## **Trustees’ Annual Report for the period**
**From Period start date To Period end date**
## **Charity name:**
## **Charity registration number:**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Charity maintains the
Lophams’ Village Hall for the
benefit of local people by
allowing the hall to be used
for family events and
bringing in outside providers
to run events, educational
courses and sports
opportunities in which local
people can participate .|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Educational Services**
**Sporting Activities**
**General congregation of the community**
**for social interaction and support**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes the trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference|
|---|---|
||Para 1.38|
|Policy on grant making||
||Para 1.38|
|Policy on social investment||
|including program related||
investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We have provided a safe and affordable**
**environment for our beneficiaries to**
**enjoy educational, social and sporting**
**activities.**
**The charity provides an important venue**
**for our rural community supporting a**
**whole variety of local needs.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
||||
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity is in good financial health**
**with expenditure and income balanced**
**over the period.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**There is a substantial building to**
**maintain and so a reserve is essential for**
**unexpected costs.**|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are none.**|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Hall and sports field hirings, events.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees selected via agreement of**
**management committee including**
**existing trustees**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Lophams’Village Hall and Playing Field|
|---|---|
|Other name the charity uses||
|Registered charity number|304003|
|Charity’s principal address|Lophams’ Village Hall and Playing Field, North Lopham, IP22
2LW|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (ifany)**|
|---|---|---|---|---|
||Michael Shipperlee|Chairman|||
||Russell Golledge|Treasurer|||
||Jennifer Vere||||
||Jim Pursehouse|Vice Chairman|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
|**Charity Name**||||||**No (if any)**|**No (if any)**|**No (if any)**|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Lophams' Village Hall**
**304003**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Mar-22
28-Feb-23
~~ee~~
~~ee ee~~||||||||||**CC16**
**a**|||
|**Section A Receipts and payments**
~~a~~|||||||||||||
|**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||||**Total**
**funds**||**Last year**|||
|**to the nearest £**||**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the**
**nearest £**|||**to the**
**nearest £**|||
|**A1 Receipts(IN)**|||||||||||||
||||||||**-**|**-**|||||
|Farmers Market
**6,057**|||||||**6**|**6,057**||**7,428**||-18%|
|Hiring of Hall
**3,352**|||||||**3**|**3,352**||**2,236**||50%|
|Steam Rally|||||||**-**|**-**||||#DIV/0!|
|Bonfire & Fireworks
**4,927**|||||||**4**|**4,927**||**6,327**||-22%|
|Lottery Stakes
**5,163**|||||||**5**|**5,163**||**5,410**||-5%|
|Grants & Donations|||||||**-**|**-**||||#DIV/0!|
|Electric Meter Income
**137**|||||||**137**|**137**||**115**||19%|
|Other income||**9,000**|||||**9**|**9,000**||**-**||#DIV/0!|
|Interest
**32**|||||||**32**|**32**||**3**||967%|
|Xmas Fair 2022
**581**|||||||**581**|**581**||||#DIV/0!|
||||||||**-**|**-**||||#DIV/0!|
|**_Sub total_**_(Gross income for AR)_**20,249**||**9,000**||**-**|**-**||**29,249**|**29,249**||**21,519**||-6%|
**A2 Asset and investment sales, (see table). - - - - - - - - -** _**Sub total**_ **-** ~~eS~~ _**Total receipts**_ **20,249 9,000 - 29,249 21,519** ~~ff~~
## **A3 Payments (OUT)**
|**A3 Payments (OUT)**||
|---|---|
|||
|Farmers Market costs|**3,652**|
|Licences & Administration|**1,162**|
|Insurance|**900**|
|Maintenance|**2,395**|
|Electricity|**1,029**|
|Cleaning|**698**|
|Equipment|**1,639**|
|Xmas Fair|**195**|
|Bonfire & Fireworks costs|**4,446**|
|Lottery Prizes|**3,953**|
|LV Committee Donation|**250**|
|**_Sub total_**|**20,319**|
|||||**-**|||-8%
45%
4%
68%
95%
32%
42%
100%
13%
27%
#DIV/0!
24%|
|---|---|---|---|---|---|---|---|
|||||**3,652**||**3,975**||
|||||**1,162**||**800**||
|||||**900**||**862**||
|||||**2,395**||**1,426**||
|||||**1,029**||**527**||
|||||**698**||**528**||
|||||**1,639**||**1,151**||
|||||||||
|||||**4,446**||**3,946**||
|||||**3,953**||**3,115**||
|||||**250**||||
|**-**||**-**||**Cross Add**
**Error**||**16,329**||
|**A4 Asset and investment**||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|**purchases, (see table)**||||||||||||
||**-**||**-**|||**-**||**0**||||
||**-**||**-**|||**-**||**0**||||
|**_Sub total_ **|**-**||**-**|||**-**||**0**||**-**||
|**_Total payments_**|**20,319**||**-**|||**-**||**#VALUE!**||**16,329**||
|**_Net of receipts/(payments)_**|**(70)**||**9,000**|||**-**||**#VALUE!**||**5,190**||
|**A5 Transfers between funds**|||**-**||**-**|||**0**||**-**||
|**A6 Cash funds last year end**|**43,807**||**-**||**-**|||**43,807**||**36,872**||
|**_Cash funds this year end_**|**43,737**||**9,000**|||**-**||**#VALUE!**||**42,062**|
#VALUE!|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**
**Details**
(agree balances with receipts and payments account(s))
**Details**
**_Total cash funds_**
General Account
Lottery Current Account
Deposit Account (Development Fund)
Petty Cash
**Details**|**Unrestricted**
**funds**
**to nearest £**
**7,490**
**1,182**
**34,935**
**130**
**43,737**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**9,000**
**-**
**9,000**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Cost**
**(optional)**|**Endowm**
**ent**
**funds**
**to nearest**
**£**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowm**
**ent**
**funds**
**to nearest**
**£**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current**
**value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current**
**value**
**(optional)**|
**B4 Assets retained for the - - charity’s own use - - - - - - - - - - - - - - - -** ~~= 55:~~ **Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - -** Signed by one or two trustees on Date of Signature Print Name behalf of all the trustees approval ~~==555~~
LOPHAM VILLAGE HALL & PLAYING FIELD – charity number 304003
I have examined the accounts for the above charity for 2023/24 and clearly it has been a busy year for the Village Hall with a lot of activity to improve and upgrade the facilities. Based on the receipt and payment analysis, I certify that this is a true reflection of the charity for the year ending February 2024.
Simon Blyth.