## Royal Kingston District Scout Council 


Trustees Annual Report and Financial Statements 2020/21 



**Index** 

||Page|
|---|---|
|Trustees Annual Report|1|
|Independent Examiner’s Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|7|





**Trustees’ Annual Report** 

**For the period from 1 April 2020 to 31 March 2021** 

## **Section A – Reference and Administrative details** 

**Charity Name** – Royal Kingston District Scout Council **Registered Charity Number** - 303762 **Charity’s principal address** - 42 The Mount Worcester Park KT4 8UD **President** - Bob Bushell 

## **Names of the Charity Trustees who manage the charity** 

Chair David Weedon Commissioner Stewart Nash Ex-officio members Josh Bennett Martin Jung Treasurer Andy Beckett Secretary Jackie Paddon 

## **Section B** 

## **Type of governing document** 

The District’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association. 

## **How the Charity is constituted** 

The District is a trust established under its rules which are common to all Scouts. 

## **Trustee selection methods** 

The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. 

## **Risks and Internal Control** 

1 



The District Executive has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments which, with the exception of payments in cash made by event organisers, are all paid by cheque or direct transfer. All receipts are banked, normally within 7 days of receipt. 

An insurance policy is held to cover people assisting at District events who are not covered by Scout membership. 

## **Section C** 

## **Objects and activities** 

The objectives of the District are as a Unit of the Scout Association. 

The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by Adult leadership. 

In developing the activities the District has, over the year, organised a number of events ranging from camps to arts and crafts and sports. These events would not have been possible without the assistance provided by volunteer leaders who give very generously of their time and for which the District Executive is very grateful. 

The District meets the Charities Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 

## **Section D** 

## **Main achievements during the year** 

These are set out by the District Commissioner and the Chairman in their respective reports. 

## **Section E** 

## **Financial Review** 

This is shown on pages 4 to 7 of this report. 

## **Reserves Policy** 

Sufficient reserves are held to continue and develop the activities of the District and to contribute to requests for assistance from other parts of the Scouting Movement. 

The Executive considers that the District reserves should not be allowed to fall below £15,000. 

## **Investment policy** 

2 



Currently all receipts are paid into a current account at Lloyds Bank and transfers are made to the interest bearing deposit account as and when necessary. A separate savings account is held with the Scout Association. Other monies not required for the day to day running of the District have been invested in a range of investment funds. 

## **Section F** 

## **Other Optional Information** 

Not used 

## **Section G** 

## **Declaration** 

The Trustees declare that they have approved the above report. 

## Signed on behalf of the charity’s trustees 

|**Signature**|||
|---|---|---|
|**Full Name**|David Weedon|Andy Beckett|
|**Position**|Chair|Treasurer|
|**Date**|13 July 2021||



3 



## **Independent Examiner's Report to the Trustees of the** 

## **ROYAL KINGSTON DISTRICT SCOUT COUNCIL** 

I report on the accounts of the District for the year ended 31 March 2021, which comprise the Receipts and Payments Account and the Statement of Assets and Liabilities set out on pages 5 to7. 

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. 

## **Respective responsibilities of Trustees and Examiner** 

The District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. 

It is my responsibility to: 

Examine the accounts (under Section 145 of the Charities Act); 

To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and 

To state whether particular matters have come to my attention. 

## **Basis of Independent Examiner's report** 

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

## **Independent Examiner's statement** 

In connection with my examination, no matter has come to my attention: 

1.  which gives me reasonable cause to believe that in any material respect the requirements 

to keep accounting records in accordance with Section 130 of the Charities Act; and 

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 

have not been met; or 

2.  to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Name: COLIN SMITH 

Address: Surbiton, Surrey 

Date:        June 2021 

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**Royal Kingston District Scout Council** 

## **Statement of Financial Activities** 

|**For the year ended 31 March 2021**<br>**Incoming Resources**<br>**Voluntary Income**|**2020/21**<br>**Unrestricted**<br>**funds**<br>**£**|**2020/21**<br>**Restricted**<br>**funds**<br>**£**|**2020/21**<br>**Total funds**<br>**£**|**2020/21**<br>**Total funds**<br>**£**|**2019/20**<br>**Total funds**<br>**£**|
|---|---|---|---|---|---|
|Membership fees received|**38,448**|**-**|**38,448**||**66,152**|
|Less paid to HQ/County|**(45,792) **|**-**|**(45,792)**||**(51,892)**|
|**Sub total**<br>**Charitable Activities**|**(7,344) **|**-**|**(7,344)**||**14,260**|
|||||||
|Contributions to District Events|**30,301**|**-**|**30,301**||**94,452**|
|**Sub total**<br>**Investment income**|**30,301**|**-**|**30,301**||**94,452**|
|||||||
|Bank interest|**11**|**-**|**11**||**7**|
|Scout Association Short Term Investment Service|**77**|**-**|**77**||**70**|
|(Decrease)/increase in value of Investment funds|**30,309**|**-**|**30,309**||**(12,325)**|
|**Sub total**|**30,397**|**-**|**30,397**||**(12,248)**|
|**Other income**||||||
|Other income|**28,976**|**-**|**28,976**||**20,596**|
|**Sub total**|**28,976**|**-**|**28,976**||**20,596**|
|**Asset and investment sales, etc.**<br>**_Total Incoming Resources_**||||||
||**-**|**-**|**-**||**-**|
|||||||
||**82,330**|**-**|**82,330**||**117,060**|



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**Royal Kingston District Scout Council** 

## **Statement of Financial Activities** 

|**For the year ended 31 March 2021**<br>**Resources Expended**<br>**Charitable Activities**|**2020/21**<br>**Unrestricted**<br>**funds**<br>**£**|**2020/21**<br>**Restricted**<br>**funds**<br>**£**|**2020/21**<br>**Total funds**<br>**£**|**2020/21**<br>**Total funds**<br>**£**|**2019/20**<br>**Total funds**<br>**£**|
|---|---|---|---|---|---|
|Youth programme and activities|**22,129**|**-**|**22,129**||**95,150**|
|Southwood Activity Centre|**4,060**|**-**|**4,060**||**4,169**|
|Equipment|**-**|**-**|**-**||**-**|
|Mayor's Charity Fund|**-**|**-**|**-**||**-**|
|**Sub total**|**26,189**|**-**|**26,189**||**99,319**|
|**Support Costs**||||||
|AGM and team expenses|**473**|**-**|**473**||**673**|
|Adult support and training|**-**|**-**|**-**||**5**|
|Insurance|**404**|**-**|**404**||**359**|
|Bank charges|**95**|**-**|**95**||**148**|
|Jamboree funding|**-**|**-**|**-**||**1,050**|
|Sundry expenses|**1,568**|**-**|**1,568**||**3,264**|
|**Sub total**|**2,540**|**-**|**2,540**||**5,499**|
|**Asset and investment purchases, etc.**<br>**_Total Resources Expended_**<br>**_Net incoming resources for the year_**<br>**Total funds brought forward**<br>**Total funds carried forward**||||||
||**-**|**-**|**-**||**-**|
|||||||
||**28,729**|**-**|**28,729**||**104,818**|
|||||||
||**53,601**|**-**|**53,601**||**12,242**|
|||||||
||**231,983**|**5,838**|**237,821**||**225,579**|
|||||||
||**285,584**|**5,838**|**291,422**||**237,821**|



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**Royal Kingston District Scout Council** 

## **Balance Sheet** 

## **As at 31 March 2021** 

|**As at 31 March 2021**|||
|---|---|---|
|**Cash funds**|**2021**<br>**£**<br>**87,587**<br>**11,270**<br>**98,857**|**2020**<br>**£**|
|Bank accounts|**87,587**|**64,372**|
|HQ Charity account|**11,270**|**11,193**|
|**Total cash funds**|**98,857**|**75,565**|



## **Investments** 

|**Investments**||
|---|---|
|Investment Funds|**192,565**|
|**Total other monetary assets**|**192,565**|
|**Total Assets**<br>**Funds**||
|Unrestricted Funds|**285,584**|
|Restricted Funds|**5,838**|
|**Total funds**|**291,422**|



|**Non monetary assets for charity's own use**<br>Buildings (insurance value)<br>**297,902**<br>Scouting equipment, furniture etc (insurance value)<br>**30,462**<br>**Total funds**<br>**328,364**|**Non monetary assets for charity's own use**<br>Buildings (insurance value)<br>**297,902**<br>Scouting equipment, furniture etc (insurance value)<br>**30,462**<br>**Total funds**<br>**328,364**||
|---|---|---|
|Buildings (insurance value)|**297,902**|**297,902**|
|Scouting equipment, furniture etc (insurance value)|**30,462**|**29,432**|
|**Total funds**|**328,364**|**327,334**|



**The above statement of financial activities and balance sheet were approved by the Trustees on 13 July 2021 and signed on their behalf by** 

D Weedon 

Chairman 

A Beckett 

Treasurer 

7