 TO 28TH FEBRUARY 2025 INCOME AND EXPENDITURE ACCOUNT INCOME EXPENDITURE Cash in Hand @ 31110123 Cash in Bank @ 31110123 £11.49 £4,220.47 Best Dressed Stall (2023) Shield Engraving12023) Best Dressed (20231 Re-Do Stall Fee Relurn (20231 10.00 12.80 10.00 30.00 Transfer from Fundraising Wc 1 ,437.00 onsorshi IDonations Bouncy Casiies Ice Cream Donation ICT Travel - Raffle Tickets Greens Amusements Simon Ling" Hooplarrin Can Alley Whitwell Station- (£190.70 plus £21 for Alcohol Licencel 285.00 350.00 52.00 129.00 100.00 211.70 Insurance - Covered by Hiscox St Johns Ambulance Jays- Skip Hire Joe Samuels - PA System 0.00 142.56 216.00 475.00 Field Events Fun Force 600.00 Sale of Stalls 1 st Taverham Scouts (20231 1 st Taverham Scouts Amy Rose Gems Bee Sweets Churches Together Citron Presse Creaiive Station Debbie's Flowers Drayton Players Eleg.ence all The Glitters Fun Lemon Face Painting Granny's Little Charms Hallswood History Society IC Travel Jane's 3D Prints Kailas Creation Lilwall Hog Roasts Lost & Found Cats M&M Sweet Treats Mcmillan (Hollywood Bowls) Mission Remission New Taverham Players Norfolk Dreams Owile's Little St Raymond Hale Razzamataz Norwich Re-Do Rotary Club Royal Marines Sweet Trulh Doughnuts 55.00 55.00 30.00 30.00 30.00 55.00 15.00 30.00 15.00 30.00 15.00 30.00 15.00 30.00 30.00 30.00 30.00 55.00 15.00 60.00 15.00 15.00 15.00 30.00 30.00 90.00 30.00 30.00 15.00 30.00 55.00 General Ex enses Brenda Clarke - Bunting/Stamps Raffle Tickets1£52) Donation - Tav8rham VHC Jo Baldry- 2 x 51ite Aspen Fuel Jo Baldry - Balloon Arch Taverham VHC - Refreshm8nts Toilet Attendant Sue Holmes - Toy Hamper for Raffl St Edmunds Church - Marquee Stall Hire Returns Drayton Players ' Fun Lemon Face Painting . Hallswood (Illness) Re-Do . 72.49 300.00 48.00 12.99 37.00 70.00 35.48 25.00 15.00 15.00 15.00 20.00 Sa18 of Raffle Tickets William Warnes - Alcohol Licence William Warnes - Banners x 5 1 st Taverham Scoul Group Use of Generator 21.00 75.00 25.00 £7,806.66 £2,283.32
TAVERHAM FAYRE- 1ST NOVEMBER 2023 TO 28TH FEBRUARY 2025 INCOME AND EXPENDITURE ACCOUNT INCOME EXPENDITURE Brought Forward £7,806.66 £2,283.32 Tav and TM Community Food Bank Taverham Guides and Brownies Taverham Lions Taverham Parish Council Taverham Village Hall The CanariesTrust TPC Handmade 15.00 30.00 35.00 15.00 30.00 15.00 30.00 Raffle Tickets 1,333.00 Cash in Hand @ 2812125 Cash in Bank @ 2812125 £11.49 £7,264.85 Taverham Parish Council Donation (2025 Fayre) 250.00 £9,559.66 £9,559.66
Andrew Parker Associates Ltd unit 7, Beech Avenue Business ParL Beech Avenue, Taverham, No*Ch NR8 6HW 01603 957598 e. accounts@a-parker.co.uk w. www.a-parker.co.uk Independent examiner's report to the trustees of Taverham Village Hall Committee I report on the accounts of Taverham Village Hall Committee for the year ended 28 February 2025 Respective responsibilities of trustees and independent examiner As the charity's trustees you are responsible for the preparation of the financial statements. You consider that an audit is not required for this year under sectlon 144 of the Charities Act 2011 (the Charities Act). and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5llbl of the Charities Act; and state whether any particular matters have come to my attention. Basis of examiner's statement My examination was carried out in accordance with the general directions given by the Charity Commission. The examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the firlancial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be requlred in an audit, and consequently no opinion is given as to whether the financial Statements present a 'true and fair view and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination no matter has come to my attention which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with sertion 130 of the Charities Act; or the financial statements do not accord with the accounting records. I have completed my examination and have no concerns in respett of the matters listed above and, in connection with following the directions of the Charity Commission, I have found no matters that require drawing to your attention. Andrew Parker FCCA Andrew Parker Associates Ltd Unit 7 Beech Avenue Business Park Taverham Norwich, NR8 6HU Date: Il. April 2025 Professional . Reliable, , Experienced .' Reputable DlrertDf'. Parker F.C.C.A Company rewstration number 07204674