Trustees’ Annual Report for the period
From Period start date To Period end date
Charity name:
Charity registration number:
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Charity maintains the Lophams’ Village Hall for the benefit of local people by allowing the hall to be used for family events and bringing in outside providers to run events, educational courses and sports opportunities in which local people can participate . |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Educational Services Sporting Activities General congregation of the community for social interaction and support |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related |
investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have provided a safe and affordable environment for our beneficiaries to enjoy educational, social and sporting activities. The charity provides an important venue for our rural community supporting a whole variety of local needs. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in good financial health with expenditure and income balanced over the period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | There is a substantial building to maintain and so a reserve is essential for unexpected costs. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are none. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hall and sports field hirings, events. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees selected via agreement of management committee including existing trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Lophams’Village Hall and Playing Field |
|---|---|
| Other name the charity uses | |
| Registered charity number | 304003 |
| Charity’s principal address | Lophams’ Village Hall and Playing Field, North Lopham, IP22 2LW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Michael Shipperlee | Chairman | |||
| Russell Golledge | Treasurer | |||
| Jennifer Vere | ||||
| Jim Pursehouse | Vice Chairman | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
| Charity Name | No (if any) | No (if any) | No (if any) | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Lophams' Village Hall 304003 Receipts and payments accounts For the period from Period start date To Period end date 01-Mar-22 28-Feb-23 ~~ee~~ ~~ee ee~~ |
CC16 a |
|||||||||||
| Section A Receipts and payments ~~a~~ |
||||||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds |
Last year | ||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ |
to the nearest £ |
|||||||
| A1 Receipts(IN) | ||||||||||||
| - | - | |||||||||||
| Farmers Market 6,057 |
6 | 6,057 | 7,428 | -18% | ||||||||
| Hiring of Hall 3,352 |
3 | 3,352 | 2,236 | 50% | ||||||||
| Steam Rally | - | - | #DIV/0! | |||||||||
| Bonfire & Fireworks 4,927 |
4 | 4,927 | 6,327 | -22% | ||||||||
| Lottery Stakes 5,163 |
5 | 5,163 | 5,410 | -5% | ||||||||
| Grants & Donations | - | - | #DIV/0! | |||||||||
| Electric Meter Income 137 |
137 | 137 | 115 | 19% | ||||||||
| Other income | 9,000 | 9 | 9,000 | - | #DIV/0! | |||||||
| Interest 32 |
32 | 32 | 3 | 967% | ||||||||
| Xmas Fair 2022 581 |
581 | 581 | #DIV/0! | |||||||||
| - | - | #DIV/0! | ||||||||||
| Sub total(Gross income for AR)20,249 | 9,000 | - | - | 29,249 | 29,249 | 21,519 | -6% |
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - ~~eS~~ Total receipts 20,249 9,000 - 29,249 21,519 ~~ff~~
A3 Payments (OUT)
| A3 Payments (OUT) | |
|---|---|
| Farmers Market costs | 3,652 |
| Licences & Administration | 1,162 |
| Insurance | 900 |
| Maintenance | 2,395 |
| Electricity | 1,029 |
| Cleaning | 698 |
| Equipment | 1,639 |
| Xmas Fair | 195 |
| Bonfire & Fireworks costs | 4,446 |
| Lottery Prizes | 3,953 |
| LV Committee Donation | 250 |
| Sub total | 20,319 |
| - | -8% 45% 4% 68% 95% 32% 42% 100% 13% 27% #DIV/0! 24% |
||||||
|---|---|---|---|---|---|---|---|
| 3,652 | 3,975 | ||||||
| 1,162 | 800 | ||||||
| 900 | 862 | ||||||
| 2,395 | 1,426 | ||||||
| 1,029 | 527 | ||||||
| 698 | 528 | ||||||
| 1,639 | 1,151 | ||||||
| 4,446 | 3,946 | ||||||
| 3,953 | 3,115 | ||||||
| 250 | |||||||
| - | - | Cross Add Error |
16,329 |
| A4 Asset and investment | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | |||||||||||
| - | - | - | 0 | ||||||||
| - | - | - | 0 | ||||||||
| **Sub total ** | - | - | - | 0 | - | ||||||
| Total payments | 20,319 | - | - | #VALUE! | 16,329 | ||||||
| Net of receipts/(payments) | (70) | 9,000 | - | #VALUE! | 5,190 | ||||||
| A5 Transfers between funds | - | - | 0 | - | |||||||
| A6 Cash funds last year end | 43,807 | - | - | 43,807 | 36,872 | ||||||
| Cash funds this year end | 43,737 | 9,000 | - | #VALUE! | 42,062 | #VALUE! |
Section B Statement of assets and liabilities at the end of the period
| Categories B3 Investment assets B2 Other monetary assets B1 Cash funds |
Details Details (agree balances with receipts and payments account(s)) Details Total cash funds General Account Lottery Current Account Deposit Account (Development Fund) Petty Cash Details |
Unrestricted funds to nearest £ 7,490 1,182 34,935 130 43,737 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs |
Restricted funds to nearest £ - - 9,000 - 9,000 OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) |
Endowm ent funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowm ent funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
B4 Assets retained for the - - charity’s own use - - - - - - - - - - - - - - - - ~~= 55:~~ Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - - Signed by one or two trustees on Date of Signature Print Name behalf of all the trustees approval ~~==555~~
LOPHAM VILLAGE HALL & PLAYING FIELD – charity number 304003
I have examined the accounts for the above charity for 2023/24 and clearly it has been a busy year for the Village Hall with a lot of activity to improve and upgrade the facilities. Based on the receipt and payment analysis, I certify that this is a true reflection of the charity for the year ending February 2024.
Simon Blyth.