Trustees’ Annual Report for the period
From 01/10/2023 Period start date, To 30/09/2024
Period end date
Charity name: Martham War Memorial Village Hall
Charity registration number: 304006
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Martham without distinction of political, religious, or other opinions |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The hall is used for meetings, lectures, and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the quality of life for the said inhabitants. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | Para 1.38 |
| investment | |
| Contribution made by | |
| volunteers | Para 1.38 |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The hall has increased it’s booking by a significant amount since covid. The variety of clubs using the facility has increased and is more diverse resulting in the improvement to many lives within our community. These embrace the elderly threw to babies in a wide range of activities. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Finances are in a healthy stable state after investments in improvements of £15,000 Were made during the period inc new oil tank, toilet flooring, ,solar panels were fitted and a porch |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to ensure Martham War Memorial can with stand a serious loss of income and asset item repair. |
| Amount of reserves held | Para 1.22 | £18,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Non |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Advertising on local social media and posters within the hall. Trustees meet with prospective candidates, and discuss what they can offer as well as what we want from a trustee. A declaration is signed by the new trustee. Unless a vacancy arising mid year, trustees are usually appointed at the AGM. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Martham War Memorial Village Hall |
|---|---|
| Other name the charity uses | Martham Village Hall |
| Registered charity number | 304006 |
| Charity’s principal address | White Street Martham Great Yarmouth NR29 4PG (Not postal address) |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Michael Huke | Chairperson | 1/10/2023-30/09/2024 | Board of Trustees | |
| Michelle Rowley | Treasurer | 1/10/2023-30/09/2024 | Board of Trustees | |
| Rosie Davey | Old Folks Representative |
1/10/2023-30/09/2024 | Board of Trustees | |
| Christine Harriss | Bingo Representative |
1/10/2023-30/09/2024 | Board of Trustees | |
| Graham Bye | Parish Council representative |
1/10/2023-30/09/2024 | Board of Trustees | |
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| n/a | ||
Name of chief executive or names of senior staff members (Optional information)
n/a
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) M J Huke
Full name(s) Mr Michael Huke
Position (eg Secretary, Chairperson Chair, etc)
Date
13 / 03 / 2025
| Martham War Memorial Village Hall | Martham War Memorial Village Hall | Operating Summary | Operating Summary | Operating Summary | 2023 / 2024 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Income 2023-2024 | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | Jun | July | Aug | Sept | Totals | |
| Letts | £2,501.00 | £1,334.00 | £1,025.00 | £1,727.00 | £1,915.00 | £1,777.00 | £2,166.00 | £1,642.00 | £1,232.00 | £2,171.37 | £1,699.00 | £1,521.00 | £20,710.37 | |
| Snooker | £71.00 | £118.00 | £41.00 | £197.00 | £128.00 | £279.00 | £347.00 | £296.00 | £407.20 | £361.00 | £376.00 | £290.90 | £2,912.10 | |
| Misc | £21,079.07 | £252.99 | £536.12 | £67.93 | £70.00 | £22.10 | £22,028.21 | |||||||
| Total | ||||||||||||||
| Total | £23,651.07 | £1,704.99 | £1,602.12 | £1,924.00 | £2,110.93 | £2,126.00 | £2,513.00 | £1,938.00 | £1,639.20 | £2,532.37 | £2,097.10 | £1,811.90 | £45,650.68 | |
| Expenditure | ||||||||||||||
| Insurance | ||||||||||||||
| Maintenance | £669.94 | £22.43 | £30.09 | £61.57 | £2,758.02 | £140.28 | £158.88 | £5,201.50 | £596.97 | £418.37 | £983.47 | £11,041.52 | ||
| Household | £29.99 | £59.56 | £12.00 | £53.51 | £46.15 | £116.23 | £49.43 | £76.55 | £43.85 | £70.21 | £557.48 | |||
| Heating Oil | £386.93 | £311.06 | £697.99 | |||||||||||
| Water Charges | £130.07 | £159.00 | £153.17 | £132.40 | £574.64 | |||||||||
| Electricity Charges | £58.21 | £69.00 | £88.05 | £75.86 | £77.32 | £64.76 | £77.00 | £57.18 | £42.77 | £43.68 | £50.13 | £57.66 | £761.62 | |
| Stationary | £23.73 | £30.00 | £30.15 | £4.80 | £88.68 | |||||||||
| Wages | £308.00 | £385.00 | £308.00 | £385.00 | £368.50 | £308.00 | £417.00 | £801.00 | £432.00 | £669.00 | £522.00 | £432.00 | £5,335.50 | |
| Cleaning Services | £440.00 | £550.00 | £440.00 | £550.00 | £440.00 | £440.00 | £480.00 | £600.00 | £480.00 | £600.00 | £522.00 | £480.00 | £6,022.00 | |
| Performing Rights | £228.35 | £228.35 | ||||||||||||
| WiFi | £4.99 | £8.50 | £8.50 | £8.50 | £8.50 | £8.50 | £9.17 | £9.17 | £9.17 | £9.17 | £9.17 | £93.34 | ||
| Accountants Fee | £125.00 | £125.00 | ||||||||||||
| Legal Costs | ||||||||||||||
| HMRC | £3.86 | £3.86 | ||||||||||||
| Misc | £150.99 | £69.86 | £94.82 | £0.01 | £5,771.79 | £8.00 | £203.60 | £1,470.80 | £7,769.87 | |||||
| Total | £1,506.14 | £1,652.63 | £1,086.57 | £1,259.26 | £3,698.50 | £1,473.89 | £7,059.55 | £6,731.08 | £1,790.63 | £2,302.59 | £3,627.78 | £1,111.23 | £33,299.85 | |
| Profit / Loss | *nett of | £2,144.93 | £52.36 | £515.55 | £664.74 | -£1,587.57 | £652.11 | -£4,546.55 | -£4,793.08 | -£151.43 | £229.78 | -£1,530.68 | £700.67 | -£7,649.17 |
| investment | ||||||||||||||
| Open Bank | £4,130.43 | |||||||||||||
| Closing Bank | £6,981.26 | |||||||||||||
| Reserves | *include 40 | £28,500.00 | ||||||||||||
| 95 day account | £18,000.00 | £18,000.00 | £18,000.00 | |||||||||||
| Interest on 95 day account | £400.94 | £400.94 | ||||||||||||
| * Oct misc £20000.00 investment return | ** £10500.00 | |||||||||||||
| £1059.07 interest | on above | transfer to current account |
Page 1
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trnste The Martham War Memorial Village Hall On accounts for the year ended 30th Septsmber 2024 Charity no ' 304006 if any) I report lo the trustees on my examination of the accounts of the above charty I"Ihe Trust'l for the year ended 3010912024. Responsibilitie$ and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance wtth the requirements of the Charrties Act 2011 {'the Acl"). I report in resFd of rny examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out rny examination, I have followed all the applicable Directions given by the Charity Commission under section 14515){bl of the Act_ Independent I have completed my examination. I conffim that no material matters have examinerfs statement come lo my attention in connection wf(h the examinatiors which gives me cause to believe that in. any material respet_ the accounting records were not kept in accordance with section 130 of the Chanties Act". or the accounts did nol accord wrth the accounting records., or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts sel out in the Charities (Accounts and Reportsl Regulations 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter considered as part of an independent examination. I have no conM$ and have come across no other matters in connection wrth the examination to which attention should te drawn in this report in order to enable a proper understanding of the account5 to be reached. Signed: Date:12¥.02.201S Name: Edwa Citsrbp4 6Sc (HA Mhhr Relevant professional qualiflcation{sl or body lif any): LICeno 1002193 Address: reus Pada rfolk i ofv IER Oct 2018
Section B Disclosure Only complete If the examiner needs lo highlight ma'&erial mallers ol concern {see CC32, Independent examination of charity accounts". directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018