Trustees, Annual Report For the period From Istsrt datel to erd dats Section A ReferentÈ and adrn Inistration dtstails Ch8rty name 8th HonKlxrch (St ATrJre*sl Scout Gro(p Ot￿r narn88 tre ctrority B krThfi by WA Registornd d*rity nwnbw lrfa)y} Charit￿9 principal athjrgss 15 W•¥llaThJ Awn Namos Of￿ cha￿ tnMta8s manage ts ch TnMi•• Nam• Oll*•111 any act•d W not for THI￿1￿ yoAr Charès Cox Paul sr￿11 SLtsan Chart Andrew RKe Robert waI￿ce SbArt Brtr*m Chai Tr&aswer Gro Scout Leaj AssBtarrt GSL tart GSL Sect10n A Reforenco arid adrn Inistralioti details Icontinucdl Name5 aNJ addresses of asmsers loptKJro1 infotmatK)n but erkxJwag8d as b8sI practic&) of &Jvtstir NIA Narn8 1 LT700CK)I Section B Structure. govern3nce and ma na9ernent DesTrT)bon ofttE ItsTWs tr GroLP'S gO￿￿J dctLments are those ofTr Scout iathjn. Try corwt ofa Royal Charter. wlith in tum gives auUK)rity to ts Bye ofth8 Asswatx)n aTKI Policy, arwtKJn arnl RU￿ Of￿ Scoth AsscKiatK)n le.g. tsust¢W. HtrwthE ch*ty ts Cc*￿tItU￿j a tr￿1 ￿ler POR, ts rU￿S of which 8re common to all S¢out G {e.P. tsust aSSWi*th. CL*Wy) Trustee Se￿c￿)n rnetlKMIs le.g. 4wnipJJ by. tyl Tntstees are alxx)rdan￿ POR. Addihonal gosemm loplvjwl thatK)n buierrx)wW as best practic&) You may CrK)￿ to addrtk)nal irrformalK)n. re￿Want abo Grw by the GroLV E*(yJti4e Commrttee, thè members of are thè 'Charity Trustees. of the Scout Group an 8d￿atKjr￿J donty. As charity trLBtees thBy aTe for *XAnp￿"r¥j With *gtslatw)n appI￿ab￿ to th8nts"es. Thts reg￿traI￿￿. keepirKJ proper a¢cnLKts and makiro retLtyf6 to Ctsrity Cwmi%sh?n ag approprK8ta. Polves and procedures adopte(J for. al the irnluctK)n arKI tra￿1￿9 of trLtstees'. bl trustee, cOnS￿eration of major r￿kS 8ThJ Systems aThJ prr*xlw8S to manage tmem Treaswer aTrY Secxetsry t(NJeltEI trE Group Scout Lead8rs, irvJMJ￿l secaK)n arxl parewlt's representatM)n arkl meets ree twnes a JEai. Gro￿ C(xnmdtee e>i5ts to S4PPOrt Group S(xyJt Lea¢*r in rn*wwJ tr* reSpOrts￿lI￿$ of lis appointment rna•*en0r￿ of Gro￿ propEtty. of arvj admwtral*)n ofGrow finaFKX", r6warts of pew50rts. prcwty arwj eqw)mgnt Grotp t￿£aSK)n5. Ass¢sbr¥J Thi ts recruth)ent of ￿aderS arnj ott*i adk&h ¥upporL any sl￿ thmrnittees that may ￿ wuired", p(x#¥¥J GroLP hjrnrntrators aFxJ Pdvwr5 ottEr than tkKJse are ekcthl. 2 LT7cofx)1 Section B Structure. governance aiid In3 n39emeiit Icontiniiedl Risk and kn*ern?I Control Grow) Eye￿ CL¥llrnrttee tss wJenbfEd ￿ rnaior rtsks to tlw tt* Gro￿ i8 e¥W$￿,. have been re￿£d arxl systems ha￿ been estab5BW tr) mrtuate trern. area5 of ¢0￿M fvt kY￿br￿d a￿.. Damage to the Lw&lirg. pfcwty arKI The Group ukl requesi of bu1thr￿. FKoperty equkynent from rwhbEMllirg orgarllsat￿ such as chutch. (xjmmunty centie arwj ottw SCO￿ GrO￿ts SrniL8r reciprocal att8rgwnents eyist tle5e o￿ar￿tK)r￿. Tl* Grow has sufficEnt buikdiTVJS and corrtents xtsurawKe to mtyate aganst pemiarEnt loss. Iriury to kaders. Ipws. sw)rLJrter5 arKI members. Tr Group thrO￿h fv rnemlRr5hp fees contritxrte5 to Scout Risk RedLKxd irmxyne from rasirg. Tr Group k5 prtinarity relia ur¥)n wLorne frtNn Stbsupty.￿￿ arkl th￿ra￿1r￿. ￿ Gr¢xJp does a reseThe to erwe continuty of activtss should the￿ be a major r&y￿tiOn n UKxxne. Tr Cornmrttee (￿ukI rai%e tre value 5LbsC￿pt￿Irts to irtsease ts ￿tome to ￿ Group on an orYJLry basB. ets temwrarty or Fem)aW. RedLth¥n or of *aders Tlp groly s totalty relrant upon nteers to run and adrninster the a¢MEs of th8 Group. I was a re￿￿￿1)n in the wnber of kaders to an unacwtsb I ￿ a partn&r sed￿n or Group as a ￿*￿)￿ then the ¥￿U￿1 ha￿ to tE a o)ntra¢*ori [W￿oI￿a￿.0￿ or dosure of a Gro￿. RedtklKJn or of rn￿nb￿S. The GrDW) pfovkyes acti￿leS for 811 y(xJrvJ pwle ag&d 6 to 14. Ir Vwe was a ￿uCtion In memtetshp in a parithar Secti1￿ or Group as a then t￿ to be a rontracbon. corwlKlatk)n or ck)Sk*e of sedK)n. *Thst ease scet)arKJ the ccffip￿te ck)sure of the Gro￿. 5￿temS of Intemal controls that are to provYJe reaSOrwb￿ assuran￿ against rnaterHI mtsrnarwnent (K k6S. tw ItK*Jde 2 S￿natorieS for all pa￿nentS aTrY ￿￿ance poI￿leS to enswe that Sur4b￿ rEks are cO￿J. 3 LTIOO(K11 Section C Objectives 3 nd 3Ctivrties Summary of ts obj'eds ofts tharity set out in ts go¥emNy d(MJNnent J"ecti%es ofttE grcw are as a unrt ofts So)ut Ass0¢￿tiOn. Axn of knut A￿￿tK)n B to p￿0t@ ts devèlopment of yow achE*ir¥J plrysical, intelkntual, sooal wttenbaLs. as as resporsbi ar as members of tW *G81. national and rtemational ¢0rnmunit￿5. rnettKKI of the Aim ofthe Awiation is by prO￿dIr￿j an er4OYdble awxl attracti￿ scfErne of PrOg￿$s1¥e trainw, based tt* Scout Prcrfntse aTrJ Law aTrJ guthy by ad￿¢ ￿derShI). Summary of ￿ mathi aclMtEs in reblk to these objects Pka5e see report bekw. Iditional detai& oftrE obj.ecti￿ ￿ actmiw IWKThI fffft)rThalx)n erMx)L¥ag8d as I￿st prac*￿1 You rnay choo* to statements, reknnt. about . poky on grarrt makw", * c0ntrthkl￿ made by I￿1￿[￿. Grcxp has a strory. e¥Er￿n￿ ded￿tal voluttser enU)L6iasm arKI fresh Kleas. Section D Achievements and performance SLKnmary oftr* main achwments of thè tharty yea hale tI￿ee Beavw cok)r￿. fow Cth Packn arKI thEe Scout Trty)ps iaterro for 253 memb815 IvAth 46 bYdTtarrted kaders and Exeart￿￿ Com[nitt￿ mernLEt51 at January 2022. The Group offer5 an 8(the pr(KJram ol section wht acbvitEs, day thps and hts awdy eyperErKES. Tre S￿$S of tsse acbvitE5 can be measuttyy by tre strerw Oftt￿ Group oftlE *rgest in Greater Lomknn North East Courty. Section E FirTanci31 Review BrEf statement ofttE thartys poky on re5et¥es Th8 Grw's on reseThes ts to h)kY $uff#ient resource5 to keep ts HQ b￿1r9 ￿ 90(xl ¥epaii. repLg(x eqL4pYnent arxl ¢)mtirn￿ ￿ d￿ritab￿ a(*ths of Group stnukj irwme arnl hKdrawJ actsMt*s fall sfK)rL Tr Committee )nsiYers that grow SIN)u￿ trK)kl a at ￿ast equal tts 12 months costs. tsrca £12.tyXI FUrt￿r ts Grw E)etiJ￿t Ci*nmthe has d8sKJnat8J t - £17.Ik WY kn"n seL1K>n bank acC£￿ts to provde future acAMt*s arKY eqiweTht purchases as required by sectKJnS - £3.2k ￿k1 SctyA bar* acrA)unt to COV8r future . £2k v•thin tre Grw Camp bar￿ accotsit to be used fo ftrtwe Growj Ggrnps . £12k to co*r amual rtrrllro cxists 35 dts0JsS￿ abo - £31k to co￿r￿tye (¥tial ptryeds - £8.2k rern￿￿ a$ Yree ILnJs' afterts abov8 deS￿]nat￿)r 4 LT7QX)001 The Group h8kl reserves of approxvnatety £73k 8gair6t these de5ignatiorts at year end. fyure ￿ iegarded as 58tisfactory. Sin￿ ￿serveS are beiThJ accwnulatsd to cover future large s¢a Costs as repL4cement of f8ncing. buikling a ￿an-t0 and 8 r￿W flat roof at tlE Ha, I[￿ta￿at￿)n ol d￿abled latslths and a new minibus rf wuired. Quanty eypLain any des1Jna￿[ Details of any fvtyls rnate￿￿JY in deficit (circumstances plus steps to eliminate) WA S LT71YJ(X)7 Furtker fina¢Thl revw detaib KrfmalK)nl You may to aldith)nal informatk)n. ￿[e at(JuL . ttp chariws wmpal sO￿￿S offtnts li Inveslmtni Policy Gro￿.$ IrK¢Nne th E>peThJitute ￿ very srnall arKI as a ¢or6eqLerre rKrt suffrent fLnJs to invest n loroer. rm wNeslments such as st¢xks aTrJ shares. TrÈ Group h8S tel￿ adopted a knw r￿k strategy to fv investmerrt of rts f(tr)Js. ￿ furpjs a￿ h8kl n Gqsh L6S¥J Tha1￿treaM ba￿$ or aklry sctEtss or S(XMrt A8socthn's StrK>rt Te Inveslment s￿e. + howeweTrlthre has swrlEd Ile key objectNes Oftt￿ charty." GroLP reg￿Tty monitors tr* of bank bajartes. • invèstrn8nt poky (tlec Sectiofi F Other Optional Inforrnation PLqrB for ftrture perKxts l¢JÈt8i& of a¥ 5vJnfvant actmties pbnrEd io achthe them) NIA Section G Declar?tio The tru8tees ¢Jeclare that habe apprO￿j ts ITrBtees' report aljxe SwJned on beha￿0fth2 dpriws tt6tees S￿3￿$1 Full namels} Paul SrEII Arxlrew R￿e Position le.g. Seuetary, cfoK) Gro￿ Treaswer GIOLP S(x)ut Leader 6 LTIOO(M)I ## **Consolidated Receipts and Payments Account** Year start date Year end date **For the year T 01-Apr-21 31-Mar-22 from o** ## **Receipts and payments** ||**Receipts and payments**|||| |---|---|---|---|---| |i1
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i16|**Receipts**|**31-Mar-22**
**Unrestricted funds**
**£**||**31-Mar-21**
**Unrestricted funds**
**£**| ||**Donations, legacies and similar income**|||| ||
Membershipsubscriptions|**24972.50**||**0.00**| ||Less:Membershipsubscriptionspaid on(National/County/Area/District)|**0.00**||**0.00**| ||Net membershipsubscriptions retained|**24972.50**||**0.00**| ||Donations|**8566.17**||**0.00**| ||Legacies|**8250.00**||**0.00**| ||Gift Aid|**8338.08**||**0.00**| ||Other similar income|**1202.53**||**0.00**| ||**Sub total**|**51329.28**||**0.00**| ||**Grants**|||| ||Maintenenacegrant|**0.00**||**0.00**| ||London Borough of Havering grants|**0.00**||**0.00**| ||**Sub total**|**0.00**||**0.00**| ||**Fundraising (gross)**|||| ||Detail 1|**0.00**||**0.00**| ||Camps|**19583.20**||**0.00**| ||Shop|**24377.02**||**0.00**| ||Other fundraisingactivities|**1340.95**||**0.00**| ||**Sub total**|**45301.17**||**0.00**| ||**Investment income**|||| ||Bank interest|**1.04**||**0.00**| ||BuildingSocietyinterest|**0.00**||**0.00**| ||The Scout Association Short Term Investment Service|**0.00**||**0.00**| ||PropertyRent income|**0.00**||**0.00**| ||Other investment income|**0.00**||**0.00**| ||**Sub total**|**1.04**||**0.00**| ||**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|||| |||||**0.00**| |||||| |||||**0.00**| |||||| |||**96631.49**||**0.00**| ## **Consolidated Receipts and Payments Account** |e1
e2
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e19|||Year start date|Year start date|Year end date| |---|---|---|---|---|---| |||**For the year**
**from**|**01-Apr-21**|**T**
**o**|**31-Mar-22**| ||||||| ||**Receipts and payments**||||| ||**Payments**||**31-Mar-22**
**Unrestricted funds**
**£**||**31-Mar-21**
**Unrestricted funds**
**£**| ||**Charitable Payments**||||| ||
Youthprogramme and activities||**5452.45**||**0.00**| ||Adult support and training||**730.00**||**0.00**| ||Rent||**1339.00**||**0.00**| ||Water and Sewerage||**0.00**||**0.00**| ||Electricityand Gas||**1475.93**||**0.00**| ||Insurance||**42.00**||**0.00**| ||Repairs and Renewals||**2563.51**||**0.00**| ||Materials and equipment||**3961.56**||**0.00**| ||Printingandphotocopying||**0.00**||**0.00**| ||Minibus related||**2254.35**||**0.00**| ||Uniforms||**0.00**||**0.00**| ||AGM and trustee expenses||**2392.00**||**0.00**| ||Badges||**1808.29**||**0.00**| ||Stationery||**1005.59**||**0.00**| ||Capitation and Other||**13773.22**||**0.00**| ||**Sub total**||**36797.90**||**0.00**| ||**Fundraising expenses**||||| ||Donations||**721.50**||**0.00**| ||Camps||**16543.03**||**0.00**| ||Shop||**24847.88**||**0.00**| ||Other fundraisingcosts||**0.00**||**0.00**| ||**Sub total**||**42112.41**||**0.00**| ||**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| ||||||**0.00**| ||||||| ||||||**0.00**| ||||||| ||||||**0.00**| ||||||| ||||**17721.18**||**0.00**| ||||||| ||||**17721.18**||**0.00**| ## **Statement of assets and liabilities at the end of the year** ## **31-Mar-22 31-Mar-21 Unrestricted funds Unrestricted funds** |**£**
**Cash funds**
Bank current account
**73548.27**
Bank deposit account
**0.00**
Buildingsocietyaccount
**0.00**
The Scout Association Short Term Investment Service
**0.00**
Cash/Floats
**-4.09**
**Total cash funds**
**73544.18**
**Other monetary assets**
Tax claim
**0.00**
Debts due from the County/Area/District/Group
**0.00**
Insurance claim
**0.00**
**Sub total**
**0.00**
**Investment assets**
Investmentproperty- detail
**0.00**
Quoted investments
**0.00**
Other investments - detail
**0.00**
**Sub total**
**0.00**
**Non monetary assets for charity's own use**
Badge stock
**0.00**
Shopstock
**0.00**
Other stock
**0.00**
Land and buildings
**0.00**
Motor vehicles
**0.00**
Scoutingequipment,furniture etc
**0.00**
Other
**0.00**
**Sub total**
**0.00**
**Liabilities**
Accounts notyetpaid
**0.00**
Expenses incurred but not invoiced
**0.00**
Subscriptions notyetpaid
**0.00**
Loan - detail
**0.00**
Other liabilities
**0.00**
**Sub total**
**0.00**|**£**
**Cash funds**
Bank current account
**73548.27**
Bank deposit account
**0.00**
Buildingsocietyaccount
**0.00**
The Scout Association Short Term Investment Service
**0.00**
Cash/Floats
**-4.09**
**Total cash funds**
**73544.18**
**Other monetary assets**
Tax claim
**0.00**
Debts due from the County/Area/District/Group
**0.00**
Insurance claim
**0.00**
**Sub total**
**0.00**
**Investment assets**
Investmentproperty- detail
**0.00**
Quoted investments
**0.00**
Other investments - detail
**0.00**
**Sub total**
**0.00**
**Non monetary assets for charity's own use**
Badge stock
**0.00**
Shopstock
**0.00**
Other stock
**0.00**
Land and buildings
**0.00**
Motor vehicles
**0.00**
Scoutingequipment,furniture etc
**0.00**
Other
**0.00**
**Sub total**
**0.00**
**Liabilities**
Accounts notyetpaid
**0.00**
Expenses incurred but not invoiced
**0.00**
Subscriptions notyetpaid
**0.00**
Loan - detail
**0.00**
Other liabilities
**0.00**
**Sub total**
**0.00**|**£**| |---|---|---| |**Cash funds**||| |Bank current account|**73548.27**|**0.00**| |Bank deposit account|**0.00**|**0.00**| |Buildingsocietyaccount|**0.00**|**0.00**| |The Scout Association Short Term Investment Service|**0.00**|**0.00**| |Cash/Floats|**-4.09**|**0.00**| |**Total cash funds**|**73544.18**|**0.00**| |**Other monetary assets**||| |Tax claim|**0.00**|**0.00**| |Debts due from the County/Area/District/Group|**0.00**|**0.00**| |Insurance claim|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Investment assets**||| |Investmentproperty- detail|**0.00**|**0.00**| |Quoted investments|**0.00**|**0.00**| |Other investments - detail|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Non monetary assets for charity's own use**||| |Badge stock|**0.00**|**0.00**| |Shopstock|**0.00**|**0.00**| |Other stock|**0.00**|**0.00**| |Land and buildings|**0.00**|**0.00**| |Motor vehicles|**0.00**|**0.00**| |Scoutingequipment,furniture etc|**0.00**|**0.00**| |Other|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Liabilities**||| |Accounts notyetpaid|**0.00**|**0.00**| |Expenses incurred but not invoiced|**0.00**|**0.00**| |Subscriptions notyetpaid|**0.00**|**0.00**| |Loan - detail|**0.00**|**0.00**| |Other liabilities|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** Signature Print Name Chair Treasurer Scrutineer's Report to the Trustees of the 8th Hornchurch Scout Group SCOUT GROUP/DISTRICT SCOUT COUNCIL I report on the accounts of the Group / District for the year ended March 2022 Respective responsibilities of Trustees and Scrutineer As the Group's/Districts trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. Basis of Scrutineers's Statement In accordance with the directions given in the Group's / District's constitution, I have scrutinised the records and the accounts set out in this report ## Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name Robert Long Address: 34 Park Drive Upminster Essex RM14 3AL Date: 03/09/2022