## **Trustees’ Annual Report for the period** **From 01/10/2023 Period start date, To 30/09/2024** ## **Period end date** **Charity name: Martham War Memorial Village Hall** ## **Charity registration number: 304006** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Charity shall be the provision
and maintenance of a village hall for the use of
the inhabitants of the Parish of Martham
without distinction of political, religious, or other
opinions| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The hall is used for meetings, lectures, and
classes, and for other forms of recreation and
leisure-time occupation, with the object of
improving the quality of life for the said
inhabitants.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference| |---|---| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|Para 1.38| |investment|| |Contribution made by|| |volunteers|Para 1.38| |Other|| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The hall has increased it’s booking by a
significant amount since covid. The variety
of clubs using the facility has increased and
is more diverse resulting in the improvement
to many lives within our community. These
embrace the elderly threw to babies in a
wide range of activities.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Finances are in a healthy stable state after
investments in improvements of £15,000
Were made during the period inc new oil
tank, toilet flooring, ,solar panels were fitted
and a porch| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to ensure Martham War
Memorial can with stand a serious loss of
income and asset item repair.| |Amount of reserves held|Para 1.22|£18,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Non| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Advertising on local social media
and posters within the hall. Trustees meet
with prospective candidates, and discuss
what they can offer as well as what we want
from a trustee. A declaration is signed by
the new trustee. Unless a vacancy arising
mid year, trustees are usually appointed at
the AGM.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Martham War Memorial Village Hall| |---|---| |Other name the charity uses|Martham Village Hall| |Registered charity number|304006| |Charity’s principal address|White Street
Martham
Great Yarmouth
NR29 4PG (Not postal address)| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Michael Huke|Chairperson|1/10/2023-30/09/2024|Board of Trustees| ||Michelle Rowley|Treasurer|1/10/2023-30/09/2024|Board of Trustees| ||Rosie Davey|Old Folks
Representative|1/10/2023-30/09/2024|Board of Trustees| ||Christine Harriss|Bingo
Representative|1/10/2023-30/09/2024|Board of Trustees| ||Graham Bye|Parish Council
representative|1/10/2023-30/09/2024|Board of Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved > **Director name** n/a ## Name of trustees holding title to property belonging to the charity |**Trustee name**|Dates acted if not for whole year|| |---|---|---| ||n/a|| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||n/a| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** n/a ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** M J Huke **Full name(s)** Mr Michael Huke **Position (eg Secretary,** Chairperson **Chair, etc)** **Date** 13 / 03 / 2025 |**Martham War Memorial Village Hall**|**Martham War Memorial Village Hall**|||||**Operating Summary**|**Operating Summary**|**Operating Summary**||||||**2023 / 2024**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Income 2023-2024**||**Oct**|**Nov**|**Dec**|**Jan**|**Feb**|**Mar**|**Apr**|**May**|**Jun**|**July**|**Aug**|**Sept**|**Totals**| |**Letts**||£2,501.00|£1,334.00|£1,025.00|£1,727.00|£1,915.00|£1,777.00|£2,166.00|£1,642.00|£1,232.00|£2,171.37|£1,699.00|£1,521.00|£20,710.37| |**Snooker**||£71.00|£118.00|£41.00|£197.00|£128.00|£279.00|£347.00|£296.00|£407.20|£361.00|£376.00|£290.90|£2,912.10| |**Misc**||£21,079.07|£252.99|£536.12||£67.93|£70.00|||||£22.10||£22,028.21| |**Total**||||||||||||||| |**Total**||£23,651.07|£1,704.99|£1,602.12|£1,924.00|£2,110.93|£2,126.00|£2,513.00|£1,938.00|£1,639.20|£2,532.37|£2,097.10|£1,811.90|£45,650.68| |**Expenditure**||||||||||||||| |**Insurance**||||||||||||||| |**Maintenance**||£669.94|£22.43|£30.09|£61.57|£2,758.02|£140.28|£158.88|£5,201.50|£596.97|£418.37|£983.47||£11,041.52| |**Household**||£29.99|£59.56|£12.00|£53.51|£46.15||£116.23|£49.43|£76.55|£43.85|£70.21||£557.48| |**Heating Oil**|||£386.93||||||||£311.06|||£697.99| |**Water Charges**||||£130.07|||£159.00|||£153.17|||£132.40|£574.64| |**Electricity Charges**||£58.21|£69.00|£88.05|£75.86|£77.32|£64.76|£77.00|£57.18|£42.77|£43.68|£50.13|£57.66|£761.62| |**Stationary**|||£23.73||£30.00|||£30.15|£4.80|||||£88.68| |**Wages**||£308.00|£385.00|£308.00|£385.00|£368.50|£308.00|£417.00|£801.00|£432.00|£669.00|£522.00|£432.00|£5,335.50| |**Cleaning Services**||£440.00|£550.00|£440.00|£550.00|£440.00|£440.00|£480.00|£600.00|£480.00|£600.00|£522.00|£480.00|£6,022.00| |**Performing Rights**|||||||£228.35|||||||£228.35| |**WiFi**|||£4.99|£8.50|£8.50|£8.50|£8.50|£8.50|£9.17|£9.17|£9.17|£9.17|£9.17|£93.34| |**Accountants Fee**|||||||£125.00|||||||£125.00| |**Legal Costs**||||||||||||||| |**HMRC**|||||||||||£3.86|||£3.86| |**Misc**|||£150.99|£69.86|£94.82|£0.01||£5,771.79|£8.00||£203.60|£1,470.80||£7,769.87| |**Total**||£1,506.14|£1,652.63|£1,086.57|£1,259.26|£3,698.50|£1,473.89|£7,059.55|£6,731.08|£1,790.63|£2,302.59|£3,627.78|£1,111.23|£33,299.85| |**Profit / Loss**|*nett of|£2,144.93|£52.36|£515.55|£664.74|-£1,587.57|£652.11|-£4,546.55|-£4,793.08|-£151.43|£229.78|-£1,530.68|£700.67|-£7,649.17| ||investment|||||||||||||| |**Open Bank**||£4,130.43||||||||||||| |**Closing Bank**|||||||||||||£6,981.26|| |**Reserves**|*include 40|£28,500.00||||||||||||| |95 day account|||||||£18,000.00||||||£18,000.00|£18,000.00| |Interest on 95 day account|||||||||||||£400.94|£400.94| |* Oct misc £20000.00 investment return|||||||** £10500.00|||||||| |£1059.07 interest|on above||||||transfer to current account|||||||| Page 1 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trnste The Martham War Memorial Village Hall On accounts for the year ended 30th Septsmber 2024 Charity no ' 304006 if any) I report lo the trustees on my examination of the accounts of the above charty I"Ihe Trust'l for the year ended 3010912024. Responsibilitie$ and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance wtth the requirements of the Charrties Act 2011 {'the Acl"). I report in resF*d of rny examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out rny examination, I have followed all the applicable Directions given by the Charity Commission under section 14515){bl of the Act_ Independent I have completed my examination. I conffim that no material matters have examinerfs statement come lo my attention in connection wf(h the examinatiors which gives me cause to believe that in. any material resp*et_ the accounting records were not kept in accordance with section 130 of the Chanties Act". or the accounts did nol accord wrth the accounting records., or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts sel out in the Charities (Accounts and Reportsl Regulations 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter considered as part of an independent examination. I have no con￿M$ and have come across no other matters in connection wrth the examination to which attention should te drawn in this report in order to enable a proper understanding of the account5 to be reached. Signed: Date:12¥.02.201S Name: Edwa￿ Citsrbp4 6Sc (HA Mhhr Relevant professional qualiflcation{sl or body lif any): LICeno 1002193 Address: reus Pada rfolk i ofv IER Oct 2018 Section B Disclosure Only complete If the examiner needs lo highlight ma'&erial mallers ol concern {see CC32, Independent examination of charity accounts". directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018