0
## Trustees' Annual Report
## For the period
|From (start date)|From (start date)|**0**|**1**|**0**|**4**|**2**|**4**|**4**|**4**|**3**|**1**|**0**|**3**|**2**|**5**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||
|**Section A**||||**Reference and administration details**||||||||||||
|Charity name
3rd Squirrels Heath(Gidea Park Methodist)Scout Group
Other names the charity is known by
Registered charity number (if any)
3
0
3
7
0
6
HQ registration number
1
1
3
5
1
Charity’s principal address
Robert Falcon Scott Lodge
Rear of 458 Upper Brentwood Road
Gidea Park,Romford
Essex
Postcode
R
M
2
6
J
B
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
29/09/2024
29/02/2024
Robert Spink
Theresa Lamkin
**Office (if any)**
Sasha Timmermans
Jennifer Twine
Picklu Roychoudury
Corinna Raczkowiak
Kim O'Brien
Administrator
Parent Representative
Squirrels Section Team Leader
Beaver Section Team Leader
Nicola Morgan
Neville Lamkin
Gail Bailey
**Trustee Name**
Chair
Cub Section Team Leader
GroupLead Volunteer
Treasurer
18-24 Representative
Parent Representative
**Dates acted**
**if not for**
**whole year**
18/02/2020
15/06/2016
15/06/2016||||3rd Squirrels Heath(Gidea Park Methodist)Scout Group
3
0
3
7
0
6
1
1
3
5
1||||||||||||
|||||Robert Falcon Scott Lodge||||||||||||
|||||Rear of 458 Upper Brentwood Road||||||||||||
|||||Gidea Park,Romford||||||||||||
|||||Essex
Postcode|||||R|M|2||6|J|B|
|||||||||29/09/2024
29/02/2024
**Dates acted**
**if not for**
**whole year**
18/02/2020
15/06/2016
15/06/2016||||||||
||**Trustee Name**|**Office (if any)**||||||**Dates acted**
**if not for**
**whole year**||||||||
||Nicola Morgan|Treasurer||||||18/02/2020||||||||
||Neville Lamkin|GroupLead Volunteer||||||15/06/2016||||||||
||Gail Bailey|Cub Section Team Leader||||||29/09/2024||||||||
||Picklu Roychoudury|Chair||||||29/02/2024||||||||
||Corinna Raczkowiak|Beaver Section Team Leader||||||||||||||
||Kim O'Brien|Squirrels Section Team Leader||||||||||||||
||Sasha Timmermans|Parent Representative||||||||||||||
||Jennifer Twine|Parent Representative||||||||||||||
||Robert Spink|18-24 Representative||||||||||||||
||Theresa Lamkin|Administrator||||||15/06/2016||||||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
|**Type of advisor**|**Name**|**Address**|
|---|---|---|
|BuildingFabric|Richard Agombar||
|Fire Protection Consultant|Colin Richardson|London Fire Extinguishers
The Old Toll Gate, Basin Road, Maldon,
Essex CM9 4RG|
|Asbestos Survey Consultant|Falgun Kadir|Harts Waste and Asbestos Removal Ltd
Chase Side, London, N14 5HD|
**Section B**
**Structure, governance and management**
1 LT700001 (14 September 2024)
|Description of the charity’s trusts
Trustee selection methods
How the charity is constituted
Type of governing document
(e.g. trust deed, constitution)
(e.g. appointed by, elected by)|Council; governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and the
Policy, Organisation and Rules of The Scout Association.|
|---|---|
||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.|
|||
||The 3rd Squirrels Heath Scout Group is a trust established
under its rules, which are common to all Scouts. The Group own
the land and Robert Falcon Scott Lodge, but it is held in Trust
bythe Scout Association Trust Corporation.(SATC)|
|||
||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|
Additional governance issues (optional information but encouraged as best practice)
|Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:|The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 8
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows
legal requirements and the organisation's policies and rules.
Their support helps other volunteers run high quality and safe
programmes that gives young people skills for life.
Governance, Finance, Building Teams, Transformation, Section
Team reporting, Training, Risk Management and Parental
Engagement are regular Agenda items at Group Trustee Board
Meetings. The Building Risk Assessment which incorporates a
Building Audit, Fire Evacuation Plan and fire extinguisher check
is updated annually. POR is followed.
There is a lease contract with PlayDays 6 Pre-School who hire
Scott Lodge during term time. The contract is reviewed
annually, and the hall hire is paid monthly. PlayDays 6 has its
own insurance policy, indemnity, fire evacuation plan, and
ensure they follow Local Authority and OFSTED regulations.
The Group Treasurer and GLV ensure safety procedures are
adhered to. There is a positive relationship between the
Preschool and the Scout Group.|
|---|---|
2 LT700001 (14 September 2024)
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed
(July 2025) and systems have been established to mitigate
against them. Therefore, the Group has in place systems of
internal controls that are designed to provide reasonable
assurance against material mismanagement or loss, these
include 2 signatories for all payments and comprehensive
insurance policies to ensure that insurable risks are covered.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the 2nd Squirrels
Heath Scout and Gidea Park Scout Group. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
Group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Board could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
However, given the current Cost of Living crisis it would only do
this as a last resort.
Reduction or loss of leaders. The Group is totally reliant upon
volunteers to run and administer the activities of the Group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group. However, A recruitment drive would be
engaged to try to mitigate this.
Reduction or loss of members. The Group provides activities for
all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of
the Group.|
**Section C**
**Objectives and activities The Purpose of Scouting**
3 LT700001 (14 September 2024)
|Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live bytheir Promise.|
|---|---|
|||
||To provide a full and varied programme for all sections to
enable them to aquire skills for life and enable them to achieve
their Chief Scout Awards|
Additional details of the objectives and activities (optional information but encouraged as best practice)
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- contribution made by volunteers;
- policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year||
||We have now opened our Squirrels Drey, a new section which
is now full. Our Scouts represented the District at the VE Day
80 Celebration in May at Buckingham Palace. We continue to
be proud of all those young people who earn their Bronze,
Silver and Gold Chief Scout Awards|
4 LT700001 (14 September 2024)
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income
and fundraising activities fall short. The Group Trustee Board
considers that the group should hold a sum equivalent to 3
months of PreSchool income, and 3 months running costs plus
£25,000 would be held in reserve for ongoing works at Scott
Lodge.
This is above the level required for operating expenses.
However, this can be explained by holding money for the Hall
cracking repairs as we were unsure of whether the building
would require underpinning or stitching. The latter was the
solution. After a seven year battle our case against Network
Rail has been closed with Unity Insurance awarding the Group
£4 000 as causation could not be proved despite evidence
suggesting otherwise.
The Group Trustees have sanctioned the updating of the
building fire obligations in the light of the recent Fire Risk
Assessment, kitchen equipment has been replaced to meet
OFSTED requirements and new UPVC windows will be installed
to replace the old wooden frames which are now leaking. The
building is 66 years old requiring constant vigilance and repair.
The Group funds also subsidise International cycling camping
trips and field events in this country.
Thanks to our Treasurer’s diligence and modernising our
accounting system the Group is in this healthy financial position.|
|||
|||
Further financial review details (optional information)
You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds The Group's Income and Expenditure is very small and as a (including any fundraising); consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only a mainstream bank.
5 LT700001 (14 September 2024)
• how expenditure has supported the key The Group Trustee Board regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives;
## **Section F Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them)
**Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)||||||||
|---|---|---|---|---|---|---|---|
|||||||||
||Nicola Morgan|||||||
|||||||||
||Treasurer|||||||
||3
0
0
9
2
5|||||||
||3|0|0|9|2|5||
6 LT700001 (14 September 2024)
||**3rd Squirrels Heath (Gidea Park Methodist) Scout Group**|**3rd Squirrels Heath (Gidea Park Methodist) Scout Group**|**3rd Squirrels Heath (Gidea Park Methodist) Scout Group**|**3rd Squirrels Heath (Gidea Park Methodist) Scout Group**|**3rd Squirrels Heath (Gidea Park Methodist) Scout Group**|**3rd Squirrels Heath (Gidea Park Methodist) Scout Group**|**3rd Squirrels Heath (Gidea Park Methodist) Scout Group**|**3rd Squirrels Heath (Gidea Park Methodist) Scout Group**|||**303706**|**303706**|**303706**|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Receipts and payments accounts**
**01/04/2024**
**For the period**
**from**
ee|||||||**Endowment funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**Receipts and payments accounts**
**31/03/2025**
**To**
ee|||||||||**Last year**
**to the nearest £**
**CC16a**||
|Fundraising|**218**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**218**|**218**|**218**||**360**||
|Donations|**927**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**927**|**927**|**927**||**564**||
|Rent|**19,652**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**19,652**|**19,652**|**19,652**||**17,623**||
|Membership Fees|**10,015**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**10,015**|**10,015**|**10,015**||**3,200**||
|Capitation|||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**1,040**||
|Misc|**951**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**951**|**951**|**951**||**26**||
|Camps and events|**3,859**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**3,859**|**3,859**|**3,859**||**907**||
|Bank Interest|**489**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**489**|**489**|**489**||**-**||
|**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_
**36,111**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**36,111**|**36,111**|**36,111**||**23,720**||
|**A2 Asset and investment sales,**
**(see table).**
**Loan for Minibus Beavers**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**36,111**
**-**
**-**
**36,111**
**23,720**
**A3 Payments**
==—~~——~~—||||||||||||||||||
|Utilities|**3,180**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**3,180**|**3,180**|**3,180**||**4,001**||
|Cleaning|**1,919**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**1,919**|**1,919**|**1,919**||**2,264**||
|Repairs|**4,954**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**4,954**|**4,954**|**4,954**||**1,465**||
|Insurance|**3,675**|||||||||||**3,675**|**3,675**|**3,675**||**3,687**||
|Mini bus running costs|**2,169**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**2,169**|**2,169**|**2,169**||**58**||
|Group expenditure|**823**|||||||||||**823**|**823**|**823**||**-**||
|Capitation / Membership fees|**3,920**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**3,920**|**3,920**|**3,920**||**2,576**||
|Training|**640**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**640**|**640**|**640**||**-**||
|Equipment|**653**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**653**|**653**|**653**||**-**||
|Misc.|**3,383**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**3,383**|**3,383**|**3,383**||**484**||
|Camps and events|**562**|||||||||||**562**|**562**|**562**||**1,763**||
||||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**||
|**_Sub total_ **|**25,878**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**25,878**|**25,878**|**25,878**||**16,298**||
|**A4 Asset and investment**
**purchases, (see table)**
**Repayment of Loan**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**25,878**
**-**
**-**
**25,878**
**16,298**
**_Net of receipts/(payments)_**
**10,233**
**-**
**- 10,233**
**7,422**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**51,809**
**- -**
**51,809**
**44,387**
**_Cash funds this year end_**
**62,042**
**-**
**- 62,042**
**51,809**
————~~——~~
===~~==~~||||||||||||||||||
CCXX R1 accounts (SS)
30/12/2025
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|**the end of the period**||
|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Current Account
Savings Account
OSM Account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted funds**
**to nearest £**
**11,122**
**50,490**
**430**
**62,042**
OK
**Unrestricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset belongs**
**Fund to which asset belongs**
**Fund to which liability relates**
Print Name|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
30/12/2025
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
3rd Squirrels Heath (Gidea Park Methodist) Scout Group
On accounts for the year
ended
31 March 2025
Charity no
(if any)
303706
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 3110312024.
Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signed:
0211212025
Name:
lan Douglas FCCA
Relevant professional
qualification(s) or body
(if any):
Association of Chartered Certrfied Accounts
Address:
Plan A Financials
Suite 17, Essex House, Station Road
Upminster, Essex, RM14 2SJ
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018