2021-03-31-accounts - Horsford Village Hall And Recreation Ground

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.


Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	1	April	2020		31	March	2021

Section A Reference and administration details

Charity name Horsford Village Hall Management Committee Other names charity is known by VHMC Registered charity number (if any) 303985 Charity's principal address 165 Holt Road Horsford Norfolk Postcode NR10 3DN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Chris Brown	Chairman		HVHMC
Joanne Keeler	Treasurer	17/8/20	HVHMC
Sarah Chambers		14/12/20
Jacqueline Stringer		18/11/20
Clare Butcher		20/1/20
Derek Jacks
Angela Makinson

18 19 20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year Horsford Parish Council - custodians

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Trust Deed Nov 1965 (eg. trust deed, constitution)

How the charity is constituted Committee (eg. trust, association, company)

Trustee selection methods Elected by Committee (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
On joining, Trustee’s receive a welcome letter and extracts of Charity Commission publications, which outline the importance of being a Trustee. Trustees also receive a copy of the Trust Deed (1965) and 2013 amendment.
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To manage the day to day running of the Village Hall complex, which consists of two main hall rooms, a MUGA court, swing park, under 5s play area and two grassed football pitches. To promote the hire of the building and football pitches.

The premises also include a “not for profit” Social Club, which is in the older part of the village hall.

Throughout 2020 to March 21 the Village Hall was hired out to; Weekly Groups – Fitness Training, Youth Club, Zumba, Children’s play activities Weekends – Private Parties (Weddings, Birthdays, Christenings etc) Hall also used by Women’s Institute and a Drama Group. Summary of the main Football Pitches are hired out to local village teams. activities undertaken for the public benefit in relation to Old village hall building is leased to Horsford Social Club. these objects (include within this section the statutory Co-vid 19 lockdown commenced late March 20 which meant the hall had declaration that trustees have to close had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Savings stand at £49700.00.

Major projects completed;

i. Complete refurbishment of the small committee room

See Treasurer’s main comments at Section D.

Summary of the main achievements of the charity during the year

VHMC TREASURERS FINANCIAL STATEMENT 2020/21

It has been an incredibly quiet time since I have become treasurer due to covid lockdowns.

I think we have felt like yoyos, but I am optimistic on the year to come.

This year’s profit does look quite good on the balance sheet but if you look at the covid grants we have received, without them we would have made a loss of £13,151.17 so I think we should be very thankful to Broadland District Council & to the government for their financial support.

Let’s hope for a busy and safe financial year!

Joanne Keeler

Treasurer VHMC

19/4/2021

----- Start of picture text -----
Section E Financial review
Brief statement of the The Charity has a Reserves Policy which sets our reserves at
charity’s policy on reserves £10,000.00.
Details of any funds materially
in deficit
Further financial review details (Optional information)
You may choose to include
additional information, where
relevant about:
• the charity’s principal Parish Council annual pre-cept grant and hall hire charges.
sources of funds (including
any fundraising);
• how expenditure has
supported the key objectives
of the charity;
• investment policy and
objectives including any
ethical investment policy
adopted.
Section F Other optional information
----- End of picture text -----

----- Start of picture text -----
Section G Declaration
----- End of picture text -----

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) On original On original Full name(s) Christopher Brown Joanne Keeler

Position (eg Secretary, Chair, etc) Date	Chairman	Treasurer
	20 April 2021

HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE INCOME / EXPENDITURE 1 APRIL 2020 TO 31 MARCH 2021

HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE	HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE	HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE	HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE	HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE	HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE
INCOME / EXPENDITURE 1 APRIL 2020 TO 31 MARCH 2021

INCOME	2020/21	2019/20	EXPENDITURE	2020/21	2019/20
Main Hall Invoiced	4653.53	15467.97	Advertising	120.00	120.00
Main HallOccasional	700.00	13652.30	Bank/Audit/Legal Fees	75.00	75.00
CommitteeRm	28.80	988.48	Booking Secretary	700.00	1380.65
SocialClubrent	3270.42	19182.55	BottleBank - Indigo	131.40	115.20
Football Pitches	2204.86	2778.56	Caretaker	5864.65	14147.14
Floodlights	580.60	396.60	Electricity	5214.86	11923.01
LeaseLandrent	1710.00	1710.00	Gas	1722.00	1048.00
HIRECHARGES	13148.21	54176.46	Insurance/Licenses	2103.96	2216.26
			Grounds Clearing	3974.20	4800.00
			Maintenance Contract	1849.52	1551.01
Grounds Grant	1175.00	4800.00	Maintence General	489.00	1994.49
ParishCncl	7005.12	7281.00	Maintenance Grounds	730.88	6135.59
ParishCncl Refurb Grant	26292.00	0.00	PlayEquip	270.00	3818.20
Recycling	338.02	601.65	Phone	1064.36	1065.65
PlayEquipment Grant	0.00	3672.00	Projects	28060.29	5979.91
Interest	53.48	182.41	Rates	0.00	1260.00
Maintenance	0.00	362.26	Refuse Collection	1908.84	2563.69
Phone	0.00	182.52	ReturnChqs/Refunds	450.00	150.00
UtilityRefunds	0.00	482.74	Stationary/Postage	294.68	77.00
HSBCRefund	100.00	0.00	Secretary	1000.00	0.00
Covid Grants	19907.43	0.00	Water Rates	617.76	1306.89
	54871.05	17564.58	Covid	4508.42	0.00
			Sundries	113.12	120.09
TOTAL INCOME	68019.26	71741.04
EXPENDITURE	61262.94	61847.78	TOTAL EXPENDITURE	61262.94	61847.78
NET PROFIT	6756.32	9893.26

Independent Examiner's report on the Accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Horsford Village Hall Management Committee

On accounts for the year ended

[ 31 March 2021 ] Charity no (if any) 303985

Set out on pages

1&2

Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
• to state whether particular matters have come to my attention.

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's In connection with my examination, no matter has come to my attention statement (other than that disclosed below *)

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

Signed: As On Original

Date: 15/7/2021

Name:[P H Carrick ]

IER

March 2012

Relevant professional qualification(s) or body (if any):

I.M.T.A

Address:

1 Breck Farm Lane

Taverham

Norwich NR6 8LR

Section B Disclosure

IER

March 2012

Give here brief details of any items that the examiner wishes to disclose .

IER

March 2012