TAVERHAM VILLAGE HALL COMMITTEE
ANNUAL REPORT FOR THE YEAR MARCH 2023 – FEBRUARY 2024
Taverham Village Hall, Sandy Lane, Taverham, Norwich NR8 6JR is registered with the Charity Commissioners (No. 304086) and constituted by deed of trust.
A Management Committee comprising seven members elected by the public and seven members representing their organisations (the Parish Council has the right to appoint two representative members) administers the charity.
The objective of the charity is to maintain the Village Hall for the communal benefit of the inhabitants of Taverham and the neighbourhood. The Management Committee aims to provide first class hall facilities at an affordable price for meetings, recreation, and leisure time occupation with the objective for improving the life of local people.
Whilst Taverham Village Hall is run by a Management Committee (all of whom are volunteers) it relies totally on hire fees, fundraising (and occasionally donations and grants) for its income. The land it stands on and surrounding it, belongs to the Parish Council.
Our web site – www.taverhamvillagehall.yolasite.com is regularly updated with the latest news and activities in addition to information regarding clubs and activities.
I begin my report this year by again confirming that, I am certainly fortunate to be chairman at such an interesting and lately challenging time in the further development of the village hall and working with such an enthusiastic committee with a desire to provide one of the best community village halls in the county, thus fulfilling our objectives detailed above. However, such is their enthusiasm and desire for completing improvements the reins must be pulled in at times to ensure projects, though very desirable, are financially sustainable and not to the detriment of more worthy, albeit basic, improvements. Despite these unpopular decisions, I know the entire team continues to be committed to further improve the Village Hall with an impressive refurbishment and redecoration plan in place that will ensure the highest standards are maintained. I truly believe that the Management Committee should be proud of their achievements both past and present as despite having to manage difficult trading periods have continually achieved so much.
As you will be aware the Management Committee embarked on an extremely ambitious project for 2023/4 by not only refurbishing the Main Hall but had included the replacement of the heating system in all hireable rooms and circulation areas, followed by redecorating each of the rooms and corridors where the heating had been replaced. All this in addition to re-sanding and finishing the Old Hall and Main Hall wooden floors and replacing the main entrance foyer carpet.
The heating modifications included the installation of offsite control of the SMART infrared heaters designed to heat people that will allow us to save a considerable amount of costly energy when a particular room is not in use and make it far more comfortable for the wide range of age groups and abilities who use the hall at any time of the day by providing a more controllable, flexible and energy saving heating system that will not only provide greater comfort for all who use each of the superb facilities but will also help reduce our carbon footprint. This project was a major undertaking and I apologise if your hire or visit was unavoidably disrupted. I believe the benefits will outweigh this minor inconvenience and appreciate your patience and understanding. The total heating and
refurbishment project was more than £65,000 and would not have been possible were it not for the grant support received from the Broadland Council Community Grant, National Lottery Community Fund and the Bernard Sunley Foundation and the Management Committee owe them all a great deal of gratitude. I would also like to thank Caroline Karimi-Ghovanlou who made the application for funding to Broadland District Council on our behalf.
One might assume that following such a major undertaking the Management Committee would sit back and enjoy the benefits of what has been achieved but that is far from the truth as an exciting new addition to the village hall facilities is currently being planned and will be announced soon.
You may remember that we had been approved as a worthy cause to take part in the Broadland District Council, Community at Heart Lottery. As a registered charity fundraising is always a challenging task and by supporting the lottery through our link you can be confident in the knowledge that 50% of the income received will go directly to the Taverham Village Hall Committee towards maintaining and improving the facilities offered. And you could win a jackpot prize of £25,000. www.communityatheartlottery.com and search for Taverham Village.
On behalf of the entire Village Hall Committee, I would like to offer our sincere thanks to our Secretary, Larraine Russell and Treasurer, Tracey Stone who have both performed far beyond their job description requirements. I would like to thank the Parish Council staff for fielding our enquiries from residents and potential hirers, the Management Committee for their help, guidance, and support again over this past year. Not forgetting our hirers and the local community as without you, we would not have the ability to maintain and continually improve the superb facilities offered by your Village Hall.
Bill Warnes
Chairman Taverham Village Hall Committee
26[th] February 2024
A special thank you to our grant providers supporting our heating and refurbishment project.
TAVERHAM VILLAGE HALL COMMITTEE STATEMENT OF ASSETS AND LIABILITIES AT 29TH FEBRUARY 2024 MONETARY ASSETS Bank and Cash Balances 202212023 202312024 COIF Charities Account Fund Raising Accounts Maintenance Accounts Cash Floats £83,316.06 6,299.10 6,614.75 38.71 £96.268.62 £77,880.32 3,368.25 1,675.53 38.71 £82,962.81 MONETARY LIABILITIES Outstanding to the Inland Revenue £733.00 £1,883.20 Six months employee Tax and National Insurance, one payment is being queried (as a small employer Tax]Nl is submitted on a quarterly basis) NON-MONETARY ASSETS Permanent Endow ent Building used by the Charity - Taverham Village Hall is owned by the Management committee and is built on Taverham Parish Council land which is leased. The current Lease expires on 14th October 2029. The rent is one peppercorn, if demanded, payable on 14th October each year. The land and buildlngs are vested In the Charity Commission and are dated January 1982. Other Assets Non-endowed Held for functional use by the charity. All items are in good wording order. An inventory is undertaken every years and replacements are made when necessary. Acer Laptop- Secretary (purchased 2nd July 2022 costing £599) Printerlphotocopier purchased on 11th November 2017, costing £34.99. Panasonic phone and three drawer filing cabinet purchased from previous Secretary for £70 and new office chair purchased Dember 2006 from Staples £99.99 (for use of the Secretary at her home address). Seagate Portable Hard Drive - Secretary (purchased 13th February 2021 costing £59.99) Computer- consisting of hard drive. keyboard and monitor (purchased 1st May 2013 costing £637.40). New printarpurchased on 18th June 2013 for £59. 99. One answeOne purchased 20th Ssptember 2003 costing £29. 88 (for the use of the Treasurer af har homg address). Treasurer will require a new computerllaptop in the near future. Printer no longer working due to cartridge head failure, Treasurer uses ownlParish Council. Answerphone no longer used - Treasurer uses own home phone. l/ziz
TAVERHAM VILLAGE HALL conftMITTEE FINANCIAL STATEMENT- MAINTENANCE ACCOUNT- YEAR ENDED 29TH FEBRUARY 2024 Receipts 2022123 2023124 Payment8 2022123 2023124 Cash In Hand @ 1-3-2023 ash in Bank @ 1.3-2023 9.65 / 6,281.44 9.65 Staff Costs 6,614.75 Inland Revenue Secretary l Treasurer 11.822.64 Workplace Pension 519.88 0.00 Sèrvlcès 146.40 1.767.75 Business Rates 284.45 Electricity 1,144.00 Flawless Cleaninglsundries 25.75 Refuse Co118Ction 545.85 Sanilary Collection 183.14 Spring Clean-cleaning 20.00 Water Rates 37.45 1,870.20 Adml istratl 833.25 1.694.40 Bank Correctlon 782.82 Banners 220.85 BT- Telephonel8roadband 1,812.30 Covid-Dispen$erslSanitiser 0.00 Data Protection 0.00 Defib Pads 0.00 Fire Precautions 3,998.90 Insurance 929.20 LInceS - PPUPRS 53.40 Miscellaneous 807.80 Office Sundrie5 945.15 Photocopwng Costs 1.541.60 Risk Assessment- SJB 3.769.45 Secretary Laptop SOare 1,666.63 Lottery Registratlon 937.24 Taverham Fayre- Stall 577.05 Taverham N - Xmas Trees 5,034.62 eneral 0.00 OaIrS 384.99 980.08 Automatic Doors - InsplRep 2.611.20 Electrical Repairs 1,151.40 General Repairs 1,828.00 PatiolGuttering 128.75 Plumbing l Drains 559.44 Decorating 164.25 Storage Heater Removal SundrÉes {Cl8aning Mateiia151 all Hiro AfterschoollBreaklasVPlayscheme 14,442.60 Art Classes 553.09 Baby Massaga 330.82 Bereavement Group 188.95 Bridge Club 1.641.25 Broadland DC - Polling St 0.00 Broadland Dog CILJb 1,430.00 Dog Massage 95.89 Domino 199.92 Drayton Patchwork Quilter8 0.00 East of England Ambulance S 56.60 East of England - Childmindin 0.00 Eduvateuk 2.112.25 Flt for Life 774.90 FilnesslPilat8S 1.719.30 Gles$lOne Voice Singing 660.79 History Group 200.80 Line Dancing 1,249.10 Little Glow 1,056.18 Martial Arts 392.75 NCC Ante-Natal 249.10 New Tav PlayerslProductions 3,324.45 Norfolk Farmers Market 0.00 Norfolk and Nor- Dlabet8S 0.00 Physio Pilates 797.75 Pilates Group (N) 734.20 Reed Momentum 0.00 Shortmat Bowls 1,915.75 Street Mogs 1,407.80 Taverham Art Group 765.09 Taverham Band 274.80 TEC - Sunday Service 4,152.16 TEC - Alpha 123.30 TEC - Messy Church 116.04 TEC - ToddlerslRaindrops 736.73 Taverham PC - OfficelRoom I 2,499.85 Taverham PC Youth Club 1,046.64 Taverham Table Tennis 2.133.65 The Creative Station 195.16 Tot8 Football Fun 675.00 Ukulele Music Practice 0.00 2,846,47 13,699,76 0.00 2.615.80 14,781.12 0.00 768.00 11,180.65 5,868.09 693.05 331.97 6,791.03 855.85 202.01 15,900.19 11.470.21 693.06 331.97 0.00 1.095.18 1,037.35 78,99 724.58 20.33 35.00 0.00 294.05 3,338.26 1,298.88 20.00 173.82 91.90 100.00 16.37 20.00 20.QO 0.00 0.00 59.00 1,460.74 0.00 35.00 143.88 483.22 3,106.91 1,298.88 20.28 132.17 0.00 100.00 0.00 20.00 30.00 271.46 228.00 96.66 81.41 110.00 269.00 0.00 0.00 244,03 358.12 706.13 0.00 0.00 125.00 2.939.95 40.00 0.00 Carried Forward 54,543.75 58.404.68 Carld Foard 51,333.48 58,419.28
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- MAINTENANCE ACCOUNT-YEAR ENDED 29TH FEBRUARY 2024 Receipts 2022123 2023124 Payments 2022123 2023124 Brought Forward 54.543.75 58.404.68 Brought Fonv8rt1 51,333.48 58.419.28 Yoga (Bird) Women's Institute Young Carers 733.30 209.62 463.83 863.85 Ca 285.90 44.56 ARC Thermal- Healing Main Hall - Pelmet 3,205.51 Storage Heaters -Yth Rm Floor Sanding of Old Hall ital E enditure 0.00 0.00 0.00 Ci.00 43,798.27 1,500.00 2,808.00 2,820.00 Private Hirings - One Off 4,981.08 iscèllaneo 101 Club 8ank Correction Bernard Sunley- Grant Broadland DC - Client Lottery Broadland DC - Comm Grant Broadland DC - Omlcron Deposits to be R8lurned Doftalion8 Easter Fair - Tables Electricity - Parish Council Electricity - T8nnls Club Electricity - Youth Club Fundraising Events Hire of Stage Indoor Car Boot- Table Hir8 John Franklin Bequest Key Deposits National Lottery Community Rèplacement Key8 Solar Panel Feed In Tariff Table Top SalefXmas-Tables Tavgrham Fayre Sta118 Unpaid ChequeslD Debit'pi Wat8r- Taverham Tenni$ Clu 0.00 1,037.35 0.00 655.00 0.00 2,667.00 1.250.00 900.00 198.00 390.79 278.09 475.53 0.00 120.00 149.00 0.00 0.00 10.000.00 20.00 2,487.29 435.00 213.00 6,083.80 0.00 198.00 MI 0.00 5.000.00 Christmas Fair- Mlsc 95.75 512.00 Hygiene Certificate 24,00 15,000.00 Ikea Replacement Mirrors 0.00 0.00 Key Cuttlng 0.00 700.00 Key Deposit Refund 0.00 20.00 Retum Hall Hire Deposits 1,100.00 0.00 Taverham Fayre- Expen 3,026.90 419.75 Transfer- COIF account'l11 23,000.00 127.34 Unpaid ChequeslDD'pi 3,086.90 456.51 1.541.35 90.00 0.00 2,000.00 120.00 0.00 0.00 2,731.56 0.00 15.00 7,701.05 182.09 cellaneou 116.80 0.00 42.00 90.00 20.00 850.00 0.00 56,000.00 6.469.62 Transler In- COIF Alc Transfer in - Fundralsing AJ¢ 0.00 0.00 65,000.00 Cash In Hand @ 29-2-24 10,000.00 Ca¥h In Bank @ 29-2-24 9.65 6,614.75 9.65 1,67S.53 £88 291.43 £174 619.IS £88 291.43 £174 619.15 'iii - Change of COIF account details, three x £IO,OQO failed attempts to transfer funds to COIF a/c i?1 - Delay in transfer of f unds from COIF alc. resulting in Opus bill returned twice/BT once
TAVERHAWI VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- FUNDRAISING COMMITTEE-YEAR ENDED 29TH FEBRUARY 2024 2022123 2023124 Funds at start of Financial Period Cash in Hand Nat West- Current Account Barclays - Current Account 29.06 116.62 9.803.19 29.06 229.62 6.069.48 9,948.87 6,328.16 Income for the Year Fundralsln 101 Subscriptions 50p Table Top Sale I Ironmongery Book Donations - Foyer Table Book and Puzzle Sale Christmas Craft Fair Clearance Sale - January 2024 Easter Fair Indoor Car Boot Jumble Sale Match FundinglDonations Misce11anous Plant Sale Tescos Bookshelf Table Top Sale - Februarylmarch Table Top Sale - October Taverham Fayre Taverham Fayre - Transfer to Taverham Fayre" Tuesday Coffee Mornings Thursday Coffee Afternoons 126.00 312.50 160.10 179.20 1,632.50 0.00 542.50 0.00 194.00 15.00 176.50 1,164.09 0.00 156.00 297,65 425.00 0.00 930.25 0.00 42.00 0.00 0.00 195.20 945.60 87.50 424.70 228.60 0.00 76.00 0.00 902.01 910.54 0.00 0.00 703.80 1,437.00 1,151.70 143.50 6,311.29 7,248.15 101 Club Less.. Prize Money cashed 588.00 475.00 546.00 725.00 113.00 -179.00 16,373.16 13,397.31 Transfers To COIF Account 10,000.00 10.000.00 10,000.00 10,000.00 Pastry Forks 45.00 0.00 Funds at end of Flnancial Perlod Cash in Hand Nat W8St- Current Account Barclays - Current Account 29.06 229.62 6.069.48 29.06 50.62 3,317.63 6,328.16 16.373.16 3,397.31 13,397.31
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT - 101 CLUB - YEAR ENDED 29TH FEBRUARY 2024 Nat West Account- Balance as at 1st March 2023 £229.62 Subscriptions received (Standing Orders) 546.00 775.62 Less '. Prize money cashed beeen1 st March 2023 and 29th February 2024 725.00 Balance as at 29th February 2024 £50.62 WINNING MEMBERS I PRIZE MONEY March 2023 April 2023 May 2023 June 2023 July 2023 August 2023 September 2023 October 2023 November 2023 December 2023 January 2024 February 2024 Mr A Savage Mr J Millar Mrs J Latchford Mrs T Jones Mrs L Jeffries Mrs S Millar Mrs J Latchford Taverham Table Tennis Mr C Nevick New Taverham Players Mrs Doherty Mrs T Jones No. 137 No. 93 No. 58 No. 100 No. 96 No. 173 No. 58 No. 57 No. 62 No. 39 No. 55 No. 100 £100.00 25.00 25.00 100.00 25.00 25.00 100.00 25.00 25.00 loo.00 25.00 25.00 £600.00 7-z-2
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- COIF CHARITIES DEPOSIT FUND YEAR ENDED 29TH FEBRUARY 2024 Cash in Account @ 1-3-2023 £83,316.06 Interest 2023124 ReIved March 2023 April 2023 May 2D23 June 2023 July 2023 August 2023 September 2023 October 2023 November 2023 December 2023 - January 2024 February 2024 221.62 270.80 287.25 317.42 322.09 363.62 342.74 329.29 273.94 272.11 281.51 281.87 £3,564.26 Wlthdrawls 3rd August 2023 25th September 2023 £14,000.00 £21,OCHJ.oo Deposlls 12th April 2023- Transfer from Bank of Scolland Account 20th July 2023 - Transf8r from Bank of Scotland Account 11th November 2023 - Transfer from Bank of Scotland Account 8th February 2024 - Transfer from Bank of Scotland Account 9th February 2024- Transfer from Bank of Scotland Account £5,000.00 £4,000.00 £4,000.00 £10,000.00 £3,000.00 Cash In Account @ 29-2-2024 £77,880.32 Note At the beginning of the financial year beginning 1st March 2023 the foltowing monies were held in "Tru$l" For TEC Toddlers £218.44 Additional monies held in this Account are: In respect of Stage Hire Key Holder Deposits £3,472.50 £120.50 Total held 'ln Trust, £3,811.44
TAVERHAM FAYRE COMMITTEE INCOME AND EXPENDITURE ACCOUNT- YEAR ENDING 3qST OCTOBER 2023 INCOME EXPENDITURE Cash in Bank @ 01111122 Cash in Hand @ 01111122 5,005.58 11.49 2022 - Refreshments (TVHC) 2022- Broadland Shield Engraving 2022- Re-Do - Stall Hir8 Returns 240.00 12.80 20.00 2022 - Taverham District Lions 30.00 In5urance- Covered by Hiscox St Johns Ambulanc8 0.00 264,00 onsor8hl IDonatlons Taverham Parish Council Draylon Insurance Taverham Nursery IC Travel - Raffle Tickets whIell Station - Beer Tent Fleld Events 500.00 200.00 200.00 60.00 220.31 Fun Firm - Trampolines Fun Force Tree FellaslLady Byrds 750.00 600.00 75.00 General Ex ens Joe Samuels- Sound System Sue Holmes - PencilslGift Card for Picture Hunt St Edmunds Church - Marquee Taverham VHC - Refreshments Cleaner l Toilet Atlendanl Stall Hire Returns (Raffle Sales} Lost and Found Cats Hallswood (via TA Ston8) Bill Warnes - Alcohol Licence Brenda Clarke- Penslstamps IBuntinglRaffle Tickets1£60) soo.00 26.99 Salo of Stalls lan Colman- IC Travel JC Beavis - Amy Rose Gems Martin Smith - Citron Presse Palricia Peart- Hallswood Debbis Carter- Losl&Found Cats Rich8rd Lilw811- Lilwall Hog Roasts Jessica Legg - Owile's Litlle St Martyn Holm8s - Royal Marines Elegance all The Glitters Taverham Village Hall Fundraisers Amanda Painter- M&M Sweet Treat Ashlea Otten - Mama-Luscious Tav and TM Community Food Bank The Creation Station TD Ukulele- The Midnight Rebel Patience Unazi - Diversity Crafts Taverham District Lions Lynda Amey- Laurie Elizabeth Debor8h Leonard - Cake Box J Tobias- Granny's Little Charms TA Stannard - Breast Cancer Now Maria Thornberg - R8-Do Norwich KL Nicholas - Studio Crafts Karen Murton - KK Bees Taverham Guides and Brownies 30.00 30.00 55.00 15.00 15.00 55.00 30.00 45.00 30.00 30.00 60.00 30.00 15.00 15.00 30.00 15.00 35.00 30.00 30.00 30.00 15.00 30.00 30.00 30.00 30.00 50.00 22.50 60.00 15.00 15.00 21.00 83.13 Cash in Bank @ 31110123 Cash in Hand @ 31110123 £4,220.47 £11.49 £ 6,987.38 £ 6,987.38
Andrew Parker Associates Ltd Unit 7, Beech Avenue Business Park, Beech Avenue. Taverham, Norwich NR8 6HW t. 01603 957598 e. accounts@a-parker.co.uk v. www.a-parker.co.uk Independent examiner's report to the trustees of Taverham Village Hall Committee th I report on the accounts of Taverham Village Hall Committee for the year ended 29 February 2024 Respective responsibilities of trustees and Independent examiner As the charity's trustees you are responsible for the preparation of the financial statements. You consider that an audit is not required for this year under section 144 of the Charities Act 2011 {the Charities Act), and that an independent examination is needed. It is my responsibility to: examlne the accounts under section 145 of the Charities Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 14515)Ibl of the Charities Act; and state whether any particular matters have come to my attention. Basis of examiner's statement My examlnation was carried out in accordance with the general directions given by the Charity Commission. The examination includes a review of the accounting records kept by the charity and comparison of the financial statements presented with those records. It also includes consideratlon of any unusual Items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination no matter has come to my attention which glves me cause to believe that In, any material respect: accounting records were not kept in accordance wlth section 130 of the Charities Act; or the financial statements do not accord with the accounting records. I have completed my examination and have no concerns in respect of the matters listed above and, in connection with following the directions of the Charity Commission, I have found no matters that require drawing to your attenti Andrew Parker FCCA Andrew Parker Associates Ltd Unit 7 Beech Avenue Business Park Taverham Norwich, NR8 6HU Date: 10 February 2025 Professional | Reliable | Experienced | Reputable Director.. AM.Parker F.C.C.A Company registration number 07204674