Trustees, Annual Report For the period From Istsrt datel to erd dats Section A ReferentÈ and adrn Inistration dtstails Ch8rty name 8th HonKlxrch (St ATrJresl Scout Gro(p Otr narn88 tre ctrority B krThfi by WA Registornd drity nwnbw lrfa)y} Charit9 principal athjrgss 15 W•¥llaThJ Awn Namos Of cha tnMta8s manage ts ch TnMi•• Nam• Oll•111 any act•d W not for THI1 yoAr Charès Cox Paul sr11 SLtsan Chart Andrew RKe Robert waIce SbArt Brtrm Chai Tr&aswer Gro Scout Leaj AssBtarrt GSL tart GSL Sect10n A Reforenco arid adrn Inistralioti details Icontinucdl Name5 aNJ addresses of asmsers loptKJro1 infotmatK)n but erkxJwag8d as b8sI practic&) of &Jvtstir NIA Narn8 1 LT700CK)I
Section B Structure. govern3nce and ma na9ernent DesTrT)bon ofttE ItsTWs tr GroLP'S gOJ dctLments are those ofTr Scout iathjn. Try corwt ofa Royal Charter. wlith in tum gives auUK)rity to ts Bye ofth8 Asswatx)n aTKI Policy, arwtKJn arnl RU Of Scoth AsscKiatK)n le.g. tsust¢W. HtrwthE chty ts CctItUj a tr1 ler POR, ts rUS of which 8re common to all S¢out G {e.P. tsust aSSWith. CLWy) Trustee Sec)n rnetlKMIs le.g. 4wnipJJ by. tyl Tntstees are alxx)rdan POR. Addihonal gosemm loplvjwl thatK)n buierrx)wW as best practic&) You may CrK) to addrtk)nal irrformalK)n. reWant abo Grw by the GroLV E(yJti4e Commrttee, thè members of are thè 'Charity Trustees. of the Scout Group an 8datKjrJ donty. As charity trLBtees thBy aTe for XAnp"r¥j With gtslatw)n appIab to th8nts"es. Thts regtraI. keepirKJ proper a¢cnLKts and makiro retLtyf6 to Ctsrity Cwmi%sh?n ag approprK8ta. Polves and procedures adopte(J for. al the irnluctK)n arKI tra19 of trLtstees'. bl trustee, cOnSeration of major rkS 8ThJ Systems aThJ prrxlw8S to manage tmem Treaswer aTrY Secxetsry t(NJeltEI trE Group Scout Lead8rs, irvJMJl secaK)n arxl parewlt's representatM)n arkl meets ree twnes a JEai. Gro C(xnmdtee e>i5ts to S4PPOrt Group S(xyJt Lea¢r in rnwwJ tr reSpOrtslI$ of lis appointment rna•en0r of Gro propEtty. of arvj admwtral)n ofGrow finaFKX", r6warts of pew50rts. prcwty arwj eqw)mgnt Grotp t£aSK)n5. Ass¢sbr¥J Thi ts recruth)ent of aderS arnj otti adk&h ¥upporL any sl thmrnittees that may wuired", p(x#¥¥J GroLP hjrnrntrators aFxJ Pdvwr5 ottEr than tkKJse are ekcthl. 2 LT7cofx)1
Section B Structure. governance aiid In3 n39emeiit Icontiniiedl Risk and knern?I Control Grow) Eye CL¥llrnrttee tss wJenbfEd rnaior rtsks to tlw tt Gro i8 e¥W$,. have been re£d arxl systems ha been estab5BW tr) mrtuate trern. area5 of ¢0M fvt kYbrd a.. Damage to the Lw&lirg. pfcwty arKI The Group ukl requesi of bu1thr. FKoperty equkynent from rwhbEMllirg orgarllsat such as chutch. (xjmmunty centie arwj ottw SCO GrOts SrniL8r reciprocal att8rgwnents eyist tle5e oartK)r. Tl Grow has sufficEnt buikdiTVJS and corrtents xtsurawKe to mtyate aganst pemiarEnt loss. Iriury to kaders. Ipws. sw)rLJrter5 arKI members. Tr Group thrOh fv rnemlRr5hp fees contritxrte5 to Scout Risk RedLKxd irmxyne from rasirg. Tr Group k5 prtinarity relia ur¥)n wLorne frtNn Stbsupty. arkl thra1r. Gr¢xJp does a reseThe to erwe continuty of activtss should the be a major r&ytiOn n UKxxne. Tr Cornmrttee (ukI rai%e tre value 5LbsCptIrts to irtsease ts tome to Group on an orYJLry basB. ets temwrarty or Fem)aW. RedLth¥n or of aders Tlp groly s totalty relrant upon nteers to run and adrninster the a¢MEs of th8 Group. I was a re1)n in the wnber of kaders to an unacwtsb I a partn&r sedn or Group as a ) then the ¥U1 ha to tE a o)ntra¢ori [WoIa.0 or dosure of a Gro. RedtklKJn or of rnnbS. The GrDW) pfovkyes actileS for 811 y(xJrvJ pwle ag&d 6 to 14. Ir Vwe was a uCtion In memtetshp in a parithar Secti1 or Group as a then t to be a rontracbon. corwlKlatk)n or ck)Ske of sedK)n. Thst ease scet)arKJ the ccffipte ck)sure of the Gro. 5temS of Intemal controls that are to provYJe reaSOrwb assuran against rnaterHI mtsrnarwnent (K k6S. tw ItK*Jde 2 SnatorieS for all panentS aTrY ance poIleS to enswe that Sur4b rEks are cOJ. 3 LTIOO(K11
Section C Objectives 3 nd 3Ctivrties Summary of ts obj'eds ofts tharity set out in ts go¥emNy d(MJNnent J"ecti%es ofttE grcw are as a unrt ofts So)ut Ass0¢tiOn. Axn of knut AtK)n B to p0t@ ts devèlopment of yow achEir¥J plrysical, intelkntual, sooal wttenbaLs. as as resporsbi ar as members of tW G81. national and rtemational ¢0rnmunit5. rnettKKI of the Aim ofthe Awiation is by prOdIrj an er4OYdble awxl attracti scfErne of PrOg$s1¥e trainw, based tt Scout Prcrfntse aTrJ Law aTrJ guthy by ad¢ derShI). Summary of mathi aclMtEs in reblk to these objects Pka5e see report bekw. Iditional detai& oftrE obj.ecti actmiw IWKThI fffft)rThalx)n erMx)L¥ag8d as Ist prac1 You rnay choo to statements, reknnt. about . poky on grarrt makw", * c0ntrthkl made by I1[. Grcxp has a strory. e¥Ern dedtal voluttser enU)L6iasm arKI fresh Kleas. Section D Achievements and performance SLKnmary oftr main achwments of thè tharty yea hale tIee Beavw cok)r. fow Cth Packn arKI thEe Scout Trty)ps iaterro for 253 memb815 IvAth 46 bYdTtarrted kaders and Exeart Com[nitt mernLEt51 at January 2022. The Group offer5 an 8(the pr(KJram ol section wht acbvitEs, day thps and hts awdy eyperErKES. Tre S$S of tsse acbvitE5 can be measuttyy by tre strerw Oftt Group oftlE rgest in Greater Lomknn North East Courty. Section E FirTanci31 Review BrEf statement ofttE thartys poky on re5et¥es Th8 Grw's on reseThes ts to h)kY $uff#ient resource5 to keep ts HQ b1r9 90(xl ¥epaii. repLg(x eqL4pYnent arxl ¢)mtirn dritab a(ths of Group stnukj irwme arnl hKdrawJ actsMts fall sfK)rL Tr Committee )nsiYers that grow SIN)u trK)kl a at ast equal tts 12 months costs. tsrca £12.tyXI FUrtr ts Grw E)etiJt Cinmthe has d8sKJnat8J t - £17.Ik WY kn"n seL1K>n bank acC£ts to provde future acAMts arKY eqiweTht purchases as required by sectKJnS - £3.2k k1 SctyA bar acrA)unt to COV8r future . £2k v•thin tre Grw Camp bar accotsit to be used fo ftrtwe Growj Ggrnps . £12k to co*r amual rtrrllro cxists 35 dts0JsS abo - £31k to cortye (¥tial ptryeds - £8.2k rern a$ Yree ILnJs' afterts abov8 deS]nat)r 4 LT7QX)001
The Group h8kl reserves of approxvnatety £73k 8gair6t these de5ignatiorts at year end. fyure iegarded as 58tisfactory. Sin serveS are beiThJ accwnulatsd to cover future large s¢a Costs as repL4cement of f8ncing. buikling a an-t0 and 8 rW flat roof at tlE Ha, I[taat)n ol dabled latslths and a new minibus rf wuired. Quanty eypLain any des1Jna[ Details of any fvtyls rnateJY in deficit (circumstances plus steps to eliminate) WA S LT71YJ(X)7
Furtker fina¢Thl revw detaib KrfmalK)nl You may to aldith)nal informatk)n. [e at(JuL . ttp chariws wmpal sOS offtnts li Inveslmtni Policy Gro.$ IrK¢Nne th E>peThJitute very srnall arKI as a ¢or6eqLerre rKrt suffrent fLnJs to invest n loroer. rm wNeslments such as st¢xks aTrJ shares. TrÈ Group h8S tel adopted a knw rk strategy to fv investmerrt of rts f(tr)Js. furpjs a h8kl n Gqsh L6S¥J Tha1treaM ba$ or aklry sctEtss or S(XMrt A8socthn's StrK>rt Te Inveslment se. + howeweTrlthre has swrlEd Ile key objectNes Oftt charty." GroLP regTty monitors tr* of bank bajartes. • invèstrn8nt poky (tlec Sectiofi F Other Optional Inforrnation PLqrB for ftrture perKxts l¢JÈt8i& of a¥ 5vJnfvant actmties pbnrEd io achthe them) NIA Section G Declar?tio The tru8tees ¢Jeclare that habe apprOj ts ITrBtees' report aljxe SwJned on beha0fth2 dpriws tt6tees S3$1 Full namels} Paul SrEII Arxlrew Re Position le.g. Seuetary, cfoK) Gro Treaswer GIOLP S(x)ut Leader 6 LTIOO(M)I
Consolidated Receipts and Payments Account
Year start date Year end date For the year T 01-Apr-21 31-Mar-22 from o
Receipts and payments
| Receipts and payments | ||||
|---|---|---|---|---|
| i1 i2 i3 i4 i5 i6 i7 i8 i9 i10 i11 i12 i13 i14 i15 i16 |
Receipts | 31-Mar-22 Unrestricted funds £ |
31-Mar-21 Unrestricted funds £ |
|
| Donations, legacies and similar income | ||||
Membershipsubscriptions |
24972.50 | 0.00 | ||
| Less:Membershipsubscriptionspaid on(National/County/Area/District) | 0.00 | 0.00 | ||
| Net membershipsubscriptions retained | 24972.50 | 0.00 | ||
| Donations | 8566.17 | 0.00 | ||
| Legacies | 8250.00 | 0.00 | ||
| Gift Aid | 8338.08 | 0.00 | ||
| Other similar income | 1202.53 | 0.00 | ||
| Sub total | 51329.28 | 0.00 | ||
| Grants | ||||
| Maintenenacegrant | 0.00 | 0.00 | ||
| London Borough of Havering grants | 0.00 | 0.00 | ||
| Sub total | 0.00 | 0.00 | ||
| Fundraising (gross) | ||||
| Detail 1 | 0.00 | 0.00 | ||
| Camps | 19583.20 | 0.00 | ||
| Shop | 24377.02 | 0.00 | ||
| Other fundraisingactivities | 1340.95 | 0.00 | ||
| Sub total | 45301.17 | 0.00 | ||
| Investment income | ||||
| Bank interest | 1.04 | 0.00 | ||
| BuildingSocietyinterest | 0.00 | 0.00 | ||
| The Scout Association Short Term Investment Service | 0.00 | 0.00 | ||
| PropertyRent income | 0.00 | 0.00 | ||
| Other investment income | 0.00 | 0.00 | ||
| Sub total | 1.04 | 0.00 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 0.00 | ||||
| 0.00 | ||||
| 96631.49 | 0.00 |
Consolidated Receipts and Payments Account
| e1 e2 e3 e4 e5 e6 e7 e8 e9 e10 e11 e12 e13 e14 e15 e16 e17 e18 e19 |
Year start date | Year start date | Year end date | ||
|---|---|---|---|---|---|
| For the year from |
01-Apr-21 | T o |
31-Mar-22 | ||
| Receipts and payments | |||||
| Payments | 31-Mar-22 Unrestricted funds £ |
31-Mar-21 Unrestricted funds £ |
|||
| Charitable Payments | |||||
Youthprogramme and activities |
5452.45 | 0.00 | |||
| Adult support and training | 730.00 | 0.00 | |||
| Rent | 1339.00 | 0.00 | |||
| Water and Sewerage | 0.00 | 0.00 | |||
| Electricityand Gas | 1475.93 | 0.00 | |||
| Insurance | 42.00 | 0.00 | |||
| Repairs and Renewals | 2563.51 | 0.00 | |||
| Materials and equipment | 3961.56 | 0.00 | |||
| Printingandphotocopying | 0.00 | 0.00 | |||
| Minibus related | 2254.35 | 0.00 | |||
| Uniforms | 0.00 | 0.00 | |||
| AGM and trustee expenses | 2392.00 | 0.00 | |||
| Badges | 1808.29 | 0.00 | |||
| Stationery | 1005.59 | 0.00 | |||
| Capitation and Other | 13773.22 | 0.00 | |||
| Sub total | 36797.90 | 0.00 | |||
| Fundraising expenses | |||||
| Donations | 721.50 | 0.00 | |||
| Camps | 16543.03 | 0.00 | |||
| Shop | 24847.88 | 0.00 | |||
| Other fundraisingcosts | 0.00 | 0.00 | |||
| Sub total | 42112.41 | 0.00 | |||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
|||||
| 0.00 | |||||
| 0.00 | |||||
| 0.00 | |||||
| 17721.18 | 0.00 | ||||
| 17721.18 | 0.00 |
Statement of assets and liabilities at the end of the year
31-Mar-22 31-Mar-21 Unrestricted funds Unrestricted funds
| £ Cash funds Bank current account 73548.27 Bank deposit account 0.00 Buildingsocietyaccount 0.00 The Scout Association Short Term Investment Service 0.00 Cash/Floats -4.09 Total cash funds 73544.18 Other monetary assets Tax claim 0.00 Debts due from the County/Area/District/Group 0.00 Insurance claim 0.00 Sub total 0.00 Investment assets Investmentproperty- detail 0.00 Quoted investments 0.00 Other investments - detail 0.00 Sub total 0.00 Non monetary assets for charity's own use Badge stock 0.00 Shopstock 0.00 Other stock 0.00 Land and buildings 0.00 Motor vehicles 0.00 Scoutingequipment,furniture etc 0.00 Other 0.00 Sub total 0.00 Liabilities Accounts notyetpaid 0.00 Expenses incurred but not invoiced 0.00 Subscriptions notyetpaid 0.00 Loan - detail 0.00 Other liabilities 0.00 Sub total 0.00 |
£ Cash funds Bank current account 73548.27 Bank deposit account 0.00 Buildingsocietyaccount 0.00 The Scout Association Short Term Investment Service 0.00 Cash/Floats -4.09 Total cash funds 73544.18 Other monetary assets Tax claim 0.00 Debts due from the County/Area/District/Group 0.00 Insurance claim 0.00 Sub total 0.00 Investment assets Investmentproperty- detail 0.00 Quoted investments 0.00 Other investments - detail 0.00 Sub total 0.00 Non monetary assets for charity's own use Badge stock 0.00 Shopstock 0.00 Other stock 0.00 Land and buildings 0.00 Motor vehicles 0.00 Scoutingequipment,furniture etc 0.00 Other 0.00 Sub total 0.00 Liabilities Accounts notyetpaid 0.00 Expenses incurred but not invoiced 0.00 Subscriptions notyetpaid 0.00 Loan - detail 0.00 Other liabilities 0.00 Sub total 0.00 |
£ |
|---|---|---|
| Cash funds | ||
| Bank current account | 73548.27 | 0.00 |
| Bank deposit account | 0.00 | 0.00 |
| Buildingsocietyaccount | 0.00 | 0.00 |
| The Scout Association Short Term Investment Service | 0.00 | 0.00 |
| Cash/Floats | -4.09 | 0.00 |
| Total cash funds | 73544.18 | 0.00 |
| Other monetary assets | ||
| Tax claim | 0.00 | 0.00 |
| Debts due from the County/Area/District/Group | 0.00 | 0.00 |
| Insurance claim | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
| Investment assets | ||
| Investmentproperty- detail | 0.00 | 0.00 |
| Quoted investments | 0.00 | 0.00 |
| Other investments - detail | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
| Non monetary assets for charity's own use | ||
| Badge stock | 0.00 | 0.00 |
| Shopstock | 0.00 | 0.00 |
| Other stock | 0.00 | 0.00 |
| Land and buildings | 0.00 | 0.00 |
| Motor vehicles | 0.00 | 0.00 |
| Scoutingequipment,furniture etc | 0.00 | 0.00 |
| Other | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
| Liabilities | ||
| Accounts notyetpaid | 0.00 | 0.00 |
| Expenses incurred but not invoiced | 0.00 | 0.00 |
| Subscriptions notyetpaid | 0.00 | 0.00 |
| Loan - detail | 0.00 | 0.00 |
| Other liabilities | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature
Print Name
Chair Treasurer
Scrutineer's Report to the Trustees of the
8th Hornchurch Scout Group SCOUT GROUP/DISTRICT SCOUT COUNCIL
I report on the accounts of the Group / District for the year ended March 2022
Respective responsibilities of Trustees and Scrutineer
As the Group's/Districts trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineers's Statement
In accordance with the directions given in the Group's / District's constitution, I have scrutinised the records and the accounts set out in this report
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name Robert Long
Address: 34 Park Drive Upminster Essex RM14 3AL
Date: 03/09/2022