TAVERHAM VILLAGE HALL COMMITTEE
ANNUAL REPORT FOR THE YEAR MARCH 2022 – FEBRUARY 2023
Taverham Village Hall, Sandy Lane, Taverham, Norwich NR8 6JR is registered with the Charity Commissioners (No. 304086) and constituted by deed of trust.
A Management Committee comprising seven members elected by the public and seven members representing their organisations (the Parish Council has the right to appoint two representative members) administers the charity.
The objective of the charity is to maintain the Village Hall for the communal benefit of the inhabitants of Taverham and the neighbourhood. The Management Committee aims to provide first class hall facilities at an affordable price for meetings, recreation, and leisure time occupation with the objective for improving the life of local people.
Whilst Taverham Village Hall is run by a Management Committee (all of whom are volunteers) it relies totally on hire fees, fundraising (and occasionally donations and grants) for its income. The land it stands on and surrounding it, belongs to the Parish Council.
Our web site – www.taverhamvillagehall.yolasite.com is regularly updated with the latest news and activities in addition to information regarding clubs and activities.
I begin my report this year by again confirming that, I am certainly fortunate to be chairman at such an interesting and lately challenging time in the further development of the village hall and working with such an enthusiastic committee with a desire to provide one of the best community village halls in the county, thus fulfilling our objectives detailed above. However, such is their enthusiasm and desire for completing improvements the reins must be pulled in at times to ensure projects, though very desirable, are financially sustainable and not to the detriment of more worthy, albeit basic, improvements. Despite these unpopular decisions, I know the entire team continues to be committed to further improve the Village Hall with an impressive refurbishment and redecoration plan in place that will ensure the highest standards are maintained. I truly believe that the Management Committee should be proud of their achievements both past and present as despite having to manage difficult trading periods have continually achieved so much.
2022 had to be a year of consolidation with only minor investment as we seek to restore reserves in readiness for the next major project for 2023, not just the refurbishment of the main sport hall but the huge task of replacing the entire heating system throughout the hall. Providing a more controllable, flexible and energy saving heating system that will not only provide greater comfort for all who use each of the superb facilities but will also save running costs and reduce our carbon footprint. This project is a major undertaking and I apologise should your hire be unavoidably disrupted. I believe the benefits will outweigh this minor inconvenience and would appreciate your patience and understanding.
Thankfully we have seen our income rise above pre-pandemic levels which I feel reflects the highquality facilities offered enabling our investment programme to continue. In addition, the incredible efforts of our fundraising team plus we have received support and grants from the R.C. Snelling Trust and just recently the National Lottery Community Fund to help us realise our 2023 ambitions.
You may remember that we had been approved as a worthy cause to take part in the Broadland District Council, Community at Heart Lottery. As a registered charity fundraising is always a challenging task and by supporting the lottery through our link you can be confident in the knowledge that 50% of the income received will go directly to the Taverham Village Hall Committee towards maintaining and improving the facilities offered. And you could win a jackpot prize of £25,000. www.communityatheartlottery.com and search for Taverham Village.
On behalf of the entire Village Hall Committee, I would like to offer our sincere thanks to our Secretary, Larraine Russell and Treasurer, Tracey Stone who have both performed far beyond their job description requirements. I would like to thank the Parish Council staff for fielding our enquiries from residents and potential hirers, the Management Committee for their help, guidance, and support again over this past year. Not forgetting our hirers as without you, we would not have the ability to maintain the superb facilities offered by your Village Hall.
Bill Warnes
Chairman Taverham Village Hall Committee
28[th] February 2023
TAVERHAM VILLAGE HALL COMMITTEE STATEMENT OF ASSETS AND LIABSLITIES AT 28TH FEBRUARY 2023 MONETARY ASSETS 202112022 202212023 Bank and Cash Balances COIF Charities Account Fund Raising Accounts Maintenance Accounts Cash Floats £49,355.74 9,924.61 6,992.05 38.71 £83.316.06 6.D69.48 6,614.75 38.71 £66,311.11 £96,039.00 MONETARY LIABILITIES Outstanding lo the Inland Revenue Three months employèe Tax and National Insurance las a small employer Tax and Nl is submilled on a quarterly basis) £429.73 £733.00 NoNoNETARy ASSETS Permanent Endowment Building used by the Charity- Taverham Village Hall is owned by the Management committee and is built on TavÈrham Parish Council land which 18 leased. The current Le28È expirès on 14th October 2029. The rènt is one peppercorn, if demanded, payable on 14th Oclobei each year. The land and buildings are vested in the Charity Commission and are dated January 1982. Other Asset5 Non-endowed Held for functional use by the charity- All items are in good wording order. An inv&nlory is undertaken every two years and ¥eplacements are made when necessary. Cofflpulor- consisting ofhard drffve, keyboard and monitor (purchased On 21st Febm8ry 2012) 81 a trost of £550. Also new prinlerlpholocopier purchased on 11th November 2017, costing £34.99. Panasonie phone and three drawer filing cabinet purchased from previous Secretary for £70 and new office chaii purchased December 2006 from Staples £99.99 (for use of the Secretary al her home address}. Computer- consisting of hard drive, keyboard and monitor (purchagod 1st May 2013 costing £637.40). New prinlerpurchased on 18th June 2013 for £59.99. Qne answerphone purchased 201h SeplombeK 2003 costing £29.88 (for the use of Ihe Treasurer al her home address). Treasurer will require a new computerllaplop in the new financial year. Printer no lonqer working due lo cartridge head fallrp, Tre2sureT uses ownlParish Council. Answerphone no longer used - TreasLJrer uses own honie phone. Seagate Portable Hard Drive - Secretary Ipur¢hased 13th February 2021 costing £59.99) Ar Laptop . Secrelary Ipurch2sed 2nd July 2022 costing £599)
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT. MAINTENANCE ACCOUNT- YEAR ENDED 28TH FEBRUARY 2023 Receipts 2021122 2022123 Payments 2021122 2022123 Cash in Hand @ 1-3-2022 Cash in Bank @ 1-3-2022 9.65 10,309.21 9.65 6,281.44 Staff Costs Inland Revenue Secretary l Treasurer Workplacè Pension 2,535.57 2,846,47 13,450.43 13.699.76 0.00 O.OD Ha Adul1 Tap l Baby Ballet 525 30 0.00 AflerschoollBreakfastlPlayscheme 10,170.20 14,442.60 Services Art Classes 246.55 553.09 Electricity 375.83 330.82 Business Rales 11.10 18895 Refuse Collection 321.1 1,841.25 Sanitary Collection 668.85 1.430.QO Spring Clean-Cle8nllVJ 39.00 0.00 INaler Rale8 0,00 95.89 Flaw18ss Cleaninglsundries 130.88 199_92 0.00 56.60 Administration 2.718.15 2,112.25 Bank Correction 538.55 774.90 Banners 1.153.50 1,719.30 BT- TelèphtsnelBroadband 180.17 660.79 Cowd - Dispenserslsanitiser 100.75 20Q.80 Delib Pads 798.80 1,249.10 Data Pioleclion 1,357.45 1,056.18 Fire Precautions 129.00 392.75 Insurance 112.80 249.10 Licence5 2,451.80 0.00 Miseelleanous 1,397.75 3,324.45 Photocopying Costs 499.40 797.75 Risk Assessment 493.75 734.20 SlampslDeliverieslBatt8riès 1.788.02 1,915.75 Slationarylcompuler Sundrie: 499.05 1,407,80 Subscriptions 641.29 765.09 Taverh8m Fayre- Stall 537.70 274.80 T8v¢rham Newsleller 1,286.76 4,152.16 Zoom Fee o_oo 123.30 0.00 116.04 0.00 736.73 2,232.C19 2,499.8S Auiomalic Dotsrs- Inspection 1,046. 1.046.64 Electrical Repairs 1,565.81 2,133.65 General Repairs 328.51 195.16 PatiolGullering 234.00 675.00 Plumbing l Drains 0.00 733.30 Sundries IClÉa*ing Materi¥l$ elcl 80.60 209.82 452.48 463.83 9,153.09 11.180.65 1.085.14 768.00 0.00 693.05 279.17 331,97 9,816.12 8,791.03 527.37 855.85 0.00 5,866.09 Baby Massage 8ereavEmÈnt Group BDdg8 Club Broad53nd Dog Cltsb Calm Cats Dog M&ss8ge Domino East of England Ambul8nre S Eduval8uklFirs1 Cl8$s Learnin9 Fit lor life FilnesglPilales Glesslone Voice Singing Hislary Group Line Dancing Lillle GIDW Martial Arts NCC Anle-Nalal NCC L3leral Flow fe&ling New Tav PlayeislProdudions Physio Pilates Pilales Group INI Shortmat BlS 0.00 18.00 886.76 69.79 93.54 35.00 334.67 3,088.03 1,298.88 91.33 0.00 175.00 7.92 231.64 20.DO 0.00 700.00 71.95 1,037.35 78.99 724.56 20.33 0.00 35.00 294.05 3.338.26 1,298.88 20.00 91.QO 100.00 3.80 170.02 20.00 20_00 0.00 0.00 Street Mogs Taverham Arl Group Tav8rham Band TavÈrham Evangelical Chur¢h TEC- Alpha TEC- Messy Chureh TEC- Tcddl8rs T8V8rham PC- OfficÈlRoom Hire T8verham PC Youth Club Taverham Table Tenni5 The Creative Slalion Tols Footb811 Fun Yoga IBirdl Wlynen's Inslilule Young Carers General Re airs 216.00 1,580.34 12.29 0.00 390.00 340.04 228.00 96.66 81.41 110.00 269,00 244.03 Private Hiiings 2.471.63 4,981.08 Canied Foftw8rd 47,904.12 60,931.58 C&ffiedFotward 46.508.07 51,317.11
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- MAINTENANCE ACCOUNT. YEAR ENDED 28TH FEBRUARY 2023 Receipls 2021122 2022123 Payments 2021122 2022123 8roughf Fonvard 47,904.12 60.931.58 Broughl FoJw8 46,508.D7 51,317.11 Hir& of Stag8 Deposits lo be Returned Donations ElectrltY- Youth Club EleGlfl¢l(y- Parish Council Ele¢tricily- Tennis Club 90.00 850.00 637.30 155.10 361.35 275.99 120.00 1,250.00 900.00 Old Hall-Kitchan R&fU[bhenI 29,585.40 475.53 SEeretary Laptoplsoftwa 629.00 390.79 278,09 Ca ital Ex enditure 0.00 16.37 Miscelleanoues Transfer in from COIF account 14,000.00 0.00 Cancelled Hall Hire- Covid Chr151mas Fair Costs 0.00 Hygiene Certilicale 1,037.35 Kay Deposit Refund 896.50 655.00 Return Hall Hire Deposits 8,000.00 0.00 Taverham Fayre- Expenditur 0.00 2,667.00 Transfer to COIF account 5,000.00 0.00 Unpaid Cheques 0.00 198.00 1,459.82 o.oa 2,17878 0.00 0,00 149.00 79,33 0.00 0.00 10,000.00 0.00 20.00 2,068.63 2,487.29 250.00 435.00 0.00 213.00 .083.80 354.75 0.00 0.00 95.75 0.00 24.00 0.00 0.00 320.00 1,10000 0,00 3,026.90 0.00 23.000.00 0.00 3,086.90 101 Club Bank Correction Broodland DC Client Lollpry Broadland OC- Covid Grants Br08dland DC - Qmi¢ron Grant Broadland DC- Saffron Gi8nt Easlpr Fair Fundraising HMRC- Furfough Grants Indoor Car Boot 192.00 0.00 Mi8c8llan80US National Lottery Community G Replaènt Keys Solar PanÈl F&ed in Tariff Payme Table Top SalelXmas- TdblÈs Taverham Fayre SlalLs Unpaid Cheques 0.00 C3sh in Hand @ 28-2-23 Cash in Bank @ 28-2-23 9.65 6,992.05 9.65 6,614.75 £84 398.92 £88,291.43 £84,398.92 £88 291.43
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT - FUNDRAISING COMMITTEE-YEAR ENDED 28TH FEBRUARY 2023 2021122 2022123 Funds at start of Financial Period Cash in Hand Nat Wesl - Current Account Barclays - Current Account 29.06 351.62 4,727.49 29.06 116.62 9,803. 19 5,108.17 9.948.87 Incorne for the Year Fundraisin 101 Subscriptions 50p Table Top Sale I Ironmongery Book Donations - Foyer Table Book and Puzzle Sale Christmas Craft Fair Easter Fair Jumble Sale Match FundinglDonations Miscellanous Plant Sale (21/22 paid into Bofscotland A/c) Tescos Bookshelf Table Top Sale- Februarylmarch Table Top Sale- October Taverham Fayre Tuesday Coffee Mornings Tuesday Evening Bingo 132.00 94.70 0.00 0.00 1,757.00 0.00 0.00 1,000.00 0.00 0.00 1,056.42 120.20 397.90 0.00 466.00 146.00 126.00 312.50 160.10 179.20 1,632.50 542.50 194.00 15.00 176,50 1,164.09 0.00 156.00 297.65 425.00 930.25 0.00 5,170.22 6,311.29 101 Club Less.. Prize Money cashed 540.00 775.00 588.00 475.00 -235.00 113.00 10,043.39 16,373 16 Transfers To COIF Account 0.00 10,000.00 0.00 10,000.00 Plant Sale Expenses Pastry Forks 94.52 45.00 Funds at end of Financial Period Cash in Hand Nat West - Current Account Barclays Current Account 29.06 116.62 9,803,19 29.06 229.62 6,069.48 9.948.87 10,D43.39 6,328_16 16,373.16
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- 101 CLUB - YEAR ENDED 28TH FEBRUARY 2023 Nal Wesl Account - Balance as at 1 st March 2022 £116.62 Subscriptions received (Standing Orders) 588.00 704.62 Less .' Prize money cashed bebNeen1sl March 2022 and 28th February 2023 475.00 Balance as at 28th February 2023 £229.62 WINNING MEMBERS I PRIZE MONEY March 2022 April 2022 May 2022 June 2022 July 2022 August 2022 September 2022 October 2022 November 2022 December 2022 January 2023 February 2023 Mrs J Cane Mr F Barber Mr P Doherty New Taverham Players Mr P Doherty Mr G Harding Mrs R Fowkes Mrs J Latchford Mr and Mrs Cowan Mrs M Common Mr J Cullen Mrs J Cane No.119 No 87 No. 55 No. 40 No. 22 No. 98 No.3 No. 147 No48 No. 18 No. 122 No. 119 £100.00 25.00 25.00 100,00 25.00 25.00 100.00 25.00 25.00 100.00 25.00 25.00 £600.00
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT - COIF CHARITIES DEPOSIT FUND YEAR ENDED 28TH FEBRUARY 2023 Cash sn Account @ 1-3.2022 £49,355.74 Inleiest 2022123 Received March 2022 April 2022 . May 2(122 June 2022 July 2022 August 2022 September 2022 October 2022 Novemb2r 2022 December 2022 January 2023 February 2023 10.21 17,46 22.31 32.38 43.46 49.0 69.00 87,45 109.78 143.62 179.04 196.61 £960.32 Wilhdrawls None Deposits 27th May 2022- Transfer from Bank of Scotland Account 15th September 2022 - Transfer fro Bank of Scotland AccoLJnt 16th November 2022- Tiansfer from Bank of Scotland Aount 1 Oth February 2023 - Tiangfer from Bank of Scotland A¢counl £10,000.00 £5,000.00 £5,000.00 £13,000.00 Cash in Account @ 28-2-2023 £83,316.06 Notè Al the beginning of the financial year beginning 1 st March 2022 the following monie5 were held In'Tru$V' For TEC Toddlers £218.44 Additional monles held in this Account are.. In respect of Stage Hire Key Holder Deposits £3,472.50 £12L¥.50 Total held 'ln Trusv £3,811.44
TAVERHAM FAYRE COMMITTEE INCOME AND EXPENDITURE ACCOUNT- YEAR ENDING 31ST OCTOBER 2022 INCOME EXPENDITURE Cash in Bank @ 01111121 Cash in Hand @ 01111121 5,253.98 11.49 Insurance Sl Johns Ambulance 140.00 240.00 onsorshi IDonations Draylon Insuran IC Travel - Arena Entertainment Ice Crearn Donatio Taverham Parish Council Field Events 250.00 50.00 250.00 500.00 Fun Firm - Bumper Cari Fun Fim) - Chair-ts-Planes Tree FellaslLady Byrds 900.00 650.00 75.00 Pitch Fees A Painter - M&M Sweet Treats Chris Stone - New Taveiham Player East Community First R8sponders Gerry Munday- Comm Food Bank Harriet Wigger- Avian Dance Sch lan Colman IC Travel J Tobias - Granny's Little Charms Jade Slolworthy- Jade Art Works Jelf Bells - Fab Fudge Jennifer Jenkins - Scented Delights Jessica Legg Owlies Joshua Worley - Vvaler + Earth Julie Beevis - Amy Rose Gèms Katie Lock - Little Flapjack Co Katie Nichols Studio Crafts Kim Hogden - Malkim's Gifts Maria Thornt)urg - ReDo Norfolk Martin Smith ~ Citron Presse Martyn Holmes - Royal Marines Nicky Stone - Tiggy & Boo Patience Unazi Diversity Crafts Patricia Peart- Hallswood Richard Lilwall - Lilwall Hog Roasts Sarah Babbs - Sarah's Avon Sharon Murray- Pallet Planter UK Simon Ling - Hooplarrin Can Susie Ashmsn - Susie Styles T Stannard - Breast Cancer Now Taverham Village Hall Fundraisers Tim Porter- 1 st Taverham Scouts Tim Weavers- SESMA VIDlel Thomas Savannah's William Warnes- History Society General Ex enses 20.00 30.00 10.00 10.00 10.00 25.00 10.00 10.00 25.00 25.00 25.00 25.00 25.00 25.00 10.00 25.00 20.00 50.00 40.00 25.00 10.00 10.00 50.00 25.00 75.00 75.00 10.00 10.00 20.00 50.00 40.00 50.00 20.00 Jo Baldry - Jays Skip Hire Joe Samuels - Sound System James ThDmas- Hay Bales Besl Dressed Best Dressed Stall Cleaner l Toilet A116ndanl Brenda Clarke - Raffle Tickèts Brenda Clarke - BunlinglDelivery Brenda Clarke - Postage 250.00 500.00 120.00 10.00 10.00 60.00 52.00 11.98 7.92 Donation Taverham Village Hall Committee 500.00 Cash in Bank @ 31110122 Cash in Hand @ 31110122 £5,005.58 £11.49 Raffle Tickets 1,138.50 Taverham VHC Refreshments 20D.00 £ 8,543.97 £ 8,543.97
Andrew Parker Associates Ltd Unit 7, Beech Avenue Business Parl Beeth Avenue, Taverham. Norwich NR8 6HW 1. 01603 957598 e. accountS@3-parker.co.uk w. www.a-parker.co.uk Independent examiner's report to the trustees of Taverham Village Hall Committee I report on the accounts of Taverham Village Hall Committee for the year ended 28 February 2023 Respective responsibilities of trustees and Independent examiner As the charitvs trustees you are responsible for the preparation of the financial statements. You consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independent examination is needed. It is my responslbllity to: examine the accounts under sectlon 145 of the Charities Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 1451Sllbl of the Charities Act. and state whether any particular matters have come to my attention. Basis of examiner's statement My examination w35 carried out in accordance with the general directions given by the Charity Commission. The examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinlon is given as to whether the financial statements present a 'true and fair view. and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination no matter has come to my attention which gives me cause to believe that in, any material respect- accounting records were not kept in accordance with section 130 of the Charities Act,. or the financial statements do not accord with the accounting records. I have completed my examination and have no concerns in respert of the matters listed above and, in connertion with following the directions of the Charity Commission, I have found no matters that require drawing to your attention. Andrew Parker FCCA Date: 10 February 2025 Andrew Parker Associates Ltd Urbit 7 Beech Avenue Buslness Park Taverham Norwich, NR8 6HU Professional | Reliable | Experienced | Reputable Director.. A.M.Parkei F.C.C.A Company reglstrarion number 07204674