Report to the trustees of I Wallington Scout Graup- Re8iStered Charity 303847 Page I Scouts 1st Wallington AGM Saturday 2 1st Septembey 2024 4.30pm enda l. Introduction and welcome 2. Apologies for absence 3. Governance toplcs a. Approve the minutes of the Annual General Meeting held on 16 September 2023 b. Adopt the model constitution from Policy, Organisation and Rules (POR) c. Note the Group's financial year d. Approve appointed and community members of the Group Scout Council e. Agree the number of members that may be appointed to the Trustee Board f. Agree the quorurn for future meeting5 of the Group Scout Council (excluding this AGM) 4. Review of the previous year . The Group Lead Volunteer's review of Scouts in I Wallington b. Recelve and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts 5. Making appointments a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board b. Appoint the Group Treasurer, following recommendation from the. open selection process initiated by the Group Trustee Board c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board 6.Awards Hunters Award Beavers- Max Keenan Cubs- Scouts- Invest new leaders? Closing remarks
Report to the trustees of i. Wallln8ton Scout Group- Re8lstered Charity 303847 Page 2 Scouts 1st Wallington Scout Group Minutes of the Annual General Meeting th September 16 2023 at 2.45pm l. The Chairman James O'Kane welcomed everyone to the meeting James thanked all the Leaders for the fantastic work they have done this year and every year and for keeping the sections going 2. Janet Drinkall made the nomination of Chairman, James (YKane- thls was approved 3. Apologies for absence: Pam Norton, Maureen Taylor 4. Mlnutes of the 2022 Annual General Meeting were agreed. 5. The Annual Report of the Group Executive Cornmittee, including the annual statement of accounts was received and considered Proposer.. Christine Robinson Seconder.. John Allen Approved 6. Election of Group Secretary-julia Coward Proposer." Christine Robinson Seconder." John Allen Approved 7. Election of Group Treasurer- Chris Robinson Proposer.. Julia Coward Seconder.. John Allen Approved 8. Election of the members of the Executive Committee John Allen Andy Wadman Pam Norton Joanne Luck Proposer.. David Pearcy Seconder.. Graham James Approved 9. Election of the members of the Executive Committee nominated by the Group Scout Leader 10. Approve Section Leader from each of Beavers, Cubs & Scouts Selom. Mark & David were approved
of i. Walllngton Scout Group- Reglstered Charlty 303847 Page 3 Janet welcomed everybody and made comment on the huge turnout. She thanked everyone for th coming and supporting I Wallington on their 115 anniversary. She advised it had been a very successful year with all sections doing lots of amazing thlngs indoors and out. Squirrels have now completed a year and are doing well. She thanked all the people who give up so much of their time for the benefit of the children. the section leaders and assistants, parents and the young leaders who help across the groups. She thanked Jon Slade from Croydon District for running the archery, Dave Batten from Kingston District for running the Climbing. She also thanked Sam Linley from Croydon and to David James and his team for manning the BBQ She said it showed the full spirit of Scouting and the wider st Scouting family and shows that we are much bigger than I Wallington and spread to all corners of the world. Janet welcomed back two scouts who attended the World jarnboe in South Korea in August. Whilst it may not have gone to plan she has been assured they had a maellouS time. She asked for help and hoped that with such a lot of parents in attendance there must be some who can spare a little time for the benefit of our young people. She advised that we need a couple more people to join the Board of Trustees which meets regularly to make sure the nuts and bolts of the group are kept up to scratch. She advised the group desperately needs a fundraising committee of 3 or 4 people. A huge amount of money has been spent over the last couple of years on the minibus, cooker and new roof. The costs have run into many thousands of pounds and depleted the bank balance. The money needs to be replaced and responsibility cannot be down to the leaders who already give so much time volunteering. She asked if anyone was willing, to come forward and offer their services. Janet also advtsed that the group needs a few people to join a maintenance team which currently consists of just David our Scout leaders. He can't be expected to do cover maintenance on his own when he has so much to do running his section. For thi5, you do not need to be part of the Board of Trustees. She asked anyone willing to talk to any of the Board of Trustee members or group leaders. Finally she advised everyone to enjoy the BBQ and any donations towards food would be gratefully accepted. 13. Presentstion of awards
Report to the trustees of i" Walllngton Scout Group- Re8lstered Charlty 303847 Page 4 2024 Re orts "A Year of Growth and Impact" l am thrilled to present the Annual Report for 1st Wallington, marking our 116th year. This vear has been a remarkable journey. filled with exciting activities and achievement5 across all sections. l extend my heartfelt gratitude to our dedicated leaders and their a5SiStants for their tireless efforts in creating inspiring and challenging programs for our young people. Please explore the individual section reports for a detailed account of our year's accomplishments. I would also like to acknowledge the invaluable contributions of my fellow Executive Committee members, whose hard work behind the scenes has ensured the smooth functioning of our Group. Once again, I hurnbly request your support. Consider volunteering your time or encouraging others to join us. Volunteering can be incredibly rewarding, offering opportunities for personal growth and making a positive impact on the lives of young people. Scouting can also provide numerous benefrts for you: Build lasting friendships Step outside your comfort zone Embrace the great outdoors Make a differen in your communlty Create unforgettable memorie5 Whether you can commit to regular involvement or occasional assistance, we welcome your support. If you're interested in joining our team as a leader, activity planner, or volunteer, please rea out to Janet Drinkall, our Group Scout Leader. James O'Kane (Group Chair)
Report to the trustees of i. Walllngton Scout Group- ReBlstered Charity 303847 Page 5 GROUP SCOUT VOLUNTEER REPORT 2023-2024 Well we have had a very good year he at I st Walllington. All section5 are fvll and we have a waiting list for all sections. so we must be doing something righL Sadly we have had to say goodbye to Linda Joiner- Penguin- who ha5 hung up her woggle after 18 years in the Beaver Section. Linda was renowned for her craft ideas and will be sorely missed. Linda was also key to Jumble Sales and other fund raising artivities and was very much part of the I st Wallington Team. We wish her very best wishes and hope to see her from time to time As you can see from the reports all sections have been busy with inslde and outside activities, giving all our young people a5 many different experlences as they can. l am glad to report that that three parents have come on board as Leader5 mainly for Squirrels but if anyone out there would like to join as a Leader on a regular ba515 we will welcome you with open arms! We do need another Leader in Beavers now that Linda has gone. Meanwhile I would like to thank all our current Leaders and assistants along with Explorer Scouts as Iyoung Leaders throughout the sections who glve so much of their time for the benef5t of your chTldren. Also the Trustee Board Members who assist in the background running the Group and the premises. making sure we have enough money to keep everything running smoothly. This too could do with a couple more parents, as new ideas and input are vital for future projects. We also need quite urgently someone with some maintenance experience to help out wlth repairs and general assistance with the fabric of the building. Fund raising 15 at being carried out by Jo Luck who is trying to set up a Fund Raising Committee to raise funds for various projects such as hall redecoration. new basement doors etc. These two jobs do not require you to be a member of the Trustee Board. There are many changes afoot within Scouting and you will notice that all Leaders will have a change of name. Section Leaders will be called Lead Volunteer and then the section name. I will be called Group Lead Volunteer IGLVI and all Assistant and Section A55iStants will be called Team members then Section. There are also changes to the Trustee Board and how the AGM is run. We will all get used to it in time, but certain things won't change, Akela is still Akela, Rainbow is still Rainbow for example and l am still Janet ! So overto you parents for help and 5UPPOrt of 1st Wallington Volunteersl Janet DrinkalS Group Lead Volunteer
Report to the trustees of i. Wallin8ton Scout Group- Re8lstered Charlty 303847 Page 6 6quirrel8 UIRRELS SECTION ANNUAL REPORT 2023-2024 AQMPXPORT2CQ4 Trne. orE. Tn a nut8hell Swlrre&. rfafnil¥ Tecrutts Takingthe leap Team ht ryed ar¥J IxLSlrytailul J)ieMng highest awaftl
Report to the tntstees of i" Wallington Scout Group- Reglstered Charity 303847 Page 7 BEAVERS SECTION ANNUAL REPORT 2023-2024 We try to diversrfy the activities to incorporate seasonal and topical subjects in orderto empower the Beavers with the latest goings on. Encourage and promote regional and county activities to show inclusiveness like the Remembrance Day Parade, District campfire and the Pantomime. All these events were well attended . A MinSt George'5 Day Parade happened in Carshalton Park with another local Scout Group. We marched around the park and then renewed the promise. Activities to achieve the badges are all performed over a period of weeks. A visit to the Ecology Centre is always a fun event whereby there is a hike involved followed by trying to study the flora and fauna of the area. We also managed to achieve the Builders Badge, for which they built models out of junk and cardboard boxes and the Experiment Badge. The Cyclist badge was done in two stages whereby on the first week the children brought In their bicycle5 or scooters and helrnets. They were guided through all the safety checks and correct procedures regards cycling on the roads and public safety. The second week we had arranged an instructor to go out into the park and observe the cycling technique5, unfortunately the weather was not compliant. Therefore, plan B was initiated, and observations were made in the hall. Individual techniques were observed. Grass sledging is another favorite activity enjoyed by all. Finally, I would like to thank Wayne, Debra. and Janet who has been called upon in SOS situations, and all the parents who gave up their time and helped u5 ,1 will be introducing the parent Rota again in the new term as we are short of helpers and leaders. A massive thank you to Linda [Penquin] for all her support throughout the years, who has stepped aside for personal reasons. Although she will be helping us, if and when, but not on a regular basis as before.
Report to the trustees of i" Wallington Scout Group- Regl$tered Charlty 303847 Pa8e 8 cubs CUBS SECTION ANNUAL REPORT 2023-2024 The Pack The Cub section has had another good year and we have managed to retain good numbers again with 33 currently enjoylng Cublife. Summer Camp What a difference a year makes. Last year we were washed away with rain and this year we all enjoyed a heatwave forthe week. 9 Cubsjoined in this year for Summercamp to Woodhouse Park. We spent some of the first day learning camp skills. Collectingfire wood and then cutting and preparlng it for the fire.
They also had fun exploring the site doing Orienteerin8. Monday was a day of on-site activities, Adventure Course, Backward Cooklng and Tomahawks. On Tuesday morning while the Scouts were busy doing site service the Cubs went into the woods to put up hammocks and we also boiled the Ghillie Kettle to make our own hot chocolate.
Report to the trustees of I. Walllngton Scout Group- Realstered Charlty 303847 Page 10 In the afternoon y all left site to go for a walk at Leigh Woods which took us past the Clifton Suspension Bridge LehWoOdSlth•AfiaWq•l0aP Brr$wI 6ft Wednesday the Scouts were off site for activities and the Cubs all completed the Photographers Badge. They wandered around site taktng pictures on a couple of different cameras learning about zoom and photo composition. They even took some in black and white.
Scout Group- Rt The Cubs then made camp donuts for a treat.
Report to the trustees of i. Walllngton Scout Group- Reglstered Charity 303847 Thursday is possibly everyones favourite day. Portishead open air swimming pool in the morning followed by Weston Super Mare pier and fish and chips on the beach for the afternoon Page 12 Friday was another site activity day whlle the job of packing up started. Absellln& Low Ropes and Sumo suits were all enjoyed by the Cubs.
egistered Charlty 303847 Page 13 A great tlme was had by all Including the Leaders though it was occassionally verytlring eh Baloo!I
Report to the trustees of I. Wallln8ton Scout Group- Reglstered Charfty 303847 Page 14 A big thank you to the Scouts for letting us tag along again this year to camp. Also thank you to Leah for coming along to help out with the Cubs. And thanks to Paul Steph and Erin for keeping us so well fed through the week. Actlvlties & Bad8ework Firstly, a special mention goes to Chloe, Zach, Jack, Kieran and Barney who all achieved their Chief Scout Silver Award over the last year. It shows a lot of hard work and effort and all of them fully deserved thelr achievement.
Report to the trustees of i. Wallington Scout Group- Re8lstered Charlty 303847 The last year has seen the Cubs working through a number of badges. They have completed Athletics Plus. Navigator up to Stage 3, Disability Awareness, Road Safety, Communicator. Astronomer. Naturalist and Chef. Pa8e 15 For the Chef badge they prepared and cooked a 2-course meal, wraps and fruit with angel delight. We also made shortbread at Christmas whlch went down well. We have continued to look afterthe Cub garden this year under the watchful eyes of Bagheera and Raksha who can be spotted during the week watering and keepin8 tidy ( or just drinking tea and eating cakel ). 11
Report to the trustees of i. Walllngton Scout Group- Registered Charlty 303847 Page 16 Last October we added to our termly hikes by doing the Mole Gap Trail from Leatherhead to Dorking. 22 Cubs enjoyed a bright sunny day and a great walk.
At Christmas we made light up trees and the Cubs enjoyed dressing a couple of Leaders up a5 pantomime dames!
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Report to the trustees of i. Walllngton Scout Group- Reglstered Charlty 303847 Leadership Team As usual I need to give a massive thank you to the Leadership team without whom it would not be Possible to offer the Cubs the programme that we strive for. Thanks to Bagheera (Graham), Raksha (Debra), Baloo (Wayne) and Kaa (Richard) for all their help. Thanks also to our Young Leaders. Jacl Hannah, Kai, Tudor and Dylan some of which will not be with us going into the next term but thanks for all your efforts. Page 19 Thank You Thank you last to the Cubs for engaging in what we plan and provide and parents for joining in with us to help try and support all the young people with skills that they will carry with them notjust through Scouting but also for the rest of their lives. Mark Denni5 Akela
Report to the trustees of i. Walllngton Scout Group- Re8iStered Charity 303847 Page 20 S.C.OUTS SCOUTS SECTION ANNUAL REPORT 2023-2024 We kicked off the Autumn term for 2023 with a visit to Specialist Group International, where the Scouts learnt about all thinks search & fescue with diving kit to confined spatrs, later in the term we had a visit from Reptile Events, who brought down their little friends for the Scouts to meet, they had snakes, lizards and all sorts of reptiles. We finished off the term with our annual visit to Hampton Court to test out the Scouts moves on the Ice, I don't think we will be auditioning for dancing on ice.
Report to the trustees of I. Walllngton Stout Group- Reglstered Charlty 303847 Page 21 Springterm started off with 8 of ourscoutstaking part in the district caving camp, closely followed by an old favourite of trash fash, over halfterm Chloe Kirton took part in the county gang show, and the Scouts went along to watch and cheer her on. After half terni we completed the chefs badge where the Scouts did their own shopping and created some culinary master pieces. SummerTerm was a busy term with a visit from Beyond Bricks teaching the Scouts about all thing Lego Robotics, trips to oaks park, water fights, weekend camps at Broadstone Warren with the Northen li8hts giving us a little display. We had 7 Scouts enjoy a weekend in Wales taking part in the distriec gorge walking weekend, we also entered two teams in to the district camping competition where the Scouts came in with an st impressive l & 3, place.
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Report to the trustees of i. Wallinoon Scout Group- Reglstered Charlty 303847 We finished the year off with a summer camp wlth the Cubs to Woodhouse ParK where the Scouts did Whlte Water rafting in Cardiff and various site activltles before finishlng the week with a trip to Weston Super Mare seafront for fish and chips on the beach. Page 23 My thanks go to the other leaders and young leaders, without whom I wouldn't be able to run the sertion and the additional adults who supported the artivities and summer camp. Their reliabllity and enthuslasm makes myjob even more en}oyable.
Report to the trustees of i. Wallington Scout Group- Reglstered Charty 303847 Page 24 Thank you also to the parents who support us, we hope your Scouts enjoy the sessions, We want to be able to inspire your young people to be confident, have lots of fun and be prepared with plenty of
skillsforlife.
Davld Pearcy Scout Leader LORERS EXPLORERS SECTION ANNUAL REPORT 2023-2024
Report to the trustees of i. Walllngton Scoirt Group- Registered Charlty 303847 Pa8e 25 TREASURERS ANNUAL REPORT 2023-2024 I" Wallington Scout Group- Reglstered Charity 303847 Generdl Purposes Fund Receipts and payments account summary for the year ended 31 March 2024 2023/2024 2022R023 Total reip1S (from pagel&) Total payments {from page ti) 37.831 39,103 33,852 31.472 Net reIptsIpaYMents (1.272) 2,380 Monetary balan¢e at 1 April 2023 32,201 29.821 Monetary balance at 31 March 2024 30.929 32,201 Statement of assets and liabilities as at 31 March 2024 202312024 202212023 Monetary assets TSB Treasurer's Account Equals card ba18nce 30,122 807 31.841 360 Total as above 30,929 32,201 Non-monetary assets rotained for the charfty's own use. Scout hall and land at 30 Ruskin Road. The hall is insured for £600,173 b8sed on re-Inst8tement as new. Scout hall contents (furniture. fittings, kitchen and camping equipment), insured for £27.840. The Ford Transit Minibus (SF16 V*lXO) was purchased on 30 July 2021 for £19,620.
Report to the trustees of i" Wallin8ton Scout Group- Re8lrtered Charfty 303847 Liabilities: £NII Page 26 Approved on 11 October 2024 on behalf of the Trustees 1°, Walllngton Scout Group - Registered Charity 303847 General Purposes Fund Receipts for th• year ended 31 March 2024 2023r2024 2022r2023 Membership subscriptions and joining fees Less capitation (83 youth members) and motion picture licence 11,474 9,063 5,194 3,760 6.280 5,303 Donations 3,900 Event contributions 10.703 6,923 Fund rabsing Jumble sale l Jamboree 6,195 1.815 Other income Hall letting Other 12,935 1,718 12.366 3.545 Total receipts 37,831 33.852
Report to the trustees of i" Wallln8ton Scout Group- Registered Charlty 303847 Draft scout accounts Page 27 1" Wallington Scout Group - Regi8tered Charlty 303847 General Purp03e8 Fund Payments for the year ended 31 March 2024 2023/2024 202W2023 Upkeep of hall Water rates Rates Cleaning Gas and electricity Insurance (hall and contents) General maintenance 93 220 2.049 2,473 2.810 10,778 116 2,908 4,168 2,050 10,785 18,423 Activities 17,828 7,609 Minibus operating costs New minibus Insurance Other costs 970 3,006 945 2,074 other expenditure Equipment Scout h811 broadband Fundraising costs Scarves, woggles and records books Accountsncy fees 2,463 403 176 2,842 630 403 727 691 6(K) Total payments 39,103 31,472
Report to the trustees of i" Wallin8ton Scout Group- Re8lstered Charity 303847 I" Wallington Scout Group - Regl8terod Charity 303847 Pa8e 28 Major Projects Fund Receipts and payments account summary for the year endad 31 Pllarch 2024 2023r2024 2022r2023 Total receipts Total payments- general maintenan 43,000 Net receiptslpayments (43,000) Transfer fomi investment assets 43.000 Monotsry balanco at 1 April 2023 Mon•tary balance at 31 March 2024 Statem•nt of assets and liabilitle8 a8 at 31 March 2024 2023/2024 202212023 Monetary assets TSB Treasurerfs Account Investment assets FP CAF UK Equity Fund B - Accumulation Units 23,597.5526 units (202212023.- 23,597.5526 units) M&G Equities Investment Fund for Charities - Accurnulation Units 63,308 units (202212023: 63,308 units) 50,919 48.450 18,325 70,375 66,775 Liabilities Approved on Ig October 2024 on behalf of the Trustees
Report to the tntstees of i" Wallin8ton Scout Group- Registered Charlty 303847 Report to the trustees of 1" Walllngton Scout Group- Reglstered Charity 303847 Page 29 Accounts for the year ended 31 March 2024 Set out on pages i£ to 11 Re8pectivo The charitys trustees are responsible for the preparation of the accounts. The responsibilitie8 of charity's trustees consider that an audit is not Tequired for this year under section trustees and 144 of the Charities Act 2011 (the Charitbes Act) and that an independent examiner &xamination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act. to follow the prOdureS laid down in the general Directions given by the Charity Commission (under section 145{5)(b) of the Charities ACL and to state whether particular matters have come to my attention. Basis of My examination carried out in accordance with general Directions given by the Independent Charity Commission. An examination includes a review of the accounting records examinerfs kept by the charty and a comparison of the accounts presented with those records. Statement It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts pr&sent a 'true and fair, view and the report is limited to those matters set out in the statement below. In connection with my examination, no material matters heve come to my attention which gives me cause to believe that in, any material respect: accounting records were not kept in accordan with section 130 of the Charities Act or the accounts do not accord with the accounting records Independent examiner's statement I have come across no other matters in connection with the examination to which attention shoukl be drawn in order to enable a proper understanding of the aco)unts to be reached. Signed WL John V R Helps Chartered Accountant 28 Southway Carshalton Beeches Surrey SM5 4HW 11 October 2024
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