~~**2**~~ **[ND] SQUIRRELS HEATH SCOUT GROUP**
## **~ MINUTES OF ANNUAL GENERAL MEETING** ~~**5**~~ **[th] SEPTEMBER 2025 @ ARNAUD LODGE**
## **Members Present** :-
Neil Dashfield (ND) – Chair, Mike Towler (MT) – Treasurer, Glynis Youngs (GY) – Administrator. All Joint Group Lead Volunteers. Scout Team - Shane O’Brien Passfield (SOBP) - Leader, James Youngs (JY) –Team member (STM), Jo O’Brien Passfield (Jo) – STM; Cub Scout Team - Posy Mellon (PMC) - Leader, Clare Cornew - Team member (CSTM)
Beaver Scout Team - Charlie Lovegrove (CL) – Leader, Lisa Cable (LC) - Team member (BSTM) Annual Life President – John Reed (JR).
Members - Hannah Baines, Harpreet Bamwait, Baldeep Bussi, Tanya Cheesewright, John Cheesewright, Gabby Cowing, Mikyla Dodd, James Edwards, Ros Gordon, Liudmila Grinik, Christina Holman, Claire Jules-Saffu, Joe Larkin, Gary Vincent, Robert Youngs. District Representative – not available
**1. Welcome/open meeting** ND opened the meeting at 6.09pm and welcomed all. **2. Apologies for absence** None **3. Approval of Minutes of previous AGM (6/9/2024).** Agreed the minutes of the AGM – JR proposed and ND seconded. **4. Matters arising from previous AGM minutes** None. **5. Financial report** MT – April 2024 to March 2025 – Accounts Audited. Total balance in the Arnaud Lodge, Scout, Cub and Beavers accounts - £40,563. Income - £38,263, Expenditure - £27,890. Main items – subscriptions for all sections £7,361; Capitation £3920; Utilities £3590; Insurance £2,640; Maintenance £1,780; Radiators £5,235:
ND – various plans moving forward.
CD – need to change the old scout logo.
ND – considering installing CCTV to protect all. There will be signage. GY – issue with anti-social behavior and fly tipping which needs sorting – CCTV could help. **6. Beaver Scout Section report** CL – Report attached; CL – Strong Starts fundraising ongoing at Tescos until 30/9/25 – please support this. **7. Cub Scout Section report** PMC – Doing well. Taken part in a number of activities. Need more help with the pack. Made a request for more Young Leaders and Parent Helpers. **8. Scout Section Report** SOBP – got 22 scouts – numbers fluctuating. 2 Young Leaders – maybe more soon. Had a summer camp at Skreens. Undertaken lots of badge work. Finances looking healthy. Would like to get some new tents. **9. Group Lead Volunteers report and 10. Arnaud Lodge Maintenance (ALM) Report** GY (on behalf of ND & MT) – Report attached; ND – grateful for the time and effort all leaders put in. **11. Election of Officers** JR – took control of the meeting during the election The following officers agreed to stand again – unopposed. Chairman – Neil Dashfield – JY proposed, PMC seconded Treasurer – Mike Towler – GY proposed, PMC seconded Administrator – Glynis Youngs – PMC proposed, JC seconded Group Lead Volunteer – Joint ND, MT & GY - CL proposed, PMC seconded ND – took back control of the meeting **12. Election of Parent representatives for Trustee Board** ND requested volunteers for the three sections; Volunteers – Jo Hodson for Beavers – CL to check if she will agree to stand again. Mikyla Dodd for Cubs – agreed to stand again. Scouts - John Cheesewright will be standing down. GY thanked him for his assistance. Representative to be advised. All volunteers proposed by ND and seconded by GY. **13. Awards and Achievements in the** Group GY – Report attached; Meeting applauded the achievers. Certificates given at the meeting or if not present at troop night. **14. Any other business** JR – Issue with permission to camp forms and permit issue. Not many people are applying. Trying to resolve. **15. Details of next meeting** Provisional – 4[th] September 2026; **16. Close meeting** Meeting closed @ 6.47pm:
Page **1** of **2 AGM MINUTES FOR 2nd Squirrels Heath Scouts - 5th SEPTEMBER 2025 redacted**
## Item 6 – Beaver Scout Section Report
It’s been a brilliant year for our Beavers – packed with fun, learning and adventure. We’ve been to Thriftwood twice – once for a fun day out and once on District Badge Day. We’ve explored Thames Chase, met some amazing creatures with Exotic Explorers, made plenty of music, and of course enjoyed fire lighting, games, crafts, slime making and so much more.
Other highlights included the Essex Therapy Dogs, our Mario-themed sleepover, the ice cream van (and the water fight that followed!), the St George’s Day Parade, the Great Beaver Bake Off, a meaningful Dementia Talk, trying out Yoga and even Kung Fu. We also had a visit from the police, and a fruit kebab station, which the Beavers absolutely loved.
All of this is only possible thanks to our fantastic volunteers. A big thank you to Lynn and Lisa, and to John, who leads all of our Scouting activities throughout the year. From fire lighting to archery, you’ve helped the Beavers grow in confidence and skills every step of the way. We’re also lucky to have our brilliant young leaders – Jacob, Ewan, Neave and Khadija. The Beavers really look up to you, and we’re so grateful for all the time, energy and fun that you bring.
And finally, well done to the Beavers themselves – you’ve tried new things, made new friends and shown the true spirit of Scouting. So, thank you to everybody – parents, Beavers, leaders and young leaders alike – for all your help and support in making this year so special. We are truly second to none!
## Item 9 – Group Lead Volunteers Report and Item 10 – Arnaud Lodge Maintenance Report
It’s been a good year. We’ve been consolidating our position. Various works undertaken such as new radiators, outside improvements and getting used to a new Pre-school operation. Works planned for the coming year include sorting out the new kitchen and general maintenance. We as the Joint Group Lead Volunteers would like to thank the Section Team Leaders – Shane, Posy and Charlie as well as all the Team members and Parent Helpers. Without those people volunteering their time the Group wouldn’t be able to function and your young people wouldn’t have the fulfilling experience they all enjoy. Can we show our appreciation in the normal way ( _Applause_ ). We’d like to thank all parents and care givers for bringing your young people to us and supporting them with us. Thank you.
## Item 13 – Awards and Achievements in the Group
## **BEAVERS**
Harry Merritt - Beaver of the Year – received a certificate
## **Chief Scouts Bronze Awards**
Ethan Wood, Jenson Edwards, William Holman, Sam Hodson, Grace Edwards, William Bage, Charlie Burns, Eddie Denney, Isaac Krendle. Shay Conway, Reuben Bassi.
## **CUBS**
Baker Gordon - Cub of the Year – received a certificate
_PMC – Baker has come so far, interesting. When he arrived he was very shy, joy to have in the Pack._
## **Chief Scouts Silver Awards**
Daniel, Aria, Ina, Isla
## **SCOUTS**
Anastasia Radzikowska - Scout of the Year – received a certificate
## **Chief Scouts Gold Awards**
SOBP – very young Troop, working towards the elements needed to achieve the award.
## **Adult Awards**
**15 year service awards** Shane O’Brien Passfield Jo O’Brien Passfield Mike Towler
## Page **2** of **2 AGM MINUTES FOR 2nd Squirrels Heath Scouts - 5th SEPTEMBER 2025 redacted**
**2nd Squirrels Heath Scout Group 303705 Receipts and payments accounts CC16a For the period 01/04/2024 31/03/2025 To from Section A Receipts and payments Unrestricted Restricted Endowment funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts** Fundraising **-** Donations **1,317 - - 1,317 1,139** Rent **21,365 - - 21,365 15,760** Membership Fees **7,361 - - 7,361 7,260** Capitation **625 - - 625 39** Misc **-** Government grants **-** Camp/Trip/Event monies **4,880 - - 4,880 3,410** _**Sub total** (Gross income for AR)_ **[ 35,548 ] - - 35,548 27,608** === **A2 Asset and investment sales,** === **(see table). - - - - - - - - - -** _**Sub total**_ **-** _**Total receipts**_ **35,548 - - 35,548 27,608** ~~=~~ —— **A3 Payments** Utilities **3,721 - - 3,721 7,763** Repairs / Cleaning **8,612 - - 8,612 4,097** Insurance **2,644 2,644 2,672** Resources / activities **1,677 - - 1,677 4,428** Trips/camps **3,734 3,734 3,108** Capitation **2,352 - - 2,352 3,868** Equipment **424** Misc. **2,788 - - 2,788 2,570** Training **-** _**Sub total**_ **[ 25,528 ] - - 25,528 28,930** === === **A4 Asset and investment purchases, (see table) - - - - - - - - -** _**Sub total**_ **[ - ] - - - -** =SSS ~~Se~~ _**Total payments**_ **25,528 - - 25,528 28,930** _**Net of receipts/(payments)**_ **10,020 - - 10,020 - 1,322 A5 Transfers between funds - - - - - A6 Cash funds last year end 31,554 - - 31,554 32,876** _**Cash funds this year end**_ **41,574 - - 41,574 31,554** ~~=~~ **Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted Endowment Categories Details funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Bank **37,937 - -** Cash **3,637 - - - - -** _**Total cash funds**_ **41,574 - -** ~~——~~ (agree balances with receipts and payments account(s)) OK OK OK **Unrestricted funds Restricted Endowment funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - -** CCXX R1 accounts (SS) 1 16/01/2026
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CCXX R2 accounts (SS)
16/01/2026
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examinef s Report
Report to the trusteesl
members of
Squirrels Heath Scout Group
On accounts for the year
ended
31 March 2025
Charity no
(if any)
303705
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 3110312025.
Responsibilities and As the charity trustees of the Trust, you are responsible for the pr8paration
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ('the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below "l in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examlner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in th8 brackets if they do not apply.
Slgned:
1510112026
Name:
lan Douglas FCCA
Relevant professional
qualification(s) or body
(if any):
Association of Chartered Certified Accounts
Address:
Plan A Financials
Suite 17, Essex House , Station Road
Upminster, Essex, RM14 2SJ
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose,
IER
October 2018