2025-03-31-accounts - 3rd Squirrels Heath (Gidea Park Methodist) Scout Group

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Trustees' Annual Report

For the period

From (start date)	From (start date)	0	0	4	4	3	1	3	2	5

Section A			Reference and administration details
Charity name 3rd Squirrels Heath(Gidea Park Methodist)Scout Group Other names the charity is known by Registered charity number (if any) 3 0 3 7 0 6 HQ registration number 1 1 3 5 1 Charity’s principal address Robert Falcon Scott Lodge Rear of 458 Upper Brentwood Road Gidea Park,Romford Essex Postcode R M 2 6 J B 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 29/09/2024 29/02/2024 Robert Spink Theresa Lamkin Office (if any) Sasha Timmermans Jennifer Twine Picklu Roychoudury Corinna Raczkowiak Kim O'Brien Administrator Parent Representative Squirrels Section Team Leader Beaver Section Team Leader Nicola Morgan Neville Lamkin Gail Bailey Trustee Name Chair Cub Section Team Leader GroupLead Volunteer Treasurer 18-24 Representative Parent Representative Dates acted if not for whole year 18/02/2020 15/06/2016 15/06/2016			3rd Squirrels Heath(Gidea Park Methodist)Scout Group 3 0 3 7 0 6 1 1 3 5 1
			Robert Falcon Scott Lodge
			Rear of 458 Upper Brentwood Road
			Gidea Park,Romford
			Essex Postcode		R	M	2	6	J	B
				29/09/2024 29/02/2024 Dates acted if not for whole year 18/02/2020 15/06/2016 15/06/2016
	Trustee Name	Office (if any)		Dates acted if not for whole year
	Nicola Morgan	Treasurer		18/02/2020
	Neville Lamkin	GroupLead Volunteer		15/06/2016
	Gail Bailey	Cub Section Team Leader		29/09/2024
	Picklu Roychoudury	Chair		29/02/2024
	Corinna Raczkowiak	Beaver Section Team Leader
	Kim O'Brien	Squirrels Section Team Leader
	Sasha Timmermans	Parent Representative
	Jennifer Twine	Parent Representative
	Robert Spink	18-24 Representative
	Theresa Lamkin	Administrator		15/06/2016

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
BuildingFabric	Richard Agombar
Fire Protection Consultant	Colin Richardson	London Fire Extinguishers The Old Toll Gate, Basin Road, Maldon, Essex CM9 4RG
Asbestos Survey Consultant	Falgun Kadir	Harts Waste and Asbestos Removal Ltd Chase Side, London, N14 5HD

Section B

Structure, governance and management

1 LT700001 (14 September 2024)

Description of the charity’s trusts Trustee selection methods How the charity is constituted Type of governing document (e.g. trust deed, constitution) (e.g. appointed by, elected by)	Council; governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association.
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The 3rd Squirrels Heath Scout Group is a trust established under its rules, which are common to all Scouts. The Group own the land and Robert Falcon Scott Lodge, but it is held in Trust bythe Scout Association Trust Corporation.(SATC)

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:

The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 8
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows
legal requirements and the organisation's policies and rules.
Their support helps other volunteers run high quality and safe
programmes that gives young people skills for life.
Governance, Finance, Building Teams, Transformation, Section
Team reporting, Training, Risk Management and Parental
Engagement are regular Agenda items at Group Trustee Board
Meetings. The Building Risk Assessment which incorporates a
Building Audit, Fire Evacuation Plan and fire extinguisher check
is updated annually. POR is followed.
There is a lease contract with PlayDays 6 Pre-School who hire
Scott Lodge during term time. The contract is reviewed
annually, and the hall hire is paid monthly. PlayDays 6 has its
own insurance policy, indemnity, fire evacuation plan, and
ensure they follow Local Authority and OFSTED regulations.
The Group Treasurer and GLV ensure safety procedures are
adhered to. There is a positive relationship between the
Preschool and the Scout Group.

2 LT700001 (14 September 2024)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed (July 2025) and systems have been established to mitigate against them. Therefore, the Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the 2nd Squirrels Heath Scout and Gidea Park Scout Group. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. However, given the current Cost of Living crisis it would only do this as a last resort. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. However, A recruitment drive would be engaged to try to mitigate this. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed
(July 2025) and systems have been established to mitigate
against them. Therefore, the Group has in place systems of
internal controls that are designed to provide reasonable
assurance against material mismanagement or loss, these
include 2 signatories for all payments and comprehensive
insurance policies to ensure that insurable risks are covered.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the 2nd Squirrels
Heath Scout and Gidea Park Scout Group. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
Group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Board could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
However, given the current Cost of Living crisis it would only do
this as a last resort.
Reduction or loss of leaders. The Group is totally reliant upon
volunteers to run and administer the activities of the Group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group. However, A recruitment drive would be
engaged to try to mitigate this.
Reduction or loss of members. The Group provides activities for
all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of
the Group.

Section C

Objectives and activities The Purpose of Scouting

3 LT700001 (14 September 2024)

Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise.

	To provide a full and varied programme for all sections to enable them to aquire skills for life and enable them to achieve their Chief Scout Awards

Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects

Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live bytheir Promise.

To provide a full and varied programme for all sections to
enable them to aquire skills for life and enable them to achieve
their Chief Scout Awards

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
contribution made by volunteers;
policy on investments.

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	We have now opened our Squirrels Drey, a new section which is now full. Our Scouts represented the District at the VE Day 80 Celebration in May at Buckingham Palace. We continue to be proud of all those young people who earn their Bronze, Silver and Gold Chief Scout Awards

4 LT700001 (14 September 2024)

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 3 months of PreSchool income, and 3 months running costs plus £25,000 would be held in reserve for ongoing works at Scott Lodge. This is above the level required for operating expenses. However, this can be explained by holding money for the Hall cracking repairs as we were unsure of whether the building would require underpinning or stitching. The latter was the solution. After a seven year battle our case against Network Rail has been closed with Unity Insurance awarding the Group £4 000 as causation could not be proved despite evidence suggesting otherwise. The Group Trustees have sanctioned the updating of the building fire obligations in the light of the recent Fire Risk Assessment, kitchen equipment has been replaced to meet OFSTED requirements and new UPVC windows will be installed to replace the old wooden frames which are now leaking. The building is 66 years old requiring constant vigilance and repair. The Group funds also subsidise International cycling camping trips and field events in this country. Thanks to our Treasurer’s diligence and modernising our accounting system the Group is in this healthy financial position.

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds The Group's Income and Expenditure is very small and as a (including any fundraising); consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only a mainstream bank.

5 LT700001 (14 September 2024)

• how expenditure has supported the key The Group Trustee Board regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives;

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



Nicola Morgan

Treasurer
3 0 0 9 2 5
3	0	0	9	2	5

6 LT700001 (14 September 2024)

	3rd Squirrels Heath (Gidea Park Methodist) Scout Group	3rd Squirrels Heath (Gidea Park Methodist) Scout Group	3rd Squirrels Heath (Gidea Park Methodist) Scout Group	3rd Squirrels Heath (Gidea Park Methodist) Scout Group	3rd Squirrels Heath (Gidea Park Methodist) Scout Group	3rd Squirrels Heath (Gidea Park Methodist) Scout Group			303706	303706
Section A Receipts and payments Unrestricted funds Restricted funds to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/04/2024 For the period from ee					Endowment funds Total funds to the nearest £ to the nearest £ Receipts and payments accounts 31/03/2025 To ee							Last year to the nearest £ CC16a
Fundraising	218	-	-	-	-	-	-	-	218	218	218	360
Donations	927	-	-	-	-	-	-	-	927	927	927	564
Rent	19,652	-	-	-	-	-	-	-	19,652	19,652	19,652	17,623
Membership Fees	10,015	-	-	-	-	-	-	-	10,015	10,015	10,015	3,200
Capitation		-	-	-	-	-	-	-	-	-	-	1,040
Misc	951	-	-	-	-	-	-	-	951	951	951	26
Camps and events	3,859	-	-	-	-	-	-	-	3,859	3,859	3,859	907
Bank Interest	489	-	-	-	-	-	-	-	489	489	489	-
*Sub total*(Gross income for AR)	(Gross income for AR) 36,111	-	-	-	-	-	-	-	36,111	36,111	36,111	23,720
A2 Asset and investment sales, (see table). Loan for Minibus Beavers - - - - - - - - - - Sub total - - - - - *Total receipts* 36,111 - - 36,111 23,720 A3 Payments ==—~~——~~—
Utilities	3,180	-	-	-	-	-	-	-	3,180	3,180	3,180	4,001
Cleaning	1,919	-	-	-	-	-	-	-	1,919	1,919	1,919	2,264
Repairs	4,954	-	-	-	-	-	-	-	4,954	4,954	4,954	1,465
Insurance	3,675								3,675	3,675	3,675	3,687
Mini bus running costs	2,169	-	-	-	-	-	-	-	2,169	2,169	2,169	58
Group expenditure	823								823	823	823	-
Capitation / Membership fees	3,920	-	-	-	-	-	-	-	3,920	3,920	3,920	2,576
Training	640	-	-	-	-	-	-	-	640	640	640	-
Equipment	653	-	-	-	-	-	-	-	653	653	653	-
Misc.	3,383	-	-	-	-	-	-	-	3,383	3,383	3,383	484
Camps and events	562								562	562	562	1,763
		-	-	-	-	-	-	-	-	-	-	-
**Sub total **	25,878	-	-	-	-	-	-	-	25,878	25,878	25,878	16,298
A4 Asset and investment purchases, (see table) Repayment of Loan - - - - - - - - - Sub total - - - - - *Total payments* 25,878 - - 25,878 16,298 *Net of receipts/(payments)* 10,233 - - 10,233 7,422 A5 Transfers between funds - - - - - A6 Cash funds last year end 51,809 - - 51,809 44,387 *Cash funds this year end* 62,042 - - 62,042 51,809 ————~~——~~ ===~~==~~

CCXX R1 accounts (SS)

30/12/2025

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Current Account Savings Account OSM Account Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £ 11,122 50,490 430 62,042 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Print Name	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - -	Endowment funds to nearest £ - - -
				-
				OK
				Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval

CCXX R2 accounts (SS)

30/12/2025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 3rd Squirrels Heath (Gidea Park Methodist) Scout Group On accounts for the year ended 31 March 2025 Charity no (if any) 303706 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312024. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: 0211212025 Name: lan Douglas FCCA Relevant professional qualification(s) or body (if any): Association of Chartered Certrfied Accounts Address: Plan A Financials Suite 17, Essex House, Station Road Upminster, Essex, RM14 2SJ IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018