Trustees, Annual Report For the period Frcm Istartdèl Section A Reference 2nd administration details Chanty me 8th HorrKKKch (St So)ui Gro Other neS chanty 15 krKy•m by NIA Registered ehanty Irf aryl Ch8ritls prirryal address 15 WestlaTrl Aw Essex Postccxye Namès tsftr charty trtstees tKJ manage charty {laryl Datss acted IF not for7•hole year cknars Cox Paul sr11 san Chart knyrew RKe Robert Wauai StLrt Bro Sarah Veathr Up to 1)gr2022 TasUrer Secrets GSL GSL Se¢tion A Reference and administration details l¢ontinuedl Names 8fKI ldfsses ofkners loptK)rtal vrf0m1alw but as t51 pra(XK%I Type ofafv6or NIA Name *lress 1 LT7W001
Section B Structure. govern3nce and managernent LkscWh)n ofts charws tr GtOLP'S goNtmnJ dorawnenis are trK)se ofTr Sut . ts)n. TW co[t of a Royal Charter. in tum g auth)rity to ts Bye la oftrÉ aThJ Tr Pdry, arSa)n arKI RLkn ofTr Scout AssooatK)n lè.g. trustlknl. fxThtsbJkn} GWOLP ts a tnBt estthw lr POR. the ofvth a caynmon to all Sut Gro {o.g. InJX Tn6tee sekntion rnetlKMIs le.g. ty. ty) Tntstees a att0rda POR. Ydik'or¢l go1wn8 lop1Kl wfftrnatK)n but eurS a5 You may those to irKJLwJe ditK)nal infom)ation, V rekvart about membws of vthK are 'Clwrty Trtee$. ol the Scout Gro i5 an 8dttstiMal dwnty. A% chaflty Instee5 11 resportsit for vAth app1Kab to chatthes. This irKJks the regtstrath)n. keepTr prwr am)unts arKY rnakH¥J rettffts to Chafty ccmnmSKyn as approyriale. PolKEs aThJ pr¢xedwes 8d(W fr>r. al the IrvJLKon aThJ trainiro of trlteeS". bl trLL8tee' ¢or6kration of rnajor rtsks and tre sysths a1 prdureS lo manage trem Commrt¢ee CAVL51S of 3 Thlepefxlent tepresentati, Char. Treastxer Seix8tsry togetlw GroLP Scout Leader5. Yual sedK)n kathrs aThJ parenys repreSent2n aTrJ rneets ree tirnes a ar. is Group Exprathe Ccthmrttee e)i%ts to slwort fv Group Scx)ui Lethjer mtry fv reswrtsbilths of appointsnent mainrr2 of Grow pr¢ty. ratsry offurvjs arwj th8 JmintsiratN)n of Gro rsutarte of w50. prcperiy aThJ lpment Group p1 ctcash)N8.' L%ts"ro recruthert of [5 aThJ obr adu $por[ any sth cx)mmrttees that may te required." inbThJ Gro Athirtstrator5 arvj AAfvisors otr than t)98 2 LT7[1
Section B Structure governance and m3n3gÈment Icontinuedl Grryp CcmmJtr has iJentifEd major rS to Ilw tEJE¥e ts GroLP B exp05ed". ha¥e been aryj systems ha%E been 8Stabli%hed to mtsJate trÉm. Ma a$ ofcoThwn1hat been VJenbrd are.. Damage to bLHTrJirwJ. prwrty aThJ wwenL Tr GroLP uky of prijperty aT¥J equrjmert rebJN)wYo organtsatr)ns as chwch. communty ntre 0r Sojut GroLPS. SwniLgr reci)roGg1 afrarvJefflents tSt tIEse Organat)rts. GroLW has Surfrt bil1r¥J$ aThJ contents ir6warKe in to mrtpjate aganist lryy to thr$, l¥)ers. swrters aNJ Memr5. Tr Group rOh mwbef5hp fees ntruteS to tre Six)ut ' tK)r6 naÉK)ro1 acc¥tsnt rM)W. Rtsk rnents are urthrtaken before all rEw actMts. Re wvjxne from ftxKJ rafyr¥J. The Group i8 ptynarity relont a reser¥e to erswe I1 continuty of actmtes slKKJ ttEre t a major redtK)n fft irwne TIE Committ88 ¢j ratse va orwrvJ eltsrtemporarity or [Snty. RedLLIN)n or kE5 of r5. Tre gr(w i8 totalty relk8rrt upon w)lunteers to nm arvj aJmH)tster thè 115 of ttE GroLP. I r8 4YdS a nLmLw ofkaders to an ur0Pta a partKyJar sedk)n or Gro as a vhol8 then there ha to be a Lx)nttathn. cx)twliJatun or iknure of a Grow. RlN)n or knss of rnnberS. GroLV pfovKJes acts'vitEs for all ywwJ aged 6 to 14. W tlwe was a redwkn rl membershp i) a part¥)Jlar 5ei**)n or tre GroLP a5 Who th8n re ha%t to be a corrtrarAK)n. (xJr6olKlati)n or cb5we of a sectKJn. In ¥vst case scenatK) npte ck)sure of tr GroLP. group fos systems of intwnal Controts thgt are estyjrd to wovKJe reasonabk a5surarKE against materpl rnEmanagetnert or ks. t 2 Snator1 for al payments ar¥J a cornprehens irsuorKt pokE5 to en5Lxe thal irtsurab rsks are cored. 3 LT7()1
Secrion C Objectives and activities SLTrmary ofts ¢iects ofthe d¥rity set out ) rts go[1¥ ¢Joeumerrt J.ectS Of grow) arp as a ofthe Scotrt Associthn. aThl spyknl pot8nba15. as YKIMluaL8. as respo (atyens arn as members of xal natKJnal arml irrtewnatK)nal cornrnunthes. rnetrKMY of adj oftrE Assotian s by prtsy an eryOydb arKI attra( S(Erne of prcMJressNe trainirg. b85ed ¢)n ts Scout Prom& arKI Law 8ThY gu11 by kader5h4>. Summary ofts main arIS in relation to trEse objects A(tdthr01 detriL8 of ttE thj1er1s actMtEs lopth)nal but eI)laged as best practrel You may ¢1b) to irthte Ajthr statements. wlpre rekvant aiKKi' ' on grant makwwJ", eIs[[l arKI fresh Kjeas. Section D AchieverDenls and perform3 nce Stmmary ofthe Ma athEments of dwtty year We haNE I1 Bear co$, four CLO Packs ar¥J th Scout Troc4)s cateriro for aroX 250 members inrknry warranted ers aTha Commiltee membeT51 at January 2023. GroLP tsffers an rryrarn of Sect)n nvJht aGtMtEs, day ran measwed by strww ofthe Gro wch c¥E of t largest tyi ts Greater LoTrYon North East County. Section E Financial Review B1 statement ofts chaws polKy on keep its HQ buthlnJ go1 r8paK. repL 8qupment wlEn neEdl ar¥J contw¥ drtab acbths of Group sIUkj Yrne aKI fUra1r9 thtes tdl shyi crnrttee that ts growj SK% fk)hJ a at equal to 12 months rumiro ca)sts, rx(3 £10,IYX). approximalety £50.IKM) against thi5 at year er¥J. fyJure is regarded as satsfacw. s¥Ke rese a beirKJ accunuiqied to ¥eT fuiure ryJe costs SLth as repL8c£rnent ofthe fenciry. itk)n of a kan to ard a rcement fat roof at the Ha, 5talLatM)n of d8b faclrtE5 8ThY a rnrt)L 85 requid. Quarffj arvj ewlain arty ¢*sgr¢tk)r6 Detaib of ary fiJrYJ5 rnate[ in IrM$n¢$ steps to elrnv¥qtel NIA 4 LT70C#J01
Further finar1 revew cts15 (Whyd iffonnalmm) You may choose to iLAye addit1 infomiati)n. reart atr)ut . trE chanty's prirwl Sour offuxls I" Investrent Policy GroLP'S t[The srnl E>lwbJite i8 bery smau a1 as a cowler Th)t sufficrrt fuThJs to ISt in k)rger- mi fft%stillents a5 St(xs aTrJ shaTes. The Group h85 re ad(ytgJ a kw ftsk Sts3W to thè inkesknent of rts fUlS. Al fwKls arè fEkl in (5h orty rnavtstrèam bas or . kK)w e>pendrture has key Gr(xp Ey£tP mrAor5 of bar • I$bent aThY otyecaN Section F Other Option31 Information Plans for future Idetaf6 of arty SWJnrfnt actiths pknred to athEve tlm) NIA Section G De¢l)ration TIE trustees declare that have approd th2 trlee5. report above SvJned on Of trlee$ S[re[SI Fthl rwe(51 Paul sr11 rew Rr£ pos0 lé.g. Sacratary, Cha¥) Treasurer Date 5 LT1Xp)l
Consolidated Receipts and Payments Account
| i1 i2 i3 i4 i5 i6 i7 i8 i9 i10 i11 i12 i13 i14 i15 i16 |
Year start date | Year start date | Year end date | ||
|---|---|---|---|---|---|
| For the year from |
01-Apr-22 | T o |
31-Mar-23 | ||
| Receipts and payments | |||||
| Receipts | 31-Mar-23 Unrestricted funds £ |
31-Mar-22 Unrestricted funds £ |
|||
| Donations, legacies and similar income | |||||
| Membershipsubscriptions | 26043.50 | 0.00 | |||
| Less:Membershipsubscriptionspaid on(National/County/Area/District) | 0.00 | 0.00 | |||
| Net membershipsubscriptions retained | 26043.50 | 0.00 | |||
| Donations | 2550.40 | 0.00 | |||
| Legacies | 0.00 | 0.00 | |||
| Gift Aid | 6053.86 | 0.00 | |||
| Other similar income | 1634.52 | 0.00 | |||
| Sub total | 36282.28 | 0.00 | |||
| Grants | |||||
| Maintenenacegrant | 0.00 | 0.00 | |||
| London Borough of Havering grants | 0.00 | 0.00 | |||
| Sub total | 0.00 | 0.00 | |||
| Fundraising (gross) | |||||
| Detail 1 | 0.00 | 0.00 | |||
| Camps | 15345.42 | 0.00 | |||
| Shop | 24589.48 | 0.00 | |||
| Other fundraisingactivities | 1600.35 | 0.00 | |||
| Sub total | 41535.25 | 0.00 | |||
| Investment income | |||||
| Bank interest | 0.00 | 0.00 | |||
| BuildingSocietyinterest | 0.00 | 0.00 | |||
| The Scout Association Short Term Investment Service | 0.00 | 0.00 | |||
| PropertyRent income | 0.00 | 0.00 | |||
| Other investment income | 0.00 | 0.00 | |||
| Sub total | 0.00 | 0.00 | |||
| Total Gross Income Asset and investment sales, etc. Total receipts |
|||||
| 0.00 | |||||
| 0.00 | |||||
| 77817.53 | 0.00 |
Consolidated Receipts and Payments Account
| e1 e2 e3 e4 e5 e6 e7 e8 e9 e10 e11 e12 e13 e14 e15 e16 e17 e18 e19 |
Year start date | Year start date | Year end date | ||
|---|---|---|---|---|---|
| For the year from |
01-Apr-21 | T o |
31-Mar-22 | ||
| Receipts and payments | |||||
| Payments | 31-Mar-22 Unrestricted funds £ |
31-Mar-21 Unrestricted funds £ |
|||
| Charitable Payments | |||||
| Youthprogramme and activities | 4231.78 | 0.00 | |||
| Adult support and training | 248.84 | 0.00 | |||
| Rent | 1438.00 | 0.00 | |||
| Water and Sewerage | 0.00 | 0.00 | |||
| Electricityand Gas | 1483.24 | 0.00 | |||
| Insurance | 1748.73 | 0.00 | |||
| Repairs and Renewals | 4290.00 | 0.00 | |||
| Materials and equipment | 3609.74 | 0.00 | |||
| Printingandphotocopying | 0.00 | 0.00 | |||
| Minibus related | 1361.66 | 0.00 | |||
| Uniforms | 0.00 | 0.00 | |||
| AGM and trustee expenses | 1887.60 | 0.00 | |||
| Badges | 2817.92 | 0.00 | |||
| Stationery | 1483.50 | 0.00 | |||
| Capitation and Other | 16017.12 | 0.00 | |||
| Sub total | 40618.13 | 0.00 | |||
| Fundraising expenses | |||||
| Donations | 2938.54 | 0.00 | |||
| Camps | 17600.98 | 0.00 | |||
| Shop | 21069.08 | 0.00 | |||
| Other fundraisingcosts | 0.00 | 0.00 | |||
| Sub total | 41608.60 | 0.00 | |||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
|||||
| 0.00 | |||||
| 0.00 | |||||
| 0.00 | |||||
| -4409.20 | 0.00 | ||||
| -4409.20 | 0.00 |
| Statement of assets and liabilities at the end of the year | Statement of assets and liabilities at the end of the year | |
|---|---|---|
| 31-Mar-22 Unrestricted funds £ Cash funds Bank current account 69433.90 Bank deposit account 0.00 Buildingsocietyaccount 0.00 The Scout Association Short Term Investment Service 0.00 Cash/Floats -298.92 Total cash funds 69134.98 Other monetary assets Tax claim 0.00 Debts due from the County/Area/District/Group 0.00 Insurance claim 0.00 Sub total 0.00 Investment assets Investmentproperty- detail 0.00 Quoted investments 0.00 Other investments - detail 0.00 Sub total 0.00 Non monetary assets for charity's own use Badge stock 0.00 Shopstock 0.00 Other stock 0.00 Land and buildings 0.00 Motor vehicles 0.00 Scoutingequipment, furniture etc 0.00 Other 0.00 Sub total 0.00 Liabilities Accounts notyetpaid 0.00 Expenses incurred but not invoiced 0.00 Subscriptions notyetpaid 0.00 Loan - detail 0.00 Other liabilities 0.00 Sub total 0.00 |
31-Mar-21 Unrestricted funds £ |
|
| Cash funds | ||
| Bank current account | 69433.90 | 0.00 |
| Bank deposit account | 0.00 | 0.00 |
| Buildingsocietyaccount | 0.00 | 0.00 |
| The Scout Association Short Term Investment Service | 0.00 | 0.00 |
| Cash/Floats | -298.92 | 0.00 |
| Total cash funds | 69134.98 | 0.00 |
| Other monetary assets | ||
| Tax claim | 0.00 | 0.00 |
| Debts due from the County/Area/District/Group | 0.00 | 0.00 |
| Insurance claim | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
| Investment assets | ||
| Investmentproperty- detail | 0.00 | 0.00 |
| Quoted investments | 0.00 | 0.00 |
| Other investments - detail | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
| Non monetary assets for charity's own use | ||
| Badge stock | 0.00 | 0.00 |
| Shopstock | 0.00 | 0.00 |
| Other stock | 0.00 | 0.00 |
| Land and buildings | 0.00 | 0.00 |
| Motor vehicles | 0.00 | 0.00 |
| Scoutingequipment, furniture etc | 0.00 | 0.00 |
| Other | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
| Liabilities | ||
| Accounts notyetpaid | 0.00 | 0.00 |
| Expenses incurred but not invoiced | 0.00 | 0.00 |
| Subscriptions notyetpaid | 0.00 | 0.00 |
| Loan - detail | 0.00 | 0.00 |
| Other liabilities | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Executive Committee meeting that approved the accounts) and signed on their behalf by | |
|---|---|
| Signature | Print Name |
| Chair | |
| Treasurer |
Scrutineer's Report to the Trustees of the
8th Hornchurch Scout Group SCOUT GROUP/DISTRICT SCOUT COUNCIL
I report on the accounts of the Group / District for the year ended March 2023
Respective responsibilities of Trustees and Scrutineer
As the Group's/Districts trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineers's Statement
In accordance with the directions given in the Group's / District's constitution, I have scrutinised the records and the accounts set out in this report
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name Robert Long
Address: 34 Park Drive Upminster Essex RM14 3AL
Date: 19/01/2024