Trustees, Annual Report For the period Frcm Istartd*èl Section A Reference 2nd administration details Chanty ￿me 8th HorrK*KKch (St So)ui Gro Other n￿eS chanty 15 krKy•m by NIA Registered ehanty Irf aryl Ch8ritls prirryal address 15 WestlaTrl Aw Essex Postccxye Namès tsftr* charty trtstees *tKJ manage charty {laryl Datss acted IF not for7•hole year cknar￿s Cox Paul sr￿11 s￿an Chart knyrew RKe Robert Wauai StL￿rt Bro￿ Sarah Veathr Up to 1￿)gr2022 T￿asUrer Secrets GSL GSL Se¢tion A Reference and administration details l¢ontinuedl Names 8fKI ￿ldf￿sses ofkners loptK)rtal vrf0m1alw￿ but as t￿51 pra(XK%I Type ofafv6or NIA Name *lress 1 LT7W001 Section B Structure. govern3nce and managernent LkscWh)n ofts charws tr GtOLP'S goNtmnJ dorawnenis are trK)se ofTr S￿ut . ts)n. TW co[￿￿t of a Royal Charter. in tum g auth)rity to ts Bye la￿ oftrÉ aThJ Tr Pdry, ar￿Sa￿)n arKI RLkn ofTr Scout AssooatK)n lè.g. trustlknl. fxThtsbJkn} GWOLP ts a tnBt estthw ￿l￿r POR. the ofvth a￿ caynmon to all S￿ut Gro {o.g. InJX Tn6tee sekntion rnetlKMIs le.g. ty. ty) Tntstees a att0rda￿ POR. Ydik'or¢l go1wn8￿ lop1K￿l wfft*rnatK)n but e￿￿urS￿ a5 You may those to irKJLwJe ditK)nal infom)ation, V* rekvart about membws of vthK* are 'Clwrty Tr￿tee$. ol the Scout Gro i5 an 8dttstiMal dwnty. A% chaflty Instee5 11 resportsit￿ for vAth app1Kab￿ to chatthes. This irK*Jks the regtstrath)n. keepTr￿ prwr am)unts arKY rnakH¥J rettffts to Chafty ccmnm￿SKyn as approyriale. PolKEs aThJ pr¢xedwes 8d(W fr>r. al the IrvJLK*on aThJ trainiro of trl￿teeS". bl trLL8tee' ¢or6k*ration of rnajor rtsks and tre sysths a￿1 pr￿dureS lo manage trem Commrt¢ee CAV￿L51S of 3 Thlepefxlent tepresentati￿, Char. Treastxer Seix8tsry togetlw GroLP Scout Leader5. Yual sedK)n kathrs aThJ parenys repreSent2￿n aTrJ rneets ree tirnes a ￿ar. is Group Exprathe Ccthmrttee e)i%ts to slwort fv Group Scx)ui Lethjer ￿ m*try fv reswrtsbilths of appointsnent main*rr2 of Grow pr¢￿ty. ratsry offurvjs arwj th8 *JmintsiratN)n of Gro￿ rsutarte of w50￿. prcperiy aThJ ￿l￿pment Group p￿1￿ ctcash)N8.' L%ts"ro recruthert of ￿*[5 aThJ ob￿r adu￿ $￿por[ any sth cx)mmrttees that may te required." inbThJ Gro￿ Athirtstrator5 arvj AAfvisors ot￿r than t￿)98 2 LT7￿[￿1 Section B Structure governance and m3n3gÈment Icontinuedl Grryp CcmmJtr* has iJentifEd major r￿S to Ilw tEJE¥e ts GroLP B exp05ed". ha¥e been aryj systems ha%E been 8Stabli%hed to mtsJate trÉm. Ma￿ a￿$ ofcoThwn1hat been VJenbr￿d are.. Damage to ￿ bLHTrJirwJ. prwrty aThJ wwenL Tr GroLP uky of prijperty aT¥J equrjmert rebJN)wYo organtsatr)ns as ￿ chwch. communty ￿ntre 0￿r Sojut GroLPS. SwniLgr reci)roGg1 afrarvJefflents t￿St tIEse Organ￿at￿)rts. ￿ GroLW has Surfr￿t bil￿1r¥J$ aThJ contents ir6warKe in to mrtpjate aganist lryy to ￿thr$, l*¥)ers. swr￿ters aNJ Mem￿r5. Tr Group rO￿h ￿ mwbef5hp fees ￿ntr￿uteS to tre Six)ut ' tK)r6 naÉK)ro1 acc¥tsnt rM)W. Rtsk rnents are urthrtaken before all rEw actMt*s. Re￿￿￿￿ wvjxne from ftxKJ rafyr¥J. The Group i8 ptynarity relont a reser¥e to erswe I1* continuty of actmtes slKK*J ttEre t a major red￿tK)n fft irwne TIE Committ88 ¢￿j ratse ￿ va orwrvJ eltsrtemporarity or ￿[￿S￿nty. RedLLIN)n or kE5 of ￿*r5. Tre gr(w i8 totalty relk8rrt upon w)lunteers to nm arvj aJmH)tster thè ￿11￿5 of ttE GroLP. I r8 4YdS a nLmLw ofkaders to an ur0￿Pta a partKyJar sedk)n or ￿ Gro￿ as a v*hol8 then there ha* to be a Lx)nttathn. cx)twliJatun or iknure of a Grow. R￿l￿N)n or knss of rn￿nberS. GroLV pfovKJes acts'vitEs for all ywwJ aged 6 to 14. W tlwe was a redwkn rl membershp i) a part¥)Jlar 5ei**)n or tre GroLP a5 Who￿ th8n re ha%t to be a corrtrarAK)n. (xJr6olKlati)n or cb5we of a sectKJn. In ¥vst case scenatK) ￿￿np￿te ck)sure of tr GroLP. group fos systems of intwnal Controts thgt are estyjr￿d to wovKJe reasonabk a5surarKE against materpl rnEmanagetnert or k￿s. t￿ 2 S￿nator1￿ for al payments ar¥J a cornprehens￿ irsuorKt pokE5 to en5Lxe thal irtsurab￿ rsks are co￿red. 3 LT7(￿)1 Secrion C Objectives and activities SLTrmary ofts ¢*iects ofthe d¥rity set out *) rts go￿[1¥￿￿ ¢Joeumerrt J.ect￿*S Of￿ grow) arp as a ofthe Scotrt Associthn. aThl spyknl pot8nba15. as YKIMluaL8. as respo￿￿￿ (atyens arn as members of *xal natKJnal arml irrtewnatK)nal cornrnunthes. rnetrKMY of ad￿￿￿j oftrE Assotia￿n s by prtsy￿ an eryOydb￿ arKI attra(** S(*Erne of prcMJressNe trainirg. b85ed ¢)n ts Scout Prom￿& arKI Law 8ThY gu1￿1 by kader5h4>. Summary ofts main arI￿S in relation to trEse objects A(tdthr01 detriL8 of ttE thj1er1￿￿s actMtEs lopth)nal but e￿I)l￿aged as best practrel You may ¢1b)￿ to irthte Ajthr statements. wlpre rekvant aiKKi' ' on grant makwwJ", e￿I￿￿￿s[[l arKI fresh Kjeas. Section D AchieverDenls and perform3 nce Stmmary ofthe Ma￿ athE*ments of dwtty year We haNE I1￿ Bea*r co￿￿$, four CLO Packs ar¥J th￿ Scout Troc4)s cateriro for a￿roX 250 members inrknry warranted ers aTha Commiltee membeT51 at January 2023. GroLP tsffers an rryrarn of Sect￿)n nvJht aGtMtEs, day ran measwed by strww ofthe Gro￿ w￿ch ￿ c¥E of t largest tyi ts Greater LoTrYon North East County. Section E Financial Review B￿1 statement ofts chaws polKy on keep its HQ buthlnJ ￿ go￿1 r8paK. repL￿￿ 8qupment wlEn neEd￿l ar¥J contw¥* d￿rtab￿ acbths of Group sI￿Ukj Y￿rne aKI fU￿ra￿1r9 thtes tdl shyi c￿rnrttee that ts growj S￿K% fk)hJ a at equal to 12 months rumiro ca)sts, rx(3 £10,IYX). approximalety £50.IKM) against thi5 at year er¥J. fyJure is regarded as satsfacw. s¥Ke rese￿ a￿ beirKJ accunuiqied to ¥eT fuiure ￿ryJe costs SLth as repL8c£rnent ofthe fenciry. itk)n of a kan to ard a r￿cement fat roof at the Ha, 5talLatM)n of d￿8b￿ faclrtE5 8ThY a rnrt)L￿ 85 requi￿d. Quarffj arvj ewlain arty ¢*sgr¢tk)r6 Detaib of ary fiJrYJ5 rnate[￿￿ in I￿r￿M$￿n¢￿$ steps to elrnv¥qtel NIA 4 LT70C#J01 Further finar￿1 revew c*ts15 (Whyd iffonnalmm) You may choose to i￿LAye addit￿￿1 infomiati)n. re￿￿art atr*)ut . trE chanty's prirwl Sour￿ offuxls I" Investrent Policy GroLP'S t[￿￿The srnl E>lwbJit￿e i8 bery smau a￿1 as a cowler￿ Th)t suffic*rrt fuThJs to I￿St in k)rger- mi fft%*stillents a5 St(x*s aTrJ shaTes. The Group h85 re ad(ytgJ a kw ftsk Sts3W to thè inkesknent of rts fU￿lS. Al fwKls arè fEkl in (*5h orty rnavtstrèam ba*s or . kK)w e>pendrture has key Gr(xp Ey£￿t￿P mrA*or5 of bar • I￿$b￿ent aThY otyecaN Section F Other Option31 Information Plans for future Idetaf6 of arty SWJnrf￿nt actiths pknred to athEve tl*m) NIA Section G De¢l)ration TIE trustees declare that have appro*d th2 tr￿lee5. report above SvJned on Of￿ tr￿lee$ S￿[￿re[SI Fthl rwe(51 Paul sr￿11 rew Rr£ pos￿0￿ lé.g. Sacratary, Cha¥) Treasurer Date 5 LT1￿Xp)l ## **Consolidated Receipts and Payments Account** |i1
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i16|||Year start date|Year start date|Year end date| |---|---|---|---|---|---| |||**For the year**
**from**|**01-Apr-22**|**T**
**o**|**31-Mar-23**| ||||||| ||**Receipts and payments**||||| ||**Receipts**||**31-Mar-23**
**Unrestricted funds**
**£**||**31-Mar-22**
**Unrestricted funds**
**£**| ||**Donations, legacies and similar income**||||| ||Membershipsubscriptions||**26043.50**||**0.00**| ||Less:Membershipsubscriptionspaid on(National/County/Area/District)||**0.00**||**0.00**| ||Net membershipsubscriptions retained||**26043.50**||**0.00**| ||Donations||**2550.40**||**0.00**| ||Legacies||**0.00**||**0.00**| ||Gift Aid||**6053.86**||**0.00**| ||Other similar income||**1634.52**||**0.00**| ||**Sub total**||**36282.28**||**0.00**| ||**Grants**||||| ||Maintenenacegrant||**0.00**||**0.00**| ||London Borough of Havering grants||**0.00**||**0.00**| ||**Sub total**||**0.00**||**0.00**| ||**Fundraising (gross)**||||| ||Detail 1||**0.00**||**0.00**| ||Camps||**15345.42**||**0.00**| ||Shop||**24589.48**||**0.00**| ||Other fundraisingactivities||**1600.35**||**0.00**| ||**Sub total**||**41535.25**||**0.00**| ||**Investment income**||||| ||Bank interest||**0.00**||**0.00**| ||BuildingSocietyinterest||**0.00**||**0.00**| ||The Scout Association Short Term Investment Service||**0.00**||**0.00**| ||PropertyRent income||**0.00**||**0.00**| ||Other investment income||**0.00**||**0.00**| ||**Sub total**||**0.00**||**0.00**| ||**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| ||||||**0.00**| ||||||| ||||||**0.00**| ||||||| ||||**77817.53**||**0.00**| ## **Consolidated Receipts and Payments Account** |e1
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e19|||Year start date|Year start date|Year end date| |---|---|---|---|---|---| |||**For the year**
**from**|**01-Apr-21**|**T**
**o**|**31-Mar-22**| ||||||| ||**Receipts and payments**||||| ||**Payments**||**31-Mar-22**
**Unrestricted funds**
**£**||**31-Mar-21**
**Unrestricted funds**
**£**| ||**Charitable Payments**||||| ||Youthprogramme and activities||**4231.78**||**0.00**| ||Adult support and training||**248.84**||**0.00**| ||Rent||**1438.00**||**0.00**| ||Water and Sewerage||**0.00**||**0.00**| ||Electricityand Gas||**1483.24**||**0.00**| ||Insurance||**1748.73**||**0.00**| ||Repairs and Renewals||**4290.00**||**0.00**| ||Materials and equipment||**3609.74**||**0.00**| ||Printingandphotocopying||**0.00**||**0.00**| ||Minibus related||**1361.66**||**0.00**| ||Uniforms||**0.00**||**0.00**| ||AGM and trustee expenses||**1887.60**||**0.00**| ||Badges||**2817.92**||**0.00**| ||Stationery||**1483.50**||**0.00**| ||Capitation and Other||**16017.12**||**0.00**| ||**Sub total**||**40618.13**||**0.00**| ||**Fundraising expenses**||||| ||Donations||**2938.54**||**0.00**| ||Camps||**17600.98**||**0.00**| ||Shop||**21069.08**||**0.00**| ||Other fundraisingcosts||**0.00**||**0.00**| ||**Sub total**||**41608.60**||**0.00**| ||**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| ||||||**0.00**| ||||||| ||||||**0.00**| ||||||| ||||||**0.00**| ||||||| ||||**-4409.20**||**0.00**| ||||||| ||||**-4409.20**||**0.00**| |**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|| |---|---|---| |**31-Mar-22**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**69433.90**
Bank deposit account
**0.00**
Buildingsocietyaccount
**0.00**
The Scout Association Short Term Investment Service
**0.00**
Cash/Floats
**-298.92**
**Total cash funds**
**69134.98**
**Other monetary assets**
Tax claim
**0.00**
Debts due from the County/Area/District/Group
**0.00**
Insurance claim
**0.00**
**Sub total**
**0.00**
**Investment assets**
Investmentproperty- detail
**0.00**
Quoted investments
**0.00**
Other investments - detail
**0.00**
**Sub total**
**0.00**
**Non monetary assets for charity's own use**
Badge stock
**0.00**
Shopstock
**0.00**
Other stock
**0.00**
Land and buildings
**0.00**
Motor vehicles
**0.00**
Scoutingequipment, furniture etc
**0.00**
Other
**0.00**
**Sub total**
**0.00**
**Liabilities**
Accounts notyetpaid
**0.00**
Expenses incurred but not invoiced
**0.00**
Subscriptions notyetpaid
**0.00**
Loan - detail
**0.00**
Other liabilities
**0.00**
**Sub total**
**0.00**||**31-Mar-21**
**Unrestricted funds**
**£**| |**Cash funds**||| |Bank current account|**69433.90**|**0.00**| |Bank deposit account|**0.00**|**0.00**| |Buildingsocietyaccount|**0.00**|**0.00**| |The Scout Association Short Term Investment Service|**0.00**|**0.00**| |Cash/Floats|**-298.92**|**0.00**| |**Total cash funds**|**69134.98**|**0.00**| |**Other monetary assets**||| |Tax claim|**0.00**|**0.00**| |Debts due from the County/Area/District/Group|**0.00**|**0.00**| |Insurance claim|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Investment assets**||| |Investmentproperty- detail|**0.00**|**0.00**| |Quoted investments|**0.00**|**0.00**| |Other investments - detail|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Non monetary assets for charity's own use**||| |Badge stock|**0.00**|**0.00**| |Shopstock|**0.00**|**0.00**| |Other stock|**0.00**|**0.00**| |Land and buildings|**0.00**|**0.00**| |Motor vehicles|**0.00**|**0.00**| |Scoutingequipment, furniture etc|**0.00**|**0.00**| |Other|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Liabilities**||| |Accounts notyetpaid|**0.00**|**0.00**| |Expenses incurred but not invoiced|**0.00**|**0.00**| |Subscriptions notyetpaid|**0.00**|**0.00**| |Loan - detail|**0.00**|**0.00**| |Other liabilities|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |**Executive Committee meeting that approved the accounts) and signed on their behalf by**|| |---|---| |Signature|Print Name| ||Chair| ||Treasurer| Scrutineer's Report to the Trustees of the 8th Hornchurch Scout Group SCOUT GROUP/DISTRICT SCOUT COUNCIL I report on the accounts of the Group / District for the year ended March 2023 Respective responsibilities of Trustees and Scrutineer As the Group's/Districts trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. Basis of Scrutineers's Statement In accordance with the directions given in the Group's / District's constitution, I have scrutinised the records and the accounts set out in this report ## Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name Robert Long Address: 34 Park Drive Upminster Essex RM14 3AL Date: 19/01/2024