~~2~~ ND SQUIRRELS HEATH SCOUT GROUP MINUTES OF ANNUAL GENERAL MEETING
25TH SEPTEMBER 2021 @ ARNAUD LODGE
Members Present :-
Neil Dashfield (ND) – Chairman; Glynis Youngs (GY) – Secretary; John Reed (JR) – GSL; Shane O’Brien Passfield (SOBP)James Youngs (JY) – ASL; Gez Walsh (Gez) – CSL; Charlie Lovegrove (CL) – ABSL; Sally Westfallen (SW) – ABSL; Charlotte Reed (CR) – OH; Robert Youngs – OH:
Parent representatives ~ Andrew Bailey (cubs);
Parents - Jo Briton, Kerry Hatcher, Amanda Bailey, Tamanna Sharma, Aneela Young, Lee Young, Saira Shafiq, Samantha James, Tess Morgan, Hannah Baines, Martin Hynes, Sian Rudd, Stephen Rudd, Scott Larkin, Joe Keaney,
Susan Pannell, Bob Pannell, Cathy Frost, Kelly Leslie, Rutt Stone, Rhodri Stone, Sharon Spry District Representative – Dean Jeffries (DJ) – Acting DC;
1. Welcome/open meeting
ND opened the meeting at 3.03pm and welcomed all.
2. Apologies for absence
Mike Towler (MT) – Treasurer;
3. Approval of Minutes of previous AGM (12/7/2019).
Agreed the minutes of the AGM – ND proposed and GY seconded. 4. Matters arising from previous AGM minutes
Will be covered later in the meeting.
5. Financial report
JR – not collected subscriptions for 2 months. MT – report attached.
From MT – 5 bank accounts – Beavers £254.92, Cubs £734.61, Scouts £1306.60, Group Scout A/C £4665.16 and Arnaud Lodge £27,415.36, totaling £34,376.62, £13827 up on last year; Key Expenditure – Capitation £2876, Insurance £2576, Building work/maintenance £7722, Utilities £2234
Key Income – Local Authority Grants £20350, Lettings (Pre-school) £6215.
GY – all external lettings have been stopped.
6. Beaver Scout Section report
7. Cub Scout Section report
CL – Report attached; GW – Report attached;
ND – will be sad to see Gez go and thanked him for his contribution.
8. Scout Section report
SOBP – lost 3 scouts recently, had a summer camp at Skreens – 27 attended. Got a permit. Helathy number of scouts and regular attendance. Have spoken to the group and they decided what to do.
Will be doing the Dragon challenge from October 2021 to October 2022 – camp for 1 night a month – will give a heads up. Went to Thorndon Park recently – orienteering. Trying to do more outdoor activities.
9. Scout Section report
10. Arnaud Lodge Maintenance (ALM) Report
JR had control of the meeting 11. Election of Ofcers
Chairman – Neil Dashfield ~ Proposed JR, Seconded GY – carried; Treasurer – Mike Towler ~ Proposed JR, Seconded GY – carried; Secretary – Glynis Youngs ~ Proposed JR, Seconded ND – carried;
JR – Report attached; JR – Report attached;
12. Election of Parent representatives for SGE
ND requested volunteers for the three sections;
Volunteers – Tamanna Sharma for beavers, Shuba Catan for cubs and John Cheeswright for scouts; All volunteers proposed by JR and seconded by GY.
GY collected contact details after meeting;
13. Any other business
Address by District Representative
DJ – hardest thing to stand up in front of you. Thanked everyone for keeping the group working when they can be doing other things. Celebate what has been achieved in the last 12 months. Lots of badges out there – some more unusual such as Cave miner badge and Handyman badge as demonstrated in an old copy of list of badges.
All we do makes a difference and if need help then request it from District.
ND – don’t do this for the plaudits.
JR – number of people have children in the group who were scouts themselves.
JR – received a donation from The Drill – collected £650 whilst the Euros were on in the pub.
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14. Details of next meeting 15. Close meeting
TBC – probably July 2022; Meeting closed @ 3.45pm:
Item 5
Item 6 – Beaver Scout Section Report
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Item 7
Item 10
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Item 9
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CHARITY COMMISSION FOR ENGLAND AND WALES 2nd Squsrreis Hpath Scout GTQUP 303705 Receipts and payments accounts CC16a Forthe period from ot10412020 311031202f To Section A Receipts and payments Unrestricted fund8 Restricted funds Total funds Endowmentfunds Lastyear ttsth• noar•Bt totho nèÈr•st£ to Ihp ngRrest£ t¢ the n•Arg¥tÉ Al Rece¢pts Donaiions Renl Matnb8r5hi 1.1$4 0.165 77D J.155 6.265 770 F4èS 10,349 Sub total (Gross incom$ for AR) 31.859 A2 Asset and Invostsnent •%, 1886 tablel. Sub total 31,8S9 21,659 A3P ments 2.342 6,017 2,577 2,2 In$uraDcE RÈsources1IIvttles Tnps1c&pS 2,¥77 1,07J Z,877 2,877 Equipriiefit 19 Sub totaiL 17,009 A4 Asset and investment purchases. Isee tablel Sub total 17,009 17.00$ Net of receipts/(payments? AS Tran5fÈr$ betsveen funds A6 Cash funds last yoar ond Cash fund5 this ye4r end 14,85Q 14,850 19.527 Y4,377 19.SZ7 14377 Section B Statement of assets and liabilities at the end of the period UnrÈstricted funds Restricted funds Endowfflellt fvftds tD nè¥r¢$t£ Categories Details to noarut£ B1 Cash funds 34.26$ ¢B5h Total cash fun<ls 34,377 11 UnrestriGted funds Rostrtctsd funds Endowment 22111thd$ CCXX R1 Ac£ounis {ssi
Oetalls to n*ArOStE to noal•4t£ Deta41s Futtd tQTJJhlch assot bDlwgs Cosiiopuon&ll Currnntvxlu• B3 Investmènt as#èts ass&tb•longs Cost l¢pti¢nall ¢utr•nivalu• B4 Assets retslned for th¢ charity's own u¥e Fund to lbI1Y relat95 Amountdue WhEftduB Details BS Liabilitie¥ sjr by e (K Nvo Iru¥ts88 on bèhalfof all the truste85 Signature Print Name Date of rova 23 li 21 CXX R2 acGounls ISSI 21112022
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusleesl members of 2nd Squirrels Heath Scout Group On accounts for the yèar ended 31 March 2021 Charity no (if any) 303705 Set out on pages I report to the trustees on my examination of the accounts of the abov8 charity I'the Trust") for the year ended 3110312021. Responsibilities and As the ¢harity trustees of the Trust, you are r8sponsibl8 for the preparation basis of report of the accounts in accordance with the requiréments of the Charities Act 2011 I'th8 Act"). I report in rèspect of my examination of the Trust's accounls carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515}Ib) of the Act. I have completed my 8xamination. I confirm that no material matters hav8 come to my attention {other than that disclosed below '} in connection with the examination which gives me cause to believe that in, any material respèct.. accounting records w8r8 not kept in accordance with section 130 of the Act or the accounts do not accord with the accountinq records Independent axaminar's statement I have no concerns and hav@ come across no other mallers in connection with the examination lo which attention should be drawn in order lo enable proper understanding of the accounts to be rgached. Pl8asg delete the words in the brackets if they do not apply. Slgned.. 2211112022 Name.. lan Dougla5 FCCA Relevant professional qualificationlsl or body {if any}: Association of Chartered Certified Accounts Address: Plan A Financials Suite 17, Essex House , Station Road Upminster, Essex. RM14 2SJ IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners)- Give here brief details of any items that the examiner wishes to disclose. IER October 2018