~~2~~ [ND] SQUIRRELS HEATH SCOUT GROUP
~ MINUTES OF ANNUAL GENERAL MEETING ~~5~~ [th] SEPTEMBER 2025 @ ARNAUD LODGE
Members Present :-
Neil Dashfield (ND) – Chair, Mike Towler (MT) – Treasurer, Glynis Youngs (GY) – Administrator. All Joint Group Lead Volunteers. Scout Team - Shane O’Brien Passfield (SOBP) - Leader, James Youngs (JY) –Team member (STM), Jo O’Brien Passfield (Jo) – STM; Cub Scout Team - Posy Mellon (PMC) - Leader, Clare Cornew - Team member (CSTM)
Beaver Scout Team - Charlie Lovegrove (CL) – Leader, Lisa Cable (LC) - Team member (BSTM) Annual Life President – John Reed (JR).
Members - Hannah Baines, Harpreet Bamwait, Baldeep Bussi, Tanya Cheesewright, John Cheesewright, Gabby Cowing, Mikyla Dodd, James Edwards, Ros Gordon, Liudmila Grinik, Christina Holman, Claire Jules-Saffu, Joe Larkin, Gary Vincent, Robert Youngs. District Representative – not available
1. Welcome/open meeting ND opened the meeting at 6.09pm and welcomed all. 2. Apologies for absence None 3. Approval of Minutes of previous AGM (6/9/2024). Agreed the minutes of the AGM – JR proposed and ND seconded. 4. Matters arising from previous AGM minutes None. 5. Financial report MT – April 2024 to March 2025 – Accounts Audited. Total balance in the Arnaud Lodge, Scout, Cub and Beavers accounts - £40,563. Income - £38,263, Expenditure - £27,890. Main items – subscriptions for all sections £7,361; Capitation £3920; Utilities £3590; Insurance £2,640; Maintenance £1,780; Radiators £5,235:
ND – various plans moving forward.
CD – need to change the old scout logo.
ND – considering installing CCTV to protect all. There will be signage. GY – issue with anti-social behavior and fly tipping which needs sorting – CCTV could help. 6. Beaver Scout Section report CL – Report attached; CL – Strong Starts fundraising ongoing at Tescos until 30/9/25 – please support this. 7. Cub Scout Section report PMC – Doing well. Taken part in a number of activities. Need more help with the pack. Made a request for more Young Leaders and Parent Helpers. 8. Scout Section Report SOBP – got 22 scouts – numbers fluctuating. 2 Young Leaders – maybe more soon. Had a summer camp at Skreens. Undertaken lots of badge work. Finances looking healthy. Would like to get some new tents. 9. Group Lead Volunteers report and 10. Arnaud Lodge Maintenance (ALM) Report GY (on behalf of ND & MT) – Report attached; ND – grateful for the time and effort all leaders put in. 11. Election of Officers JR – took control of the meeting during the election The following officers agreed to stand again – unopposed. Chairman – Neil Dashfield – JY proposed, PMC seconded Treasurer – Mike Towler – GY proposed, PMC seconded Administrator – Glynis Youngs – PMC proposed, JC seconded Group Lead Volunteer – Joint ND, MT & GY - CL proposed, PMC seconded ND – took back control of the meeting 12. Election of Parent representatives for Trustee Board ND requested volunteers for the three sections; Volunteers – Jo Hodson for Beavers – CL to check if she will agree to stand again. Mikyla Dodd for Cubs – agreed to stand again. Scouts - John Cheesewright will be standing down. GY thanked him for his assistance. Representative to be advised. All volunteers proposed by ND and seconded by GY. 13. Awards and Achievements in the Group GY – Report attached; Meeting applauded the achievers. Certificates given at the meeting or if not present at troop night. 14. Any other business JR – Issue with permission to camp forms and permit issue. Not many people are applying. Trying to resolve. 15. Details of next meeting Provisional – 4[th] September 2026; 16. Close meeting Meeting closed @ 6.47pm:
Page 1 of 2 AGM MINUTES FOR 2nd Squirrels Heath Scouts - 5th SEPTEMBER 2025 redacted
Item 6 – Beaver Scout Section Report
It’s been a brilliant year for our Beavers – packed with fun, learning and adventure. We’ve been to Thriftwood twice – once for a fun day out and once on District Badge Day. We’ve explored Thames Chase, met some amazing creatures with Exotic Explorers, made plenty of music, and of course enjoyed fire lighting, games, crafts, slime making and so much more.
Other highlights included the Essex Therapy Dogs, our Mario-themed sleepover, the ice cream van (and the water fight that followed!), the St George’s Day Parade, the Great Beaver Bake Off, a meaningful Dementia Talk, trying out Yoga and even Kung Fu. We also had a visit from the police, and a fruit kebab station, which the Beavers absolutely loved.
All of this is only possible thanks to our fantastic volunteers. A big thank you to Lynn and Lisa, and to John, who leads all of our Scouting activities throughout the year. From fire lighting to archery, you’ve helped the Beavers grow in confidence and skills every step of the way. We’re also lucky to have our brilliant young leaders – Jacob, Ewan, Neave and Khadija. The Beavers really look up to you, and we’re so grateful for all the time, energy and fun that you bring.
And finally, well done to the Beavers themselves – you’ve tried new things, made new friends and shown the true spirit of Scouting. So, thank you to everybody – parents, Beavers, leaders and young leaders alike – for all your help and support in making this year so special. We are truly second to none!
Item 9 – Group Lead Volunteers Report and Item 10 – Arnaud Lodge Maintenance Report
It’s been a good year. We’ve been consolidating our position. Various works undertaken such as new radiators, outside improvements and getting used to a new Pre-school operation. Works planned for the coming year include sorting out the new kitchen and general maintenance. We as the Joint Group Lead Volunteers would like to thank the Section Team Leaders – Shane, Posy and Charlie as well as all the Team members and Parent Helpers. Without those people volunteering their time the Group wouldn’t be able to function and your young people wouldn’t have the fulfilling experience they all enjoy. Can we show our appreciation in the normal way ( Applause ). We’d like to thank all parents and care givers for bringing your young people to us and supporting them with us. Thank you.
Item 13 – Awards and Achievements in the Group
BEAVERS
Harry Merritt - Beaver of the Year – received a certificate
Chief Scouts Bronze Awards
Ethan Wood, Jenson Edwards, William Holman, Sam Hodson, Grace Edwards, William Bage, Charlie Burns, Eddie Denney, Isaac Krendle. Shay Conway, Reuben Bassi.
CUBS
Baker Gordon - Cub of the Year – received a certificate
PMC – Baker has come so far, interesting. When he arrived he was very shy, joy to have in the Pack.
Chief Scouts Silver Awards
Daniel, Aria, Ina, Isla
SCOUTS
Anastasia Radzikowska - Scout of the Year – received a certificate
Chief Scouts Gold Awards
SOBP – very young Troop, working towards the elements needed to achieve the award.
Adult Awards
15 year service awards Shane O’Brien Passfield Jo O’Brien Passfield Mike Towler
Page 2 of 2 AGM MINUTES FOR 2nd Squirrels Heath Scouts - 5th SEPTEMBER 2025 redacted
2nd Squirrels Heath Scout Group 303705 Receipts and payments accounts CC16a For the period 01/04/2024 31/03/2025 To from Section A Receipts and payments Unrestricted Restricted Endowment funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Fundraising - Donations 1,317 - - 1,317 1,139 Rent 21,365 - - 21,365 15,760 Membership Fees 7,361 - - 7,361 7,260 Capitation 625 - - 625 39 Misc - Government grants - Camp/Trip/Event monies 4,880 - - 4,880 3,410 Sub total (Gross income for AR) [ 35,548 ] - - 35,548 27,608 === A2 Asset and investment sales, === (see table). - - - - - - - - - - Sub total - Total receipts 35,548 - - 35,548 27,608 ~~=~~ —— A3 Payments Utilities 3,721 - - 3,721 7,763 Repairs / Cleaning 8,612 - - 8,612 4,097 Insurance 2,644 2,644 2,672 Resources / activities 1,677 - - 1,677 4,428 Trips/camps 3,734 3,734 3,108 Capitation 2,352 - - 2,352 3,868 Equipment 424 Misc. 2,788 - - 2,788 2,570 Training - Sub total [ 25,528 ] - - 25,528 28,930 === === A4 Asset and investment purchases, (see table) - - - - - - - - - Sub total [ - ] - - - - =SSS ~~Se~~ Total payments 25,528 - - 25,528 28,930 Net of receipts/(payments) 10,020 - - 10,020 - 1,322 A5 Transfers between funds - - - - - A6 Cash funds last year end 31,554 - - 31,554 32,876 Cash funds this year end 41,574 - - 41,574 31,554 ~~=~~ Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted Endowment Categories Details funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds Bank 37,937 - - Cash 3,637 - - - - - Total cash funds 41,574 - - ~~——~~ (agree balances with receipts and payments account(s)) OK OK OK Unrestricted funds Restricted Endowment funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - - CCXX R1 accounts (SS) 1 16/01/2026
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CCXX R2 accounts (SS)
16/01/2026
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinef s Report Report to the trusteesl members of Squirrels Heath Scout Group On accounts for the year ended 31 March 2025 Charity no (if any) 303705 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312025. Responsibilities and As the charity trustees of the Trust, you are responsible for the pr8paration basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below "l in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in th8 brackets if they do not apply. Slgned: 1510112026 Name: lan Douglas FCCA Relevant professional qualification(s) or body (if any): Association of Chartered Certified Accounts Address: Plan A Financials Suite 17, Essex House , Station Road Upminster, Essex, RM14 2SJ IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose, IER October 2018