2022-12-31-accounts - Tasburgh Village Hall And Playing Fields

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Names and addresses ofadvisers (Optional information)	Names and addresses ofadvisers (Optional information)	Names and addresses ofadvisers (Optional information)
T	eofadviser Name	Address
Bank Barelays StStephens Branch, Norwich
Name ofchief executive or names ofsenior staff members (Optional information)
	~ e	~ ~
Description ofthe charity's trusts
	Type ofgoverning document	Trust Deed dated July 20'" 1950,plus subsequent amendments.
		Co ies ofwhich are held b the Chari Commission
	How the charity is constituted	Trust for the benefit ofthe Village ofTasburgh
	Trustee selection methods	Trustees are appointed or reappointed annually at the Annual General
		Meeting held in July.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:		The Board ofTrustees is limited by deed toa maximum of16people. Ofthese, 8can be representatives ofa User Group, plus 5 ordinary members ofthe public. Ordinary public trustees must reside within the parish boundary. In addition, 3supernumerary trustees can be appointed
~ ~	policies and procedures adopted for the induction and training oftrustees; the charity's organisational	to fulfil specialist roles —e.g. Treasurer. After the retirement ofthe previous Treasurer the Charity is now employing a Treasurer but this role does not include trustee status and does not include voting rights.
	structure and any wider network with which the charity works;	The trustees operate within a code ofStanding orders that are regularly reviewed and updated as necessary.
~ ~	relationship with any related parties; trustees' consideration of	The trustees adhere to a number of Policy documents including Child Protection and Safeguarding, Vulnerable Adults, Equality, Diversity 8 Discrimination, GDPR, Fire Safety, Cleaning, Legionella etc.
	major risks and the system and procedures to manage	DRBICRBchecks are mandatory for all employees and User group leaders.
	them.
		The trustees undertake RoSPA and Risk Assessments annually oras
		required for the buildings, grounds, Fire Safety, Electrical Safety
		equipment etc. All recommendations are acted upon within the specified
		timelines.
		The trustees actively engage with outside bodies such as ACRE, the
		Charity Commission or specialists in areas such as Health 8 Safety and
		Fire Safety.
		The trustees act as mentors for similar organisations that wish to benefit
		from our experience —for example how to set up a Social Club, a Carer's
		group ora football club.

Summary ofthe objects charity set out in its	ofthe	To be the focal point ofSocial, Educational and Recreational activity within the village ofTasburgh.	To be the focal point ofSocial, Educational and Recreational activity within the village ofTasburgh.
governing document
		The Tasburgh Village Hall is a venue catering for the following	internal
		activities:
		~ Playgroup 5 days aweek during termtime for children of
		preschool age (Closed May 2022)
		~ Scouts and Explorers groups
		~ Keep Fit classes, principally for senior citizens
		~ Martial Arts classes
		~ Pilates, Yoga and exercise fitness groups
		~ Sports and Social Club, open 2 nights and 2 afternoons	aweek
Summary ofthe main activities undertaken for public benefit in relation	the to	~ Carers Group, supporting the elderly and vulnerable ~ Choir and Band rehearsals and performances ~ Educational Tutoring for Individual Children.
these objects (include within this section the statutory declaration that trustees have had regard tothe guidance		In addition, the Hall is also used as a venue for wedding receptions, parties, local events and for the meetings oforganisations such as the Parish Council, Tasburgh Allotment Society etc.
issued by the Charity Commission on public		Externall, the Playing field is no longer home to Tasburgh United Football club but the fields are maintained for the benefit ofthe local
benefit)		community and especially local children.
		There are also tennis courts and a free to use skate-board park	and
		children's play area with a variety of play equipment.
		All the above meet the objectives ofthe charity, catering for all	ages
		regardless ofpersonal background, faith, history, circumstances	or
		gender.

A	dditiona	l det	ails	o	fobjective	s and activities (Optional information)
						The Trustees historically have invested in opportunities to raise additional
						funds for the Hall, such as an annual Village Fete, a Flower and Produce
						Show, Quiz nights etc but these had been affected by Covid for the last
						few years.
						2022 saw the first reintroduction ofthe Village Fete, Flower 8 Produce
						show, the Annual Art Show, ajoint Quiz night with the Tasburgh
						Allotment Society and the Hall holding events for the Queen's Jubilee .
						The trustees have a fundraising committee to actively pursue grant
You may		choose		to	include	opportunities.
further statements,				where		The Fundraising Committee is also looking to increase its event
relevant,		about:				fundraising into a structured calendar ofmonthly/bi-monthly activities to
~	policy	on grantmaking;				raise additional funds for the Tasburgh Village Hall.
~	policy	programme			related	All time for such activities are given freely by the trustees and additional
	investment;					volunteers and are offered without any renumeration.
~	contribution volunteers.		made		by	Tasburgh Sports and Social Club rents the Small hall from the charity but also provides extremely generous financial support to Hall capital
						projects and improvement initiatives.
						The Charity has invested heavily in an ongoing policy of updating and
						improving the fabric ofthe building to enhance the safety, welfare and
						experiences of all users. Wherever possible, all improvement costs are
						met from existing resources or via local donations and fundraising as the
						charity does not benefit from a benefactor.
	~	~				~ 0 ~

	~ ~ ~
Summary ofthe main achievements ofthe charity during the year	During 2022 the Tasburgh Village Hall invested in a number of substantial structural improvements to enhance the facilities for both regular and casual hall users.
	During 2022 the Tasburgh Village Hall supported and funded the
	following improvements:
	1. Completed major refurbishment work to the secondary Hall	toilets
	(both Men's &Ladies ) 2. Improvements to Storage facilities within the Hall
	3. Improvements to the Hallway
	(1-3)Totalling f11948
	4. Purchased new blinds for the Main and Small Hall f1500
	5. Purchased a new shed, table and chairs 2400
	6. Repaired the Skate Park 6225
	7. The Hall is to purchase an improved booking system in Jan	2023
	f300
	2022 marked the successful return ofa number ofannual Village events
	that had not been able to be held during Covid.
	The Tasburgh Fete, Produce Show, Art Show and Queen's Jubilee
	events were all successfully reintroduced. They both provided much
	needed fundraising revenue but also supported the local community	of
	Tasburgh and its residents and surrounding area.
	The impact ofthe loss ofrevenue from a number ofthe smaller regular
	user groups was compensated by a grant from South Norfolk Council totalling f2667 in 2022.
	However, the devastating loss ofthe Playgroup in May 2022 is a
	considerable threat to the future ofthe Village Hall.
	The Playgroup has historically been the largest source ofregular income
	for the hall and their loss is extremely damaging.
	This situation was worsened with the loss ofprivate tutoring in December
	2022 as the Company is no longer supporting the Young Person' s
	educational needs any longer.
	This means that the Village Hall has lost 2 of its 3largest Regular User
	groups during 2022.
	The exceptional cost of living price rises, especially for utilities, is also a
	considerable threat to the Hall's longevity.
	The Hall Booking administrator is actively seeking new regular user
	opportunities to increase Regular user income after the losses in 2022.
	Casual bookings increased towards the end of2022 and this
	improvement continues into 2023.
	The Hall has also looked to compensate for the losses in Regular
	booking income with an increased programme offundraising events.
	The Fundraising Committee is creating a structured plan ofVillage	Hall
	events throughout the year to try to offset these losses.
	The commitment to improving the facilities to the residents ofTasburgh		is
	still demonstrated by the investment above in spite ofthe Village Hall
	having to adapt to the Covid challenges it has faced.
AR	March	2012

Section D Achievements and performance TAR Marth 2012

Section D Achievements and performance TAR March 2012

D CHARITY COMMISSION Fpp EN&&AN@ AND WAI E5	D CHARITY COMMISSION Fpp EN&&AN@ AND WAI E5	D CHARITY COMMISSION Fpp EN&&AN@ AND WAI E5	D CHARITY COMMISSION Fpp EN&&AN@ AND WAI E5	Tasburgh	Village Hall 8 Playing Fields	Village Hall 8 Playing Fields
				Receipts and payments				accounts			CC&sa
				Forthe period from		01/01/2022	To		31/12/2022
'
- -
~	~	.	e	~.
				Unrestricted funds		Restricted funds	Endowment funds		Total	funds	Last year
				to the nearest		to the nearest 5	to the nearest 6		to the nearest 8		tothe nearest 8
A1 Receipts
Donations 8Grants					8,867					8,867	34,354
Fundraising					6,933					6,933	3,470
Interest
Hire of Hall 8 Equipment					22,744					22,744	16,208
Sub total (Grossincome		for AR)			38,552					38,552	54,032
A2 Asset and investment	sales,
(see table).
Sub total
Total	receipts				38,552					38,552	54,032
A3 Payments
Fundraising Costs Wages/Salaries Repairs and Maintenance Lighting and Heating Rates, Water and Sewage Insurance Telephone and Internet					2,835 13,277 4,253 3,642 1,654 1,371 534					2,835 13.277 4,253 3,642 1,654 1,37'I	1,427 8,907 7,341 2,766 1,411 1,427 555
Postage, Stationery, Computer	Supplies
					207
Licenses and Professional Fees Bank Charges					1,126					1,126	815
Booking Cancellation Refunds					208						185
Donations					706
Sub total					29,813					29,813	24,834
A4 Asset and investment
purchases, (see table)
Outside Garden Furniture Playgroup Shed, tables 8Chairs					400					400	6,657
Fixture 8,Fittings					13,448					13,448	7,674
Sub total					13,848					13,848	14,331
Total payments					43,661					43,661	39,165
Net ofreceiptsl(payments)					5,109					5,109	14,867
A5 Transfers between funds
A6 Cash funds last year	end				32,345					32,345	17,478
Cash funds this year end					27,236					27,236	32,345

		~	e		e	~	r ~	~ e		~ ~ ~
								Unrestricted		Restricted	Endowment
								funds		funds	funds
								to nearest K		to nearest K	to nearest	R
81 Cash	funds							27,235
						Total cash funds		27,236
				(agree	balances	with receipts and payments
							account(s))
								Unrestricted	Restricted		Endowment
								funds		funds	funds
			Details					to nearest K		to nearest f	to nearest	E
82 Other	monetary assets
			Details					Fund to which asset belon s	Cost (optional)		Current value o tional
83Investment		assets
			Details					Fund to which asset belon s	Cost (optional)		Current value o tional
84Assets retained for the
charity's	own use
			Details					Fund towhich liabili relates	Amount due o tional		When due o tional
85 Liabilities
Signed by one or two trustees on behalf of all the trustees					Signature			Print	Name		Date of a roval