TAVERHAM VILLAGE HALL COMMIThEE ANNUAL REPORT FOR THE YEAR MARCH 2020- FEBRUARY 2021 Taverham Vi113ge Hall, Sandy Lane, T3verh3m, Norwich NR8 61R is registered with the Charity Commlssioners (No. 3040861 and constituted by deed of trust. A Management Committee comprising 7 members elected by the public and 7 members representing their organisations Ithe Parish Council has the right to appoint two representative members) 3dministers the charity. The objective of the charity is to maintain the Village Hall for the communal benefit of the inhabitants of Taverham and the neighbourhood. The Management Committee aims to provide first class hall facilities at an affordable price for meetings, recreatioll, and leisure tlme occupatlon wlth the objective for Improvlng the Ilfe of local people. Whilst Taverham Village Hall is run by a Management Committee lall ol whom are volunteers) it relies totally on hire fees, fund raising land occasionally donations and grants) for its income. The land it stands on and surrounding it, belongs to the Parish Council. Our web site- www.taverhamvi112 eh311. olaslte.com is regularly updated by our web master Judy Cane. All our club users and organisations can have a mention of their regular and forthcoming activities. As many will not ht7ve hod the opportunity to read my 2019/20 report lost ye(Jr due to the first nutffonal lockdown, I start by repeoting the key elemerjts. It may appear that l om repeatffng myself eoch year os I write this report, hut It is ofLYCt that, l um certoinlyfortun(3te to be chairmon ot such an interesting and lately cht711enging time in thefurther development Of the village holl and working with such on enthusiostic commftttee with o desire to provide one of the best community villtige holls in the county. thusfulfilling our objectives detailed above. However, such is thelr enthusiasm and desirefor completit]g Improvements the reins must be pulled in at time5 to ensure projects, though very desiroble, firefinunciolly sustainuble. Having sold that, I know the entire te(Fm continues to be committed tofurther improve the Village Hall with an impressive refuibishment ond redecorLition plan in place thut will ensure the highest of stundords ure maintained. It is hoped most will hove been Fmpressed by the Improved use of space along wlth the quality andfinish of the refurbishrnent to the muin ladies toiletfacility tompleted durin9 2019. This proved to be an ombitious project and not without Issues when modifying t7n older building with complex 5ervi¢es in addition to ofew supplier delivery problems which unfortunately did cuuse the project to overrun by afew daysfor which l apologisefor inconvenience caused. It is hoped the colours chosen wlll prove to be timeless ond with care will lastfor several years. The walls and ceilings to the gents & disubled were treated to o fresh coot of p(Fint in our usual bright white olong with new mirrors throughout ond herjting
systems to both the ladies ond gents. Judging by the number of compliments received it is c7 credit to (yll involved. At the same time, the Commlttee (Flso invested in protective wall covering to the newly iefurbished Suitel which had suffered consideroble damoge to the ploster ond paintfinishes particularly at low level. I believe the colour chosen Is tlmeless and complements the room andfurniture. Noturolly, our ambitffous refurbishment progicymme requires consideroblefinancff¢71 Investment, and this continues to be covered by investing some of the income receivedArom reguloi and CUSUCTI hirer5 but is a150 greatly supported by the hard work, relentless persistence and dedlcoted support provided by ourfundraising teum, theirfomilies, ond friends and, to the generous benefactors to ull of whom, on behalf of the Villoge Hall Committee, offer my sincere thanks, Throughout 2020 Covffd-19 hos brought many challenges not only regording health mplications but also the effects on charitoble organisotions and Toverham Village Hall t7re no exception as they ore dependent on income from hirefees andfundraising. The imp()rtc7nce of t¢Jking every precaution to protect the welfare of the community Jnd volunteers was at theforelront of our mind5 which is why the Village Hull remalned closed to the mojority porticulorly during the periods of lockdown. A Steering Group was created to provide help und guidance us some rules were subject to a variety of interpretations and in ensuring ourfucilpty was a covidsafe environmentfDr thefew attending. I would like to thank members of the Steeritjg Groupfoi their help und support during this difficult period in addition to hirers und visitors who huve patiently waitedfor their group to be permitted to relurn. Covid-19 hos not only increased c05t5 butfrustratingly does increase the workload of everyone involved with the Taverhom Vi1109e Holl and I thunk you allfor your potience ond understanding. Our web51te, toverhomvillo requirements. ehall olasite.com will provide you with our latest covid-lg Lvhilst there may still be some restrictions required, l um sure many will be glad to feel a sense of normality os most groups will hopefully sturt to rebuildfrom 21sl June 2021. Due to the pandemic, wefelt it pruclent rjot to proceed with any of our planned rnajor capital refurbishrnent plans untll we had the opportunity to evaluate ourflnancial position. However, we did corry out some minor redecoration, installed sound obsorbing ponels in the Old Holl making it more comfortable to heor when we all get together ag(yin ond replaced thefour remoffning emergency exit door5 to improve insult7tion and security. This was still r7n investment totalling £9900 and I would like to tharjk Tuverhom Parish Councillor their support.
It must be said thut were it notfor thefinancial support receivedfrom the Government t7nd Broadland District Council our ability to creote a plan for recovery would hove been extiemely difficult. We were extremely pleased to be approved Js o worthy cause to take part in the Broadlond District Council, Community ot Heort Lottery. As a registered choiityfundruising is (Jlways o chtjllenging tosk ond by sUPPOrting the lottery through our link you cun be confident in the knowledge thot 50% of the income received wpll go directly to the Taverham Villuge Hall Committee towords maintoining und improving thefacilities offered. And you could win o jockpot prize of £25,000. www.communit athearilotter .com and search for Taverham Village In Januory 2021, oursecreturyjo Dye made the difficult decision to leave Taverhom to be close to herfamily In the north of Englond. Jo has been an efficient and pnpu1¢7r mèmber of the Village Hall team and will certainly be missed by everyone. Personolly, and on beholf of the Committee I would like to thankjo for 11 the help und supportprovided and wish her every successfor thefuture. The daunting task offinding a reploc¥ment WCYS eused by the response receivedfrom the advert in the Taverham Newsletter produclng a considerable numbei of impressive appliconts making the selection process highly compctitive would thunk them ollfor their interest in joining the Tuverhan7 Villoge Hall teom. I would like to welcome Lurroine Russell who has uccepted the role of Secretary and is looking forward to this new challenge in her cttreer. l um confident everyone will benefit from the experience ond expertlse Lorroine will bring to the Village Hall. On beholf of the entire Vi11¢7ge Hall Committee, I would Ilke to offer our sincere thanks to our Treasurer, Trucey Stone who has had the difflcL¢lt tosk of ensuring we receive any additionol Governmentfunding avoiloblefar beyond her job description requires. I bvould like to thunk the Parish Council staffforfielding our enquiriesfrom the general public and the Monogement Committeefor theFr helpi guidance ond support agoin over this past year Gnd for patiently enduring my lengthy covid-19 reports during our "virtual" commFttee meetings. Notforgetting our hirers os without you we would not have the ubllity to mointuin the superbfocftlities offered by your Vill(3ge Hall. We all lookfoiward to welcoming you bock as soon as we ore permitted. Bill Warnes Chairmon Taverho7m VillogE Holl Comrnittee 191h A4aich 2021
TAVERHAM VILLAGE HALL COMMITTEE STATEMENT OF ASSETS AND LIABILITIES AT 28TH FEBRUARY 2021 MONETARY ASSETS 201912020 202012021 Bank and Cash Balances COIF Charities Account Fund Raising Accounts," Mainl&nance Accounts Cash Floats £63,241.30 2,199.70 8,537 14 38,71 £63,344.01 4,969.11 10,309.21 38.71 £74,016.85 £78,661.04 MONETARY LIABILITIES Outstanding lo the Inland Revenue £208.06 £425.47 Two months employee Tax and National Insurance las a small employer Tax and Nl is submilled on a quarterly basis) NON-MONETARY ASSETS Permanent Endowment Building used by the Charity - Taverham Village Hall is owned by the Management committee and is built on Taverham Parish Council land which is leased. The current Lease expires on 14th October 2029. The rent is one peppercorn, if demanded, payable on 14th October each year. The land and buildings are vested in the Charity Commission and are dated January 1982. other Assets Non-endowpd Held for functional use by the Gharity. All items are in good wording order. An inventory is undertaken every iwo years and replacements are made when ne$sary. Computer- consisting of hard drive, keyboard and monitor (purchased new on 21st February 20121 al a cost of £550. Also new printerlpholocopier purchased on 11 th November 2017, costing £34.99. Panasonic phone and three drawer filing cabinet purchased from previous Secretary lor £7D and new office chair purchased December 2006 from Staples £99.99 (for use of the Secretary al her home address). COMpter- consisting of hard drive, keyboard and monitor (purchased 1st May 2013 costing £637.40). New printer purchased on 18th June 2013 for £59.99. One answerphone purchased 20th September 2003 costing £29.88 (for the use of the Treasurer al her home address). Se2gale Portable Hard Drive- Secrelaiy (purchased 13th February 2021 co81ing £59.99)
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- MAINTENANCE ACCOUNT- YEAR ENDED 28TH FEBRUARY 2021 Receipts 2019120 2020121 Payments 2019120 2020121 Cash in Hand @ 1-3-2020 Cash in Bank @ 1-3-2020 9,65 9,123.55 9,65 Staff Cost5 8,537.14 Inland Revenue Secretary l Treastjrer Workplace Pension 1,133.12 1,202.09 13,533.66 14,181.60 0.00 0.00 Hall Hiro Adult Tap l Baby 8allet 1,142.70 AftetschooVBreakfasUPlay$theme 10,038.04 Alpha CoursÉ 168.05 Arl Classes 774.90 236.50 650.35 1,377.40 823.73 1,375.00 5,681.00 0.00 475.75 368.50 675.51 65.QO 721.S5 1,562.80 131.80 648.90 1,192.31 591,16 177.75 397.49 3,161.28 27e.25 1,296.90 2,378.75 373.42 1.561.95 378.47 19.75 733.80 815.96 4,407.64 2,845.13 1,026.12 2,895.38 145.95 0,00 470.50 2,202.00 0.00 Electd¢ity 223.92 Rates 0.00 Refuse Collection 182.25 Sanitary Collection 191.10 Spring Clean-cleaning 0.00 Watèr Rates 318.50 2,362.05 Adminlstratlon 49.75 8anners 21.80 BT- TelephonelBroadband 81.32 Covid- Disp9nserslSaniliser 44.33 Data Proteditsn 0.00 Fire Precautions 182.so GiftslPresenlalions 796.80 Insurance 0,00 Licencès 82.80 Photocopying 192.18 Risk Assessment 0,00 Slamp8lDeliverieslBalleries 20,15 Slalionarylcompulor Sundrie,. 195.18 Stjbscriptions 258.45 Zoom Fee 0.00 266.70 General Re airs 520.61 Aulom3lic Doors- In8pecllon 114.38 Carpel Cleaning 435.25 Decorating 59.40 Electrical Repairs 0.00 General Repairs 90.00 Sound Boards 169.50 Plumbing l Drains 0.00 Roofing Repair 1,9g3.94 Sundries (Cleaning male31$) 1,046.64 928.35 Ca ital Ex enditure 0.00 Building Services 109.50 Old Hall-KilGhen Refurbi5hmenl New Water Boiler IS11S2) Second Hand Vacuum Service5 10,339.04 1,512.00 669.1D 250.37 10,569.17 972.90 6,51156 0.00 685.50 0.00 6,112.32 540.14 Barre Strength Boolcamp Bridge Club Broadland DC- Polling Station Bfoadland Dog Club C&G As8ocIFirsl Class Learning Calm Cats 0.00 829,81 0,00 35.00 0.00 35.00 2,924.B3 0.00 41.94 125.00 18.84 466.45 20.00 0.00 48.00 649.53 153.31 35.00 140.52 30.00 3,005.21 1,298.88 0.00 0.00 15.30 110.97 20.00 57.56 Diabetes Pievention Dumino Draylon Country Market EA Tennis Filne5sIPi181es Gardner- One Off Booking$ Gamer- Dancin9 Harlb8eps- 88by & TOddr Halha YLwaa Histary 8ociely Llne Dan¢ing New Tav Play6rslPreduclions Over 50's Danc8 Physio Pilates ShoTfm31 Bowls Spinning Tops Street Mog$ Tai Chi for H?allh TALGA 176.40 160.00 1,070.00 142.38 74.98 0.00 858.00 192.00 533.27 176.40 0.00 260.00 150.00 0.00 2.700.00 102.00 0,00 162.26 TaverhaTn Art Group Tav&rham Band Tavgrham Evangelical ChJr Taverharn PC- OFficelRoom Hire Taverhom PC Youth Club Tav2rham Tabl2 Tenni5 TEC - Tea with Tec The Gaiage Trebb Melody 12,617.81 0,00 0.00 0.00 0.00 6,936.00 327.99 75.00 ca8d Fonv&rd 60,776.74 22,1 03.64 Carried Forwsrd 59,301.07 45,687.14
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- MAINTENANCE ACCOUNT- YEAR ENDED 28TH FEBRUARY 2021 Receipts 2019120 2020121 Payments 2019120 2020121 Brought Forw8rd 60.776.74 22,103.64 Broughl Fonv8rd 59,301.07 45,687.14 Women's Instilute 264.40 160.93 103.S1 497.83 521.10 0.00 0.00 o.oo o.oo 109.80 Cancélled Hall Hire- Covid Miscellaneous Hall Hire Deposit Retums Secretary Collection 0.00 796.90 0.00 0.00 182.60 0.00 35.OQ 65.00 Ytrja Cla5SÈS lhlneng OigQllg Zumba Gold Zumba Go- Julie Pdvale Hirers 2.425.86 120.35 Hlre af Staga Donatn8 100.00 0.00 1,000.00 500.00 667,05 174.49 361.35 362.34 401.40 194.61 0.00 105.17 o.oo 0.00 0.00 0.00 220.00 65.00 1,1e4.59 4,078.75 O.OQ 19,907.43 Electricity- Youlh Club Electricity- Paiish Council ElectricSly- Tennls Club Water Rates- Tennis Club Tr8nsfer from COIF account Transfer from Fundraising Accoui Miscellaneous Sahr Panel FÈed in Tarifr Payms Broadland DC- Covid Grants Broadl8nd DC- M6mb8rs Cash in Hand CL• 28-2-21 Cash in Bank @ 28-2-21 9.65 9.65 8,537.14 10,309.21 Grants l Donation 0.00 0.00 0.00 0.00 1,800.00 6,705.02 48.00 14.00 HMRC- Furlough Grants 101 Club Tablè Top Sale- Tablès £68,664.76 £56,288.60 £68,644.76 £56,288.60
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT - COIF CHARITIES DEPOSIT FUND YEAR ENDED 28TH FEBRUARY 2021 Balance as at 1st March 2020 £63,241.30 Interest 2020121 Received March 2020 April 2020 May 2020 June 2020 July 2020 - August 2020 - September 2020 - October 2020 November 2020 December 2020 January 2021 February 2021 28.12 23.32 16.39 12.66 10.15 6.32 0,86 0.66 0.68 0.74 0.41 £102.71 Balance as at 28th February 2021 £63,344.01 Note Al the beginning ol the financial year beginning 181 March 2020 the following monies were held in "Trust" For TEC Toddlers £218.44 Additional moniès held in Ihls Account are,, In respect of Stage Hire Key Holder Deposits £3,472.50 £120.50 Total held 'ln Trust, £3,811.44
TAVERHAM VILLAGE HALL CODIMITTEE FINANCIAL STATENIENT- FUNDRAISING COMMITTEE-YEAR ENDED 28TH FEBRUARY 2021 2019120 2020121 Funds at start of Flnancial Period Cash in Hand Nal Wesl - Current Account Barclays - Current Account 29.06 190.62 1,540,39 29.06 181.62 1.986 23 1,780.07 2,196.91 Income for the Year Fundraisin 50p Table Top Sale Christmas Craft Fair Lloyds Match Funding DonalionslGranls Plant Sale 186.10 2,084.92 0.00 321.05 1,204.30 0.00 0.00 1,000.00 0.00 1,422.26 E- I I Miscellaneous (Hall Hirel Table Top Sale - Februarylmarch Table Top Sale- October Taverham Fayre - July Tuèsday Coffee Mornings Tuesday Evening Bingo 150.37 30_00 364.00 1,594.75 1,199.51 903.69 0.00 246.75 0.00 0,00 0.00 86.40 8,018.69 2,755.41 101 Club Less.. Prize Money cashed 450.00 570.00 400.00 450.00 170.00 10,228,76 5,122.32 Transfers To Maintenance Account from Barclays Fundraising Account To COIF Account 0.00 8,000.00 0.00 0.00 8.000.00 0.00 Reversal ol Bank Duplication 14.15 Fun s at end of Financial Period Cash in Hand Nal Wesl- Current Account Barclays - Current Account 29.06 181.62 2,018.08 29.06 351.62 4,727.49 J13 2,228.76 10,228.76 5,108.17 5,122.32
TAVERHAIVI VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- 101 CLUB - YEAR ENDED 28TH FEBRUARY 2021 Nal West Account - Balance as at 1 st March 2020 £181.62 Subscriptions received Istanding Orders} 570.00 751.52 Less '. Prize money cashèd between1 st March 2020 and 28th February 2021 400.00 Balance as al 28th February 2021 £351.62 WINNING MEMBERS I PRIZE MONEY March 2020 April 2020 May 2020 June 2020 July 2020 August 2020 Sèptember 2020 Broadland Dog Training Mrs C Ross Tav Players Sally Wright Broadland Dog Mrs J Reeson Mrs M Gommon No. 74 No. 86 No. 41 No. 60 No. 74 No. 107 No. 18 £100.00 25.00 25.00 100.00 25.00 25.00 100.00 Eiij October 2020 November 2020 December 2020 January 2021 February 2021 Felicity Barber Dennis Calver Felicity Barber Mrs E Garrall Mrs M Common No. 87 No.118 No. 87 No. 143 No.18 25.00 25.00 100.00 25.00 25.00 £600.00
TAVERHAM FAYRE 2020 INCOME AND EXPENDITURE ACCOUNT INCOME EXPENDITURE Cash in Hand @ 31110119 Cash in Bank @ 31110119 £19,29 £4,163.98 Refund of Stall Fees IC Travel P81mer S3pienla Education Priscilla Bacon Garnish Donuts Jasmine Tobias 151 Taverham Scouts £10.00 £10.00 £10.00 £10.00 £50.00 £10.00 £50.00 Sale of Stalls 181 Taverham Scouts Lychgate Chlldrer)s Sapienla Education Grannys Little CH Priscilla Bacon IC Travel Garnish Donuts Sonia Palmer 1 sl Taverham Scouts £50.00 £20.00 £10.00 £10.00 £10.00 £10.00 £50.00 £10.00 £50.00 Post Offi'ce- Stamps £7.80 Highline Refund11 st Partl (Climbing Wall fTom 20191 £680.00 Cash in Hand @ 30110120 Cash in Bank @ 30110120 £11.49 £4.913.98 £5,083.27 £5,083.27 TAVERHAM FAYRE 2021 INCOME AND EXPENDITURE ACCOUNT INCOME EXPENDITURE Cash in Hand @ 31110120 Cash in B2nk @ 31110120 £11,49 £4,913,98 Cash in Hand @ 30110121 Cash in Bank @ 3011 OJ21 £11.49 £5,253.98 Highline Refund12nd Partl Iclimbing W811 from 20191 £340,00 £5,265.47 £5,265.47 Due lo COVID reslriclions Taverham Fayre was cancelled for 2020 and 2021, refunds were given to stallholders who had paid prior lo lockdow Refunds from Highline were received following 2 dispute over payment lor a climbing wall which did not arrlve 8t Taverham Fayre 2019
Independent examiner's report to the trustees of Taverham Village Hall Committee I report on the accounts of Taverham Village Hall Committee for the year ended 28th February 2021 Respective responsibilities of trustees and Independent examiner As the charity's trustees you are responsible for the preparation of the financial statements. You consider that an audit is not required for this year under sectlon 144 of the Charities Act 2011 (the Charitles Act), and that an independent examination is needed. It Is my responslbillty to.. examlne the accounts under section 145 of the Charities Act,. • follow the procedures laid down in the general Directions given by the Charity Commission under section 14515}Ibl of the Charities Act; and State whether any particular matters have come to my attentlon. Basis of examiner's staternent My examination was carried out in accordance with the general directions given by the Charltv CommlssSon. The examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial 5tatement5 and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is glven a5 to whether the financial Statements present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination no matter has come to my attention which gives me cause to believe that in, any material respect- accountlllg records were not kept in accordance with section 130 of the Charities Act,. or the financial statements do not accord with the accounting records. I have completed my examination and have no concerns Ill respect of the tnatters listed above and, in connection with following the directions of the Chaiity Commission, I have foulld no matter5 that requlre drawing to your attention. Andrew Parker FCCA Date.. 28 July 2024 Andrew Parker Assoclates Ltd Unit 7 Beech Avenue Business Park Taverham Norwich, NR8 6HU