|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From**|Period start date|||**To**|Period end date|||
||1|April|2020||31|March|2021|



## Section A                        Reference and administration details 

**Charity name** Horsford Village Hall Management Committee **Other names charity is known by** VHMC **Registered charity number (if any)** 303985 **Charity's principal address** 165 Holt Road Horsford Norfolk **Postcode** NR10 3DN 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Chris Brown|Chairman||HVHMC|
||Joanne Keeler|Treasurer|17/8/20|HVHMC|
||Sarah Chambers||14/12/20||
||Jacqueline Stringer||18/11/20||
||Clare Butcher||20/1/20||
||Derek Jacks||||
||Angela Makinson||||
||||||
||||||
||||||
||||||
||||||
||||||
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18 19 20 

## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** Horsford Parish Council - custodians 

## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document Trust Deed Nov 1965 (eg. trust deed, constitution) 

How the charity is constituted Committee (eg. trust, association, company) 

Trustee selection methods Elected by Committee (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 



You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

   - On joining, Trustee’s receive a welcome letter and extracts of Charity Commission publications, which outline the importance of being a Trustee. Trustees also receive a copy of the Trust Deed (1965) and 2013 amendment. 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

To manage the day to day running of the Village Hall complex, which consists of two main hall rooms, a MUGA court, swing park, under 5s play area and two grassed football pitches. To promote the hire of the building and football pitches. 

The premises also include a “not for profit” Social Club, which is in the older part of the village hall. 



Throughout 2020 to March 21 the Village Hall was hired out to; Weekly Groups – Fitness Training, Youth Club, Zumba, Children’s play activities Weekends – Private Parties (Weddings, Birthdays, Christenings etc) Hall also used by Women’s Institute and a Drama Group. **Summary of the main** Football Pitches are hired out to local village teams. **activities undertaken for the public benefit in relation to** Old village hall building is leased to Horsford Social Club. **these objects (include within this section the statutory** Co-vid 19 lockdown commenced late March 20 which meant the hall had **declaration that trustees have** to close **had regard to the guidance issued by the Charity Commission on public benefit)** 

## **Additional details of objectives and activities (Optional information)** 



You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

## Section D                      Achievements and performance 

Savings stand at £49700.00. 

Major projects completed; 

- i. Complete refurbishment of the small committee room 

See Treasurer’s main comments at Section D. 



## **Summary of the main achievements of the charity during the year** 

## **VHMC TREASURERS FINANCIAL STATEMENT 2020/21** 

It has been an incredibly quiet time since I have become treasurer due to covid lockdowns. 

I think we have felt like yoyos, but I am optimistic on the year to come. 

This year’s profit does look quite good on the balance sheet but if you look at the covid grants we have received, without them we would have made a loss of £13,151.17 so I think we should be very thankful to Broadland District Council & to the government for their financial support. 

Let’s hope for a busy and safe financial year! 

Joanne Keeler 

Treasurer VHMC 

19/4/2021 




**----- Start of picture text -----**<br>
Section E                    Financial review<br>Brief statement of the  The Charity has a Reserves Policy which sets our reserves at<br>charity’s policy on reserves    £10,000.00.<br>Details of any funds materially<br>in deficit<br>Further financial review details (Optional information)<br>You  may choose  to include<br>additional information, where<br>relevant about:<br>• the charity’s principal  Parish Council annual pre-cept grant and hall hire charges.<br>sources of funds (including<br>any fundraising);<br>• how expenditure has<br>supported the key objectives<br>of the charity;<br>• investment policy and<br>objectives including any<br>ethical investment policy<br>adopted.<br>Section F                     Other optional information<br>**----- End of picture text -----**<br>



**----- Start of picture text -----**<br>
Section G                    Declaration<br>**----- End of picture text -----**<br>


**The trustees declare that they have approved the trustees’ report above.** 

## **Signed on behalf of the charity’s trustees** 

**Signature(s)** On original On original **Full name(s)** Christopher Brown Joanne Keeler 



|**Position (eg Secretary, Chair,**<br>**etc)**<br>**Date**|<br>Chairman|Treasurer|
|---|---|---|
||20 April 2021||





## **HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE INCOME / EXPENDITURE 1 APRIL 2020  TO  31 MARCH 2021** 

|**HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE**|**HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE**|**HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE**|**HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE**|**HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE**|**HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE**|**HORSFORD VILLAGE HALL MANAGEMENT COMMITTEE**|
|---|---|---|---|---|---|---|
|**INCOME / EXPENDITURE 1 APRIL 2020  TO  31 MARCH 2021**|||||||
||||||||
|**INCOME**||**2020/21**|**2019/20**|**EXPENDITURE**|**2020/21**|**2019/20**|
|Main Hall Invoiced||4653.53|15467.97|Advertising|120.00|120.00|
|Main HallOccasional||700.00|13652.30|Bank/Audit/Legal Fees|75.00|75.00|
|CommitteeRm||28.80|988.48|Booking Secretary|700.00|1380.65|
|SocialClubrent||3270.42|19182.55|BottleBank - Indigo|131.40|115.20|
|Football Pitches||2204.86|2778.56|Caretaker|5864.65|14147.14|
|Floodlights||580.60|396.60|Electricity|5214.86|11923.01|
|LeaseLandrent||1710.00|1710.00|Gas|1722.00|1048.00|
|**HIRECHARGES**||**13148.21**|**54176.46**|Insurance/Licenses|2103.96|2216.26|
|||||Grounds Clearing|3974.20|4800.00|
|||||Maintenance Contract|1849.52|1551.01|
|Grounds Grant||1175.00|4800.00|Maintence General|489.00|1994.49|
|ParishCncl||7005.12|7281.00|Maintenance Grounds|730.88|6135.59|
|ParishCncl Refurb Grant||26292.00|0.00|PlayEquip|270.00|3818.20|
|Recycling||338.02|601.65|Phone|1064.36|1065.65|
|PlayEquipment Grant||0.00|3672.00|Projects|28060.29|5979.91|
|Interest||53.48|182.41|Rates|0.00|1260.00|
|Maintenance||0.00|362.26|Refuse Collection|1908.84|2563.69|
|Phone||0.00|182.52|ReturnChqs/Refunds|450.00|150.00|
|UtilityRefunds||0.00|482.74|Stationary/Postage|294.68|77.00|
|HSBCRefund||100.00|0.00|Secretary|1000.00|0.00|
|Covid Grants||19907.43|0.00|Water Rates|617.76|1306.89|
|||**54871.05**|**17564.58**|Covid|4508.42|0.00|
|||||Sundries|113.12|120.09|
|**TOTAL INCOME**||**68019.26**|**71741.04**||||
|**EXPENDITURE**||**61262.94**|**61847.78**|**TOTAL EXPENDITURE**|**61262.94**|**61847.78**|
|**NET  PROFIT**||**6756.32**|**9893.26**||||






## **Independent Examiner's report on the Accounts** 

**Section A                        Independent Examiner’s Report** 

## **Report to the trustees/ members of** 

Horsford Village Hall Management Committee 

**On accounts for the year ended** 

> [           31 March 2021 ] **Charity no (if any)** 303985 

**Set out on pages** 

1&2 

- **Respective responsibilities of trustees and examiner** 

- The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the Charities Act, 

- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

- • to state whether particular matters have come to my attention. 

**Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

**Independent examiner's** In connection with my examination, no matter has come to my attention **statement** (other than that disclosed below *) 

1. which gives me reasonable cause to believe that in, any material respect, the requirements: 

   - to keep accounting records in accordance with section 130 of the Charities Act; and 

   - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 

   - have not been met; or 

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

- _Please delete the words in the brackets if they do not apply._ 

**Signed:** As On Original 

**Date:** 15/7/2021 

**Name:**[P H Carrick ] 

1 

**IER** 

**March 2012** 



**Relevant professional qualification(s) or body (if any):** 

I.M.T.A 

**Address:** 

1 Breck Farm Lane 

Taverham 

Norwich NR6 8LR 

## **Section B                           Disclosure** 

2 

**IER** 

**March 2012** 



## **Give here brief details of any items that the examiner wishes to disclose** . 

3 

**IER** 

**March 2012**