2021-03-31-accounts

Royal Kingston District Scout Council

Trustees Annual Report and Financial Statements 2020/21

Index

	Page
Trustees Annual Report	1
Independent Examiner’s Report	4
Statement of Financial Activities	5
Balance Sheet	7

Trustees’ Annual Report

For the period from 1 April 2020 to 31 March 2021

Section A – Reference and Administrative details

Charity Name – Royal Kingston District Scout Council Registered Charity Number - 303762 Charity’s principal address - 42 The Mount Worcester Park KT4 8UD President - Bob Bushell

Names of the Charity Trustees who manage the charity

Chair David Weedon Commissioner Stewart Nash Ex-officio members Josh Bennett Martin Jung Treasurer Andy Beckett Secretary Jackie Paddon

Section B

Type of governing document

The District’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.

How the Charity is constituted

The District is a trust established under its rules which are common to all Scouts.

Trustee selection methods

The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.

Risks and Internal Control

1

The District Executive has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments which, with the exception of payments in cash made by event organisers, are all paid by cheque or direct transfer. All receipts are banked, normally within 7 days of receipt.

An insurance policy is held to cover people assisting at District events who are not covered by Scout membership.

Section C

Objects and activities

The objectives of the District are as a Unit of the Scout Association.

The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by Adult leadership.

In developing the activities the District has, over the year, organised a number of events ranging from camps to arts and crafts and sports. These events would not have been possible without the assistance provided by volunteer leaders who give very generously of their time and for which the District Executive is very grateful.

The District meets the Charities Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D

Main achievements during the year

These are set out by the District Commissioner and the Chairman in their respective reports.

Section E

Financial Review

This is shown on pages 4 to 7 of this report.

Reserves Policy

Sufficient reserves are held to continue and develop the activities of the District and to contribute to requests for assistance from other parts of the Scouting Movement.

The Executive considers that the District reserves should not be allowed to fall below £15,000.

Investment policy

2

Currently all receipts are paid into a current account at Lloyds Bank and transfers are made to the interest bearing deposit account as and when necessary. A separate savings account is held with the Scout Association. Other monies not required for the day to day running of the District have been invested in a range of investment funds.

Section F

Other Optional Information

Not used

Section G

Declaration

The Trustees declare that they have approved the above report.

Signed on behalf of the charity’s trustees

Signature
Full Name	David Weedon	Andy Beckett
Position	Chair	Treasurer
Date	13 July 2021

3

Independent Examiner's Report to the Trustees of the

ROYAL KINGSTON DISTRICT SCOUT COUNCIL

I report on the accounts of the District for the year ended 31 March 2021, which comprise the Receipts and Payments Account and the Statement of Assets and Liabilities set out on pages 5 to7.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts (under Section 145 of the Charities Act);

To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and

To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in any material respect the requirements

to keep accounting records in accordance with Section 130 of the Charities Act; and

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: COLIN SMITH

Address: Surbiton, Surrey

Date: June 2021

4

Royal Kingston District Scout Council

Statement of Financial Activities

For the year ended 31 March 2021 Incoming Resources Voluntary Income	2020/21 Unrestricted funds £	2020/21 Restricted funds £	2020/21 Total funds £	2020/21 Total funds £	2019/20 Total funds £
Membership fees received	38,448	-	38,448		66,152
Less paid to HQ/County	**(45,792) **	-	(45,792)		(51,892)
Sub total Charitable Activities	**(7,344) **	-	(7,344)		14,260
Contributions to District Events	30,301	-	30,301		94,452
Sub total Investment income	30,301	-	30,301		94,452
Bank interest	11	-	11		7
Scout Association Short Term Investment Service	77	-	77		70
(Decrease)/increase in value of Investment funds	30,309	-	30,309		(12,325)
Sub total	30,397	-	30,397		(12,248)
Other income
Other income	28,976	-	28,976		20,596
Sub total	28,976	-	28,976		20,596
Asset and investment sales, etc. Total Incoming Resources
	-	-	-		-
	82,330	-	82,330		117,060

5

Royal Kingston District Scout Council

Statement of Financial Activities

For the year ended 31 March 2021 Resources Expended Charitable Activities	2020/21 Unrestricted funds £	2020/21 Restricted funds £	2020/21 Total funds £	2020/21 Total funds £	2019/20 Total funds £
Youth programme and activities	22,129	-	22,129		95,150
Southwood Activity Centre	4,060	-	4,060		4,169
Equipment	-	-	-		-
Mayor's Charity Fund	-	-	-		-
Sub total	26,189	-	26,189		99,319
Support Costs
AGM and team expenses	473	-	473		673
Adult support and training	-	-	-		5
Insurance	404	-	404		359
Bank charges	95	-	95		148
Jamboree funding	-	-	-		1,050
Sundry expenses	1,568	-	1,568		3,264
Sub total	2,540	-	2,540		5,499
Asset and investment purchases, etc. Total Resources Expended Net incoming resources for the year Total funds brought forward Total funds carried forward
	-	-	-		-
	28,729	-	28,729		104,818
	53,601	-	53,601		12,242
	231,983	5,838	237,821		225,579
	285,584	5,838	291,422		237,821

6

Royal Kingston District Scout Council

Balance Sheet

As at 31 March 2021

As at 31 March 2021
Cash funds	2021 £ 87,587 11,270 98,857	2020 £
Bank accounts	87,587	64,372
HQ Charity account	11,270	11,193
Total cash funds	98,857	75,565

Investments

Investments
Investment Funds	192,565
Total other monetary assets	192,565
Total Assets Funds
Unrestricted Funds	285,584
Restricted Funds	5,838
Total funds	291,422

Non monetary assets for charity's own use Buildings (insurance value) 297,902 Scouting equipment, furniture etc (insurance value) 30,462 Total funds 328,364	Non monetary assets for charity's own use Buildings (insurance value) 297,902 Scouting equipment, furniture etc (insurance value) 30,462 Total funds 328,364
Buildings (insurance value)	297,902	297,902
Scouting equipment, furniture etc (insurance value)	30,462	29,432
Total funds	328,364	327,334

The above statement of financial activities and balance sheet were approved by the Trustees on 13 July 2021 and signed on their behalf by

D Weedon

Chairman

A Beckett

Treasurer

7