I" HOOK SCOUT GROUP TRUSTEES, ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED ST 31 MARCH 2026
FOUNDED IYI REG. 5981 TIiUSTEES' REPORT ANDACCOUNI8 FOR rn YEAR ENDED31 MARCH 2D26 Stst4X of Assets Li•biliti&8 io 13 FLOVELL
GROUP DETAILS Trnstees: E¥-OJJ7cio- Appointment Name: Group Lead Volunteer Group Chair (Inlerim) Group Treasurer Mr S Thompson Mrs F Lovell Mr C Stevenson Trnstees: Eleded Mrs J Findlay Mr D Nune Mr D Pe1 Mrs P Thompson Trnstee8: C¢ Mr l Newbery Bgnkers: Barclays Bank PLC, 6 Clarcnce Slrt Kingston upon Thamw. Surrey. KTI INY Examiner. Mr D Sadler Group ReglstrntloD Number whh The Seomt AlstION. 5981 Charity Re8istr#tlon Number. 303752
. STRUCTURE GOVERNAYJ CE AYJ D MANAGEMENT Th¢ Scout Group is a trust athninistered under the rnles whtch are common to all Scout A$Sl2t10n Groups. Group Trustees are apinted in accordance with the Policy Organisation & Rules of the So)ut A&8(Kiio The Group is managed by the Board of Tntees. The Board currently LX)nsists of 3 independent representatives, Chair, Treasurer. the Group L1 Volunteer. and 4 other elected trustees and meets once a month. The Board exists to supwtrrt the Group Le*1 Volunteer in meeting the resw)nsibilities of the appointment and is reskK)nsible for. the maintenancc of Group property. the raising of funds and administration of Group finance. the insurance of persons, property and equipment. Group public occasions. assisting in the recruitment of leadern and othff aduh support. appK)inting any subwmmittees that may be required. appointin8 Group thinistrators and advisors other than those who are elected. The Group has in place systems of internal Control that are designed to provide reasonable assurance against rnaterial mismana8¢m¢nt or loss. These include two signatories for all payments and rA)mprehensiv¢ insurance policies. The objectives of the Group are &$ a unit ofthe So)ut ASSlatIOn. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their national and international communities. The method of achieving this is by providing an enjoyable and attractive scheme of progressive trainin8. based on the Swut Promise and IAW and guided by adult leadership.
. MAJOR ACllVITIES & ACHtEVEMEwfs IN THE YEAR Yet another year has flown by at 1st Hook and it is that time again for AGM reporL l am glad to report that 1st Hook is thriving and. at this year's census in lanuary, we declared 187 Young People across the Group (Beavers. Cubs, Scouts) which is an increase of 10 on last yearfs figures; with an Horizon ESU which is a district provision attsched to 1st Hook of 18 Young People The dip in Explorer numbers is only due to the timing of birthdays and the unit has now increased to 28. This is all supported by a leadership team of 30 which has increased from last year with the addition of new leaders and our Young Leaders that have turned 18 and stayed with us and taken on an adult role. Therefore, welcoming to the leadership team 7 new leaders: at Beavers. Natslie Milller returning from university and Chloe Hall, Hurricane Cubs, Georgina Faller-Fritsch. Spitfire Cubs. Owen Day & Charlotte Davies, Troop. Ryan Symonds, Horizon ESU, Claire Lindsell - Welcome and thank you for volunteerlng your tlme for our Young People. As mentioned in last yearfs reportwe were looking into stsrting a Squirrel Dray. A trial 4-week session run in Ortober/November to which we had a total of 28 Young People interested and 10 potential parents interested in setting thls unit up. As a result of many meetings and conversations Squirrels was set up to become a new unit within lrt Hook On Tuesday 21X April 2026 our Squirrel Dray started with 15 Young People & 6 new adult leaders, Welcome to; Helen Farrell, Janet Holloway• Kaye Maltman, Allce Plke, lenDy Aroklasamy. Sarab Doyle. iEaders were invested on 19th May and our Squirrels were invested on 2nd lune. This unit now also has a short walting lisL Selectlon weekends have been held for both for leaders and Youn8 People across the county for the World Scout Jamboree in Poland 2027.1 am pleased to confirm that we have had two of our Young People selerted, Poppy Illlngworth and Ollver BarrltL Now the hard work begins in gelling as a unit, gettlng to know the 34 other unit members and 4 leaders. and raising monies, as a team, to reduce the overall fees. We. at irt Hook. will be supporting these two youn8 people on their journey to the Jamboree. All our sections have been active in the OUT in Scouting holdingsleepovers, camps, and aCtIty weekends for all our Young People, ensuring they can achieve their awards and giving them the opportunity to complete the top awards within their sections. The annual Hook Beer Fes¢ the Group's main fund raiser, was again a great success. Our Board of Trustees has been working hard in the background keeping the Group Compliant and up-trg-date with the changes within Scouting and legislation, ensuring we have a safe environment for our Young People. With the help of the Transport team, we have purchased a replacement minibus and also introduced a new online bwking system to help with record keeping and fault reporting $0 th8t the transport is kept in good nning order.
Unfortunately. our Chair. Fer8US tAng, T]gned in March. I thank Fergus for his time as Chair and helping gutde the group and keeping us in a good shape. We are very fortunate th Fee Lovell, one of our curr¢nt Tn, has offffal to tske on the role of Chair- Thank You. Fe& Maintenance and uplatin8 of our building is a constant concern for the Group. especially &$ the main building is now 51 years old, the extension at the far end (stores & upper hall) 35 years and th¢ wooden fl(x)r even older 75 years. there is always something to repair repl&e or update. We are Currently looking at the roof, replacemenvupgrade, potentially installing insulation, and p)ssibly more solar panels. Then we have the general maintenance - r¢plMn¢nl taps. l¢akiDg toil¢ts. ¢hangin8 the lighting to LED; the jobs are endless. If you are involved with property maintenance or involved in the buildin8 trade and a in a position to guide or help us. please come and join us. We are looking to set up a sub-team to help, advise, guide and obtain quotsiions on any of our buildin8 works or nintenanCe. We are not Iking for a team to do the work (but that would be nice), we need an HQ matntenance team that can help us through this maze and 8uide us so that we obtstn the best rUlts for the building and our Young People, keeping the building in good shape for now and fuwre 8ener8tions. Maintsining an HQ like ours is not an easy tssk and falls upon one or two peopl¢ within the Group and would work better if we had a team: if you help please speak to me or any of th¢ lelersltrustees in the Group. So. all in all, another great year for the Group: it is in g(K)d shape and all sections are functionin8 well, and, with the introduction of Squirrels. we are now catrring for an age group from 4- 18 who are obtsining activity badges, gaining top awards, and attending camp& adventurous activities, inlernational experiences. and a loL lot more, bul the lop priority at all times is having FUN for ALL A REALLY BIG THANK YOU to all the L¢wi¢rs and the Group Trustee Board and their partners for their supporL time and hard work in what they doing, however big or small it is, all supw)rting our Young People and what that they do, so that our Young People can achieve their goals and enjoy Scouting at its very besL providin8"Skills for Life" Stuart Thompson Group Lead Volunteer stuart.tho sonia I s
The fmancial position of the Group is Contain in the Statement of Assets and Liabilities and Receipts and Payments aLwunL with ¥companyin8 Notes. on the following pages. The strength and SU of the Group is reflected in its fmances as well as in the range of activities provided. Once again, it has been another g(K)d year. Subscriptions were broadly in line with last year. and whilst net fundraising was slightly down. this was only due to timing of transactions a5 the Hook Beer Festival falls very close trj each fllW)cial ye4r end. Total receipts were bolstered by 8enerous donations, principally from a para)t's employer scheme which was put towards the purchase of a replacement minibu& Running costs were consistent with prior year but expenditswe on assets was up significantly as invesknent predominantly due to the puhaSe of the minibus for approXinle1Y £34,(XKI. In summary. and d¢tsiled on the next pagty the Group's UDrestri¢ted Cash Funds increased by £292 in the year, to £109,333. There is £2,625 in Restricted Cash Funds. at 31 March 2026, being the arnount held on behalf of Horizon Explorer Unli and an unspent Petchey Award. The available fvnds enable the Group's Trustees to keep the cost of scouting, to all our members, as low as possible and to allow us to make the most of opportunities to enhance facilities and equipment as necessary. The Group's policy on res¢rves is to hold sufficient resour8 to Continue the charitable activities of the Group should income and fundraising activities fall short. The Board of Trustees considers that the Group should hold a minimum sum equivalent to 12 months nonnal running costs, circa £25,IJX)-£30,(KIO A review of financial position of the Group is carried out during the year at Trustee Board meetings. Funds greater than the minimum level are reviewed regularly in conjunction with potential future commithlents on property, transport and equipment repairs and improvemenL The accounts have been drawn up on the receipts and payments basis whi¢h is consistent with the previous years and with the Charity registration requiremfflts. No funds are in deficit.
1st HOOK SCOUT GROUP Scouts Recoipts and Payments Account for the year ended 31st March 2026 Receipts and payments Unrn¥trtet•d fvnd• •w•At t knth•nMr••l£ N( 12 R••trt¢t•d fund• Total fvnd• L••ty•r Recelpts Don•¢ion l nd dmll•r Incom• Mernb8r8hl L0$5". M8rnbarshk $ut8crpkn on Net Mr$h. 8ub6cr rgt8wvJ 29.975 12.342 17,633 15,613 5,429 33,971 13,530 20,441 15,813 5,429 34,071 13.440 20,631 6,410 10,181 1.188 Dk81k GfftA Not• 1 Gr•ntty 3,39a to¢•i Not• 2 Fundrnl•ln Use of ha Beer lest819 Garden Centrg cclèctt 0th8r fvndraknl 16.030 31,812 12.3581 13.872 31,812 13,394 35,498 2,234 241 srtj totsi 50 Not• 3 In¥••tm•nt Incom• Bank interest 744 744 279 1,541 kntwest Tot•lGro88 IKc¥n• 91J21 95,170 92,3 AB8¢t and Inv8stnnt sal•8 Sa of mlnibus S&J TotalR•celpts 92,309
Receipts and payments Unrostricled fund• R•strthd fvnds Totsl fund• L•8t y••r Payments ¢harftable paymonts Programm2 and 8CtNitBs Prtsgr8mnw ?d act6- after yw eThJ lrnt) Training &JmnsBtralb)n Bank charges Insurance16xchJdwy mlxJ8 3.6B1 11.5101 10,291 12,0491 Note 4 NrAe 4 11.510 165 2.242 Ekntitty In8t ofsdar F1 ret•tel W8tor 737 737 G8n8r&l rAt•B ThOntr ht8rrt 15 1215 2.4C N85 R8p8k8 and rentrwa MaleTiaL8 and con8umot40S MthibuBe6 NcA• 6 638 7.49) Note 7 &rtot•i Xl.01 31, Ftsndrnl•lng •xp•nM• 26.0 Othèr lundrabhvJ events S tot•1 Noto 3 A•••t and In¥tMOrtt pur¢ha••• Bulkling and aqupt 1.172 35,194 24,983 Not• 8 Not• B Compirg $tor•g 420 278 2.818 ¢01•1 37 Tot•lP•ym•nl• 92.837 2.621 95A58 81,8n Tr•nsf•rs be(••n funds Net olr•¢elpts4paynMnts) 10 Gash fund5 l•stye•r ernl sh fwKls tNs y•*r•nd 109.625 IOIIA33 1.397 111.022 1th),586
Statement of assets and liabilities at Ihe end of the year A3?y26 &1 7.r31 B.l&fj 271 61.0* 111m1 n3 Nth•9 Nal• 10 31,LKKI IC4 c n,%1 10
PK)TES TO TheKG(WNTS Note 2 awwd %inngrf5 dxKWW. Du8 to th8 tinry of ts. Ilose J. rwts psyThts in a p8rboJlar year th Th)t ahYay8 rew th8 oftho as IhetX6ts ¢y may b8 diff8r8nl fird Not• 4 2024125 Net 2.503 16.7521 142491 1,147 18.9461 (7.7991 15,368 121.3941 16,0261 .872 131,1631 519 110,2911 had b8w r8C8N8d pawj t Total sectKffj pam £2.124 crhBred by Pebth Award rt. £221 on ExF4w Unm actiwb85 Cleaning ol the HQ Is ¢xJl tAwkty. tha HQ o>th(*l ojrywny. D8•p dwns ol WBII and £595 fu 88rvth ofth• Not CQBts.' Tax 8nd 2.910 2221 223 515 285 11
274 16.388 4.1(K 3,192 Deep f8t fryv Noto 9 12.CQ) l*J kn 19,fXYJ PW 8oyAr WA82 CHJ Feu 1bAl{l880 + thtr4W) WA72 CJZ U88 db•ll 8rxl 12J581 At 31st 12
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF I" HOOK SCOUT GROUP I reFM)rt on the accounts of the Group for the year ended 31° March 2026 which comprise the Receipts and Payments AccounL Ststement of Assets and Liabilities and related notes. set out on pages 8 to 12. This report is made solely to ¢F truStS in )rd with Section 145 of Charities Act 2011. My work h&s tr£en undertaken so that I mighi stste to the charity's trustee5 those matters l am required to state to them in an Independeni EDiner'S rert and for no other purpose. To ihe fullest exnt rMItted by law. I do not cept or &55ume responsibility to anyone oth than the charity and the charity's trtee5 for my examination work Respective reswjmsibilities of Trustees and Exmlller The Group's tswes WE SnsIble for the preFMrntion of th¢ accounts. They consider that an audit is not required for this year (under Section 144 of the ChaTities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: Examine the accounts (under S¢thton 145 of the Charities Actx. To follow the procedures laid down in the Generat Directions given by the Charity Commissioners (under Section 145(5Kb) of the Charities Ad)" and • To statc wh¢ther particular mattvs have come my attenlion. Basis of IDdependen¢ Examiner's report My examination was carried oui in yK¢0rdate with the General Diwectsons given by the Charity Commissioners. An examination includes a review oftheaccounting records kept by the Group and a Comparison of the accounts presented with those Tt¢ords. li also includes considerntion of any unusual items or disclosures in the accoun seeking explanations from you as trlee$ concerning any such matters. The prrttdures undertaken do nol provide all the evidence that would be required in an audil and consequently no opinion is given &$ to whether the accounts w¢s¢nt a 'tr and fair. View and the rert is limited to those matters set out in the slat¢ment below. Independent Ex4mlner'$ JtatemeDt In connection with my examination. no matter h&8 come w my attention: which gives me reasonable cause to tKlieve that in any material re$ct the requirement to keep *¢ountin8 rffords in accordwKe with Section 130 of the Charities Act; and to prepare accounts which accord with the xcounting records and comply with the &c¢oun¢ing rg4uirements of the Chariti¢s Act have not been met; or 2. to which, in my opinion. attention should ir drawn in iY&r to emble a pn)per understanding of the accounts to be reac Name.. DAVID SADLER Qualifi¢8tion: ACA {Inltute of CharteTd Accounlants in England and Wales) Address: 43 The Ridgeway. Fetcham, Swrey. KT22 9BE Date: July 2026 13